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senior administrator office coordinator

Raytheon

<div>Date Posted:
2025-11-25
Country:
Qatar
Location:
QATDA111: Doha, Qatar, Alfardan Office Tower, 26th Floor, 61 Alfunduq Street, West Bay, P.O.Box 23875, Doha, Qatar
Position Role Type:
Unspecified
About Us:
At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
Job Summary:
Raytheon Doha is seeking a Senior Administrator/Office Coordinator reporting to the Managing Director. This is a hybrid role that bridges office management responsibilities, cross functional administrative tasks and Executive support. The role&rsquo;s primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high-level administrative and operational support, manages office services and supplies, coordinates communications and logistics, and ensures compliance with company policies and standards.
Acting as a central point of contact for staff, management, program and external partners, the Senior Administrator fosters a professional, organized, and productive work environment. This position requires strong coordination skills, the ability to work cross-functionally, and a proactive approach to keeping the office operating efficiently, safely, and cost-effectively. In addition this position deals with Export Control information during day-to-day activities while support coordination across programs.
Responsibilities:
Cross Functional Coordination:<ul><li>
Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.</li><li>
Streamlines reporting of functional inputs to Managing Director.</li><li>
Develop tracking tools to ensure timely follow-up and closure of Raytheon Doha level taskings.</li><li>
Serve as the central point for coordinating cross-functional and inter-program efforts.</li><li>
Monitors items beyond suspense or due dates and escalate issues when necessary. Synchronized priorities and deadlines across multiple teams, facilitating timely and effective completion of organizational goals.</li><li>
Coordinates with Requirement &amp; Capabilities, HR Ops, Finance, Global Trade, Operations &amp; Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within United States.</li><li>
Coordinates Quarterly reviews with Finance, Monthly Operations Reviews with Leadership Team and Weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.</li><li>
Track deadlines and ensure organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.</li><li>
Coordinates and plans with Security, Requirements &amp; Capabilities and Managing Director for RTX &amp; Raytheon Senior Leadership engagements within Qatar.</li></ul>
Office Management:<ul><li>
Manages the office needs and space.</li><li>
Will have a responsibility to supervise sub-contractors and coordinate office visitors.</li><li>
Managing the Visitor Management System.</li><li>
Supports and manages office maintenance requirements.</li><li>
Responsible for routine office supplies budget and creating necessary processes to ensure office orders are compliant with RTX standards.</li></ul>
Travel &amp; Expense Coordination:<ul><li>
Plan and manage domestic and international travel, including compliance with export/import requirements.</li><li>
Prepare, review, and reconcile expense reports accurately, ensuring timely submission and adherence to organizational and program policies.</li></ul>
Qualifications You Must Have:<ul><li>
A University Degree or equivalent experience and minimum two years prior relevant experience, or An Advanced Degree in a related field.</li><li>
Ability to obtain and maintain a Raytheon-issued work authorization and any required local permits in Qatar.</li><li>
Able to access to ITAR and EAR controlled technical data.</li><li>
Must possess a valid Qatar Residence, Driving License and transportation.</li><li>
Analytical Skills: Strong analytical skills with experience in data analysis and process improvement.</li><li>
Communication: Excellent communication and interpersonal skills, with the ability to work effectively with suppliers and internal stakeholders.</li><li>
Detail-oriented: Highly detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.</li><li>
Software Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)</li><li>
Fluency in written and spoken English</li></ul>
Qualifications We Value:<ul><li>
Prior experience working with U.S. government contractors or within defense/aerospace industry.</li><li>
Knowledge of U.S. government acquisition and procurement regulations (e.g., FAR/DFARS).</li><li>
Familiarity with Qatari regulations and business practices.</li><li>
Working knowledge of Qatar customs and norms. Arabic language skills are a plus.</li></ul>
RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
Privacy Policy and Terms:
Click on this link to read the Policy and Terms</div>

Senior Administrator & Office Coordinator

<div>
 
 Date Posted:
 
 
 
 2025-11-25
 
 
 
 Country:
 
 
 
 Qatar
 
 
 
 Location:
 
 
 
 QATDA111: Doha, Qatar, Alfardan Office Tower, 26th Floor, 61 Alfunduq Street, West Bay, P.O.Box 23875, Doha, Qatar
 
 
 
 Position Role Type:
 
 
 
 Unspecified
 
 
 
 About Us:
 
 
 
 At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
 
 
 
 Job Summary:
 
 
 
 Raytheon Doha is seeking a Senior Administrator/Office Coordinator reporting to the Managing Director. This is a hybrid role that bridges office management responsibilities, cross functional administrative tasks and Executive support. The role&rsquo;s primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high-level administrative and operational support, manages office services and supplies, coordinates communications and logistics, and ensures compliance with company policies and standards.
 
 
 Acting as a central point of contact for staff, management, program and external partners, the Senior Administrator fosters a professional, organized, and productive work environment. This position requires strong coordination skills, the ability to work cross-functionally, and a proactive approach to keeping the office operating efficiently, safely, and cost-effectively. In addition this position deals with Export Control information during day-to-day activities while support coordination across programs.
 
 
 
 Responsibilities:
 
 
 
 Cross Functional Coordination:
 
 
 <ul>
 <li>
 Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.
 </li>
 <li>
 Streamlines reporting of functional inputs to Managing Director.
 </li>
 <li>
 Develop tracking tools to ensure timely follow-up and closure of Raytheon Doha level taskings.
 </li>
 <li>
 Serve as the central point for coordinating cross-functional and inter-program efforts.
 </li>
 <li>
 Monitors items beyond suspense or due dates and escalate issues when necessary. Synchronized priorities and deadlines across multiple teams, facilitating timely and effective completion of organizational goals.
 </li>
 <li>
 Coordinates with Requirement &amp; Capabilities, HR Ops, Finance, Global Trade, Operations &amp; Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within United States.
 </li>
 <li>
 Coordinates Quarterly reviews with Finance, Monthly Operations Reviews with Leadership Team and Weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.
 </li>
 <li>
 Track deadlines and ensure organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.
 </li>
 <li>
 Coordinates and plans with Security, Requirements &amp; Capabilities and Managing Director for RTX &amp; Raytheon Senior Leadership engagements within Qatar.
 
 
 </li>
 </ul>
 Office Management:
 
 
 <ul>
 <li>
 Manages the office needs and space.
 </li>
 <li>
 Will have a responsibility to supervise sub-contractors and coordinate office visitors.
 </li>
 <li>
 Managing the Visitor Management System.
 </li>
 <li>
 Supports and manages office maintenance requirements.
 </li>
 <li>
 Responsible for routine office supplies budget and creating necessary processes to ensure office orders are compliant with RTX standards.
 
 
 </li>
 </ul>
 Travel &amp; Expense Coordination:
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel, including compliance with export/import requirements.
 </li>
 <li>
 Prepare, review, and reconcile expense reports accurately, ensuring timely submission and adherence to organizational and program policies.
 
 
 </li>
 </ul>
 
 Qualifications You Must Have:
 
 
 
 <ul>
 <li>
 A University Degree or equivalent experience and minimum two years prior relevant experience, or An Advanced Degree in a related field.
 </li>
 <li>
 Ability to obtain and maintain a Raytheon-issued work authorization and any required local permits in Qatar.
 </li>
 <li>
 Able to access to ITAR and EAR controlled technical data.
 </li>
 <li>
 Must possess a valid Qatar Residence, Driving License and transportation.
 </li>
 <li>
 Analytical Skills: Strong analytical skills with experience in data analysis and process improvement.
 </li>
 <li>
 Communication: Excellent communication and interpersonal skills, with the ability to work effectively with suppliers and internal stakeholders.
 </li>
 <li>
 Detail-oriented: Highly detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Software Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
 </li>
 <li>
 Fluency in written and spoken English
 
 
 </li>
 </ul>
 
 Qualifications We Value:
 
 
 
 <ul>
 <li>
 Prior experience working with U.S. government contractors or within defense/aerospace industry.
 </li>
 <li>
 Knowledge of U.S. government acquisition and procurement regulations (e.g., FAR/DFARS).
 </li>
 <li>
 Familiarity with Qatari regulations and business practices.
 </li>
 <li>
 Working knowledge of Qatar customs and norms. Arabic language skills are a plus.
 
 
 </li>
 </ul>
 
 RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
 
 
 
 
 Privacy Policy and Terms:
 
 
 
 Click on this link to read the Policy and Terms
</div>

Management Solutions International (MSI)

<div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Doha, Qatar</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><ul><li></li></ul></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Recruitment</div></div></div></div></div></div></div></div></div>
 <div><div><div>Job Description
</div></div><div>ADMIN ASSISTANT 

Job Purpose:
<ul><li> Do inventory on all Stationery, Furniture, tools, Water Dispenser, Ice boxes, carpentry</li></ul>
items, Office Accessory, consumable items, Office Equipment and reports all items in re
order level to GS Coordinator.
<ul><li>Receives all delivered stationery, furniture, consumable items from Material Warehouse</li></ul>
and stock it to the appropriated store/requestor.
<ul><li>Cleans and organized storage cabin.</li></ul>
<ul><li>Do preventive maintenance on all furniture, monitors all Photocopiers/Faxes and</li></ul>
Projectors functionality and performance Replaces all used &ndash;up consumable items
accordingly in all Q-Chem facility.
<ul><li>Assess any furniture modification/movement request and provide feedback to GS</li></ul>
Coordinator.
<ul><li>Sends daily achievement report of Stationery, Carpentry, Plumbing, Cleaning, Furniture,</li></ul>
Ice Machine, Pest Control, Water Distribution, Water Ice Cubes, Ice Boxes, Office
Equipment, Landscaping and Office
<ul><li>Accessory to GS Coordinator.</li></ul>
<ul><li>Receives Stationery, carpentry, plumbing complaint/request, cleaning request from GS</li></ul>
Coordinator, Communicates to GS Contractor all request and plans the execution of the
job.
<ul><li>Communicates to Sewage Contractor/Utility Section all QChem requirements to avoid</li></ul>
sewage blockage.
<ul><li>Report to GS Coordinator all major problems, items for disposal on annual basis.</li></ul>
<ul><li>Act as DSR/lead worker in an activity whenever required.</li></ul>
<ul><li>Do inspections in all building facility daily and provide feedback to GS Coordinator for</li></ul>
weekend/ special cleaning activities.
<ul><li>Monitors the all Cages and traps installed on Site.</li></ul> 

Minimum Qualifications:
<ul><li>High School Diploma, Vocational or Tertiary Diploma.</li></ul>
<ul><li>Three years working experience as General Services Clerk / Admin Assistant</li></ul>
<ul><li>Valid Light Vehicle License</li></ul>
<ul><li>Pass Q-Chem&rsquo;s lead worker level 2</li></ul>
<ul><li>Must be conversant in Writing, Reading and Speaking in English</li></ul>
<ul><li>Able to work with mixed nationalities</li></ul>
<ul><li>Capable of working under pressure safely.</li></ul>
<ul><li>Basic Computer skills</li></ul></div></div>

R163 ADMIN ASSISTANT (FOREMAN)

MaintenX

About MaintenxMaintenx is a growing maintenance and MEP fit-out company delivering integrated solutions across multiple service lines. We are seeking an organized and proactive Operations &amp; Office Administrator to support day-to-day operations, reporting, and coordination across technical, procurement, and management teams.Role OverviewThe Operations &amp; Office Administrator will be responsible for office management, data collection, reporting, and coordination across projects and departments. This role is critical to ensuring that reports are prepared and submitted on time, procurement activities are tracked, and operational information is accurately consolidated.Key ResponsibilitiesOffice &amp; Operations Administration<ul><li>Manage daily office administrative activities and correspondence.</li><li>Maintain organized records for projects, vendors, suppliers, contracts, and invoices.</li><li>Coordinate office logistics and administrative supplies.</li></ul>Reporting &amp; Data Management<ul><li>Collect weekly and monthly data from engineering, operations, and site teams.</li><li>Prepare and consolidate weekly, monthly, and ad-hoc management reports.</li><li>Track submission deadlines and ensure on-time reporting.</li><li>Maintain dashboards, trackers, and logs for projects and operational activities.</li></ul>Procurement &amp; Coordination<ul><li>Coordinate with procurement for:</li><li>Purchase requisitions</li><li>Purchase orders</li><li>Delivery follow-ups</li><li>Supplier documentation</li><li>Track material requests and delivery status in coordination with site teams.</li><li>Support vendor registration and documentation.</li></ul>Internal Coordination<ul><li>Act as a coordination point between:</li><li>Engineering</li><li>Operations</li><li>Procurement</li><li>Finance</li><li>Follow up with teams on pending actions, approvals, and required inputs.</li><li>Schedule meetings and prepare minutes when required.</li></ul>Required Qualifications &amp; Experience<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>3&ndash;6 years of experience in an administrative or operations support role.</li><li>Experience in construction / maintenance / MEP environment is a strong advantage.</li><li>Strong organizational and follow-up skills.</li></ul>Technical Skills<ul><li>Proficient in MS Excel, Word, and Outlook</li><li>Ability to manage trackers, reports, and data logs</li><li>ERP / procurement system experience is a plus</li></ul>Core Competencies<ul><li>Strong attention to detail</li><li>Excellent time management</li><li>Proactive follow-up and coordination skills</li><li>Ability to work in a fast-paced, multi-project environment</li></ul>What We Offer<ul><li>Stable and growing work environment</li><li>Clear role ownership and impact</li><li>Opportunity for growth as the company scales</li><li>Competitive salary based on experience</li></ul>To Apply: Please submit your CV highlighting administrative, reporting, and coordination experience, preferably within a technical or construction environment. Kindly also attach a cover letter to support your case.Job Types: Full-time, PermanentPay: QAR2,500.00 - QAR3,500.00 per month

Operations & Office Administrator

Mindstream

Hiring: Site Coordinator &ndash; QatarWe are urgently looking for a Site Coordinator to support our operations in Qatar.The ideal candidate will be responsible for recruitment coordination and effective communication between the operations team (client) at site and the office team.Requirements:Locally available in QatarExperience in site coordination and recruitment supportStrong coordination and communication skillsAbility to work closely with operations and office teamsJob Type: Full-timeApplication Question(s):<ul><li>Do you have experience in site coordination, mobilization, or recruitment support?</li><li>Have you previously worked in a role coordinating between operations (Site) and office/administration teams?</li><li>What is your current and expected salary Notice period?</li></ul>

Site Coordinator

Seaworks Co

We&rsquo;re Hiring: Marine Crewing Coordinator (Full-time)Join our team and manage all aspects of crew recruitment, mobilization, and compliance for marine/offshore operations. The role involves sourcing qualified personnel, verifying certifications, arranging travel, and ensuring smooth workforce management.Requirements:<ul><li>2&ndash;3 years&rsquo; proven experience as a Crewing Coordinator (marine/offshore).</li><li>Strong knowledge of STCW, flag state, and client compliance.</li><li>Proficiency in MS Office and HR/Crewing software.</li><li>Excellent organizational and communication skills; able to perform under pressure.</li></ul>If you&rsquo;re detail-oriented and thrive in a fast-paced environment, we&rsquo;d love to hear from you!Please send your CV : hebil@seaworks.netJob Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per month

Marine Crewing Co-Ordinator

Elite Fire Protection Systems

Planning Engineer cum Project Coordinator &ndash; Fire ProtectionWe are looking for a skilled Planning Engineer cum Project Coordinator to join our Fire Protection Projects Team. The ideal candidate will support project planning, scheduling, coordination, and technical documentation to ensure smooth and timely execution of fire protection system installations.Key Responsibilities:<ul><li>Prepare and update project schedules (Primavera/MS Project).</li><li>Coordinate with clients, consultants, contractors, and internal teams.</li><li>Track project progress, delays, and prepare weekly/monthly reports.</li><li>Support technical reviews of drawings, BOQs, and material submittals.</li><li>Follow up on procurement schedules and material deliveries.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Mechanical Engineering (or related).</li><li>3&ndash;7 years of experience in Fire Protection / MEP projects.</li><li>Proficiency in Primavera P6 or MS Project, AutoCAD, and MS Office.</li><li>Strong communication, planning, and coordination skills.</li></ul>Job Types: Full-time, Permanent

Planning Engineer Cum Project Coordinator

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Senior Administrator & Office Coordinator

Senior Administrator & Office Coordinator

R163 ADMIN ASSISTANT (FOREMAN)

Operations & Office Administrator

Site Coordinator

Marine Crewing Co-Ordinator

Planning Engineer Cum Project Coordinator