shipping documentation coordinator

Austral International Co.

Job Description: Custom Documentation Executive (Import/Export)Job Title:Custom Documentation ExecutiveLocation:Mulund, MumbaiExperience:2 &ndash; 3 YearsIndustry:Shipping, Freight Forwarding, or NVOCCReporting To:Documentation Manager / Head of OperationsJob SummaryThe Custom Documentation Executive will be responsible for the end-to-end processing and management of all import and export documentation. This role ensures timely, accurate, and compliant preparation of all necessary customs and shipping documents to facilitate the smooth flow of international cargo.Key Responsibilities1. Import &amp; Export Documentation Management:<ul><li>Prepare, review, and finalize all pre- and post-shipment documents, including Commercial Invoices, Packing Lists, Bills of Lading (B/L), Delivery Orders (D/O), and Shipping Bills.</li><li>Manage the process for filing Shipping Instructions (SI) and verifying Bill of Lading (B/L) drafts with shipping lines/NVOCCs.</li><li>Handle customs-related documentation and ensure all filings are accurate and compliant with Indian Customs regulations (e.g., ICEGATE, E-Sanchit).</li><li>Prepare and process documents for specialized shipments, including those under Letter of Credit (LC) terms, ensuring strict adherence to all banking and trade requirements.</li></ul>2. Coordination &amp; Compliance:<ul><li>Liaise directly with Custom House Agents (CHA), shipping lines, freight forwarders, and transporters to ensure swift and efficient customs clearance and cargo movement.</li><li>Monitor shipment status from port of loading (POL) to final destination (POD) and communicate proactively with clients regarding milestones and any potential delays.</li><li>Ensure accurate declaration of goods, including proper HS Code classification and adherence to latest EXIM policies (DGFT).</li><li>Maintain a systematic and complete physical and electronic filing system for all shipment documents for audit and record-keeping purposes.</li></ul>3. Communication &amp; Reporting:<ul><li>Respond promptly to all client, vendor, and internal team inquiries related to documentation and shipment status.</li><li>Prepare and update daily/weekly Shipment Status Reports (DSR/MIS) for management review.</li><li>Resolve documentation discrepancies or issues with customs, banks, or shipping lines in a timely manner.</li></ul>Qualifications &amp; Skills<ul><li>Education: Bachelor&rsquo;s degree in Commerce, Logistics, or a related field.</li><li>Experience: 2 to 3 years of mandatory experience in Import/Export Documentation within the Shipping, Freight Forwarding, or CHA industry.</li><li>Technical Skills:</li><li>Sound working knowledge of pre- and post-shipment processes.</li><li>Familiarity with Customs regulations, Incoterms, and EXIM policies.</li><li>Proficiency in MS Office Suite, especially Excel, and experience with industry-specific documentation software (e.g., EDI, ODEX, or similar portals).</li><li>Core Competencies: Strong attention to detail, excellent written and verbal communication skills, and proven ability to manage multiple shipments and deadlines simultaneously.</li></ul>Job Types: Full-time, PermanentPay: &#8377;350,000.00 - &#8377;420,000.00 per yearWork Location: In person

Custom Documentation (Import Export)

ALPHA GLOBAL LOGISTICS

Greetings from VAS INDIA CONSULTING!!!We are hiring for Export Documentation Executive (Air/Ocean) for freight forwarding IndustryLocation: MumbaiExperience: 2 - 4 years#Prepare and file Shipping Bills / Bills of Entry through ICEGATE online portal.# Handle EDI filing, eSanchit uploads for both Air and Sea shipments.# Coordinate with CHA (Customs House Agent), freight forwarders, and export teams for documentation.# Verify invoices, packing lists, licenses, and HS codes for correctness.# Track and update shipment and clearance status in internal systems.# Maintain and organize customs documentation for audit and compliance.# Resolve EDI filing errors, queries, and customs portal issues promptly.# Ensure compliance with DGFT / Customs / EXIM regulations.Job Type: Full-timePay: From &#8377;450,000.00 per yearWork Location: In person

Export Documentation Executive- (Air/Ocean) -freight forwarding Industry

Gulbahar Tobacco International FZE

<div><div>Job Title: Logistics Coordinator 
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Location: Jebel Ali Free Zone (JAFZA), Dubai, UAE 
Employment Type: Full-Time 
Department: Logistics 
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About the Role:</div><div>
We are looking for an experienced and detail-oriented Logistics Coordinator to join our team based in JAFZA, Dubai. The ideal candidate will handle all logistics and shipping operations, ensuring smooth coordination between suppliers, freight forwarders, customs authorities, and warehouse teams to achieve on-time and cost-effective deliveries. 
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Key Responsibilities:</div><ul><li>
Coordinate inbound and outbound shipments.</li><li>
Prepare and manage all shipping documentation, including invoices, packing lists, delivery orders, and customs paperwork.</li><li>
Liaise with freight forwarders, shipping lines, and transport companies for booking and shipment tracking.</li><li>
Ensure compliance with JAFZA regulations, UAE Customs requirements, and company policies.</li><li>
Monitor inventory movement and coordinate with warehouse teams for receiving and dispatching goods.</li><li>
Maintain accurate logistics records and update ERP/WMS systems accordingly.</li><li>
Handle import/export documentation, including Bill of Entry, Exit Certificate, and Delivery Advice.</li><li>
Optimize shipping schedules, costs, and routes to improve efficiency.</li>
Support the finance team with logistics-related invoicing and payment follow-up. 
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Qualifications:</div><ul><li>
Bachelor&rsquo;s degree in Logistics, Supply Chain Management, or Business Administration.</li><li>
Minimum 1&ndash;2 years of logistics coordination experience in the manufacturing industry (preferably within JAFZA or UAE).</li><li>
Strong knowledge of UAE Customs and JAFZA procedures.</li><li>
Hands-on experience with ERP systems (SAP).</li><li>
Excellent communication and coordination skills.</li><li>
Proficient in MS Office (Excel, Word, Outlook).</li>
Ability to work under pressure and meet tight deadlines. 
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What We Offer:</div><ul><li>
Competitive salary package based on experience.</li><li>
Annual leave and UAE labor law benefits.</li><li>
Friendly and multicultural work environment.</li>
Opportunities for career growth within the logistics and supply chain domain. 
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</li></ul><div>
How to Apply: 
Interested candidates may send their CV and a brief cover letter to deepak.b@gulbahartobacco.com with the subject line: &ldquo;Application &ndash; Logistics Coordinator;</div></div>

Logistic Coordinator

Confidential Company

We are seeking a Logistics Coordinator based in JAFZA, Dubai, who will be responsible for managing the end-to-end logistics and shipping process from Dubai to customers in West Africa. The role ensures smooth export operations, timely deliveries, accurate documentation, and effective coordination between suppliers, freight forwarders, and customers. The ideal candidate should have strong experience in international logistics, export documentation, and West African trade regulations.

Logistics Coordinator

Gulf Lights Trading Co LLC

Procurement Officer / Logistics CoordinatorCompany: GULF LIGHTS TR CO LLCLocation:SHARJAHJob Type: Full-timeAbout Us:GULF LIGHTS is a trusted provider of high-end lighting and electrical solutions for residential, commercial, and architectural projects. We&rsquo;re seeking a motivated Procurement Officer / Logistics Coordinator to manage purchasing, inventory, and supply chain operations that keep our projects running smoothly.Responsibilities:<ul><li>Source and purchase lighting and electrical materials from local and international suppliers</li><li>Negotiate pricing, terms, and delivery schedules to ensure best value and timely supply</li><li>Coordinate shipping, freight, and delivery logistics for incoming and outgoing materials</li><li>Track and manage inventory levels to support ongoing projects</li><li>Build and maintain relationships with vendors and freight partners</li><li>Work closely with the design and project management teams to forecast material needs</li><li>Prepare purchase orders, shipping documents, and maintain accurate procurement records</li></ul>Qualifications:<ul><li>Proven experience in procurement, logistics, or supply chain management (lighting or electrical industry preferred)</li><li>Strong negotiation and communication skills</li><li>Good knowledge of import/export procedures and shipping documentation</li><li>High attention to detail and organizational skills</li><li>Proficiency in Microsoft Office and basic inventory or ERP systems</li><li>Ability to multitask and manage deadlines in a fast-paced environment</li></ul>Benefits:<ul><li>Competitive salary (based on experience)</li><li>Opportunity to grow within a dynamic and expanding company</li><li>Supportive team environment</li></ul>How to Apply:Please submit your resume and a brief cover letter through Indeed.Job Type: Full-timePay: AED4,000.00 per month

Procurement Coordinator

Classified Company, Dubai

About the RoleWe are looking for a detail-oriented and experienced Logistics Coordinator with a strong background in the shipping industry, specifically in handling bulk Agri-commodities. The ideal candidate must be well-versed in documentation processes, customs clearance, and JAFZA procedures and documentation, ensuring smooth cargo movement and regulatory compliance.Key Responsibilities<ul><li>Coordinate all logistics activities for import and export shipments of bulk Agri-commodities (such as wheat, barley, grains, rice etc.).</li><li>Manage end-to-end shipping documentation, including Bill of Lading, Certificate of Origin, Delivery Order, and other regulatory paperwork.</li><li>Handle customs clearance procedures, liaising with agents and authorities to ensure timely approvals.</li><li>Coordinate with shipping lines, transporters, warehouses, and suppliers to facilitate efficient cargo handling.</li><li>Maintain strong working relationships with JAFZA authorities, ensuring compliance with free zone regulations and processes.</li><li>Track shipment status, resolve operational delays, and provide regular updates to internal teams and clients.</li><li>Prepare and maintain accurate records, reports, and filing systems for logistics documentation.</li></ul>Qualifications &amp; Experience<ul><li>Minimum 4 years of experience in logistics or operations within the shipping industry.</li><li>Hands-on experience in handling bulk Agri-commodities or fertilizers is mandatory.</li><li>Strong knowledge of documentation and customs clearance procedures in the UAE.</li><li>Prior JAFZA experience is required.</li><li>Experience in clearing and freight forwarding.</li><li>Excellent coordination and communication skills.</li><li>Ability to work in a fast-paced environment and manage multiple shipments simultaneously.</li><li>Proficiency in MS Office and logistics management tools/software is an advantage.</li></ul>Job Type: Full-timeExperience:<ul><li>Logistics : 4 years (Required)</li><li>Bulk Commodities Handling: 3 years (Required)</li><li>JAFZA : 4 years (Required)</li></ul>Language:<ul><li>Professional English (Required)</li></ul>License/Certification:<ul><li>UAE Drivers License (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Willingness to travel:<ul><li>25% (Required)</li></ul>

Logistis Coordinator- Shipping and Bulk Commodities

Ali Al Hashmi Trading LLC

Alchimie Fragrances is expanding and looking for a highly skilled, organized, and proactive Admin / Business Coordinator to support our production and trading operations.Role Overview You&rsquo;ll coordinate day-to-day business operations &mdash; production tracking, supplier communication, purchasing, shipping, and reporting &mdash; ensuring smooth workflow between departments, vendors, and management.Key Responsibilities<ul><li>Manage purchase orders, quotations, and supplier follow-ups</li><li>Track production schedules, deliveries, and inventory levels</li><li>Coordinate with logistics partners, warehouses, and customs agents</li><li>Prepare export/shipping documentation (invoices, packing lists, COOs)</li><li>Update ERP and Excel trackers with accurate product and cost data</li><li>Support financial and administrative reporting (payments, invoices, reconciliations)</li><li>Maintain organized records and assist management in decision-making</li></ul>Requirements<ul><li>Minimum 3&ndash;5 years&rsquo; experience in admin, coordination, or operations within production/trading/FMCG</li><li>Excellent communication and organization skills</li><li>Strong command of Excel and ERP/Zoho systems</li><li>Knowledge of import/export procedures and documentation</li><li>Fluent in English (Arabic is a plus)</li><li>Based in Ras Al Khaimah </li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED4,000.00 - AED5,000.00 per month

Admin / Business Coordinator – Production & Trading (UAE)

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