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subcontracts administrator e i site based

Wood PLC

<div><p>Wood is currently recruiting for an experienced Site Subcontract Administrator-E&amp;i with extensive experience in the oil and Gas industry to join EPCM team in Abu Dhabi within our Oil, Gas &amp; New Energies business. Due to the nature of the projects and client expectation, the position will be based full time at Abu Dhabi at site.
</p><div><p><b>Remarkable people, trusted by clients to design and advance the world.
</b></p></div><div><p><b>The Role
</b></p></div><div><p>We are currently seeking a qualified and experienced <b>Site-Based Subcontract Administrator </b>to support the effective administration of subcontract agreements at the project site. This role is focused on managing ancillary subcontract packages, ensuring compliance with contractual obligations, and supporting the successful execution of site-based activities in alignment with project goals.
</p><p>The ideal candidate will have a strong background in subcontract administration, site operations, and coordination with multidisciplinary teams. Familiarity with ADNOC procedures, FIDIC contracts, and site-based procurement and logistics is essential.
</p></div><div><p><b>Our Clients and Projects
</b></p></div><div><p><b>Designing the future. Transforming the world.
</b></p></div><div><p>Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
</p></div><div><p>We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
</p></div><div><p>Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
</p></div><div><div><p><b>What we can offer
</b></p></div><div><ul><li><b>Meaningful and interesting projects: </b>Delivered to high profile clients across the Energy Sector
</li><li><b>Commitment to Diversity and Inclusion: </b>We are an organization actively committed to diversity and inclusion across our business
</li><li><b>Competitive remuneration package: </b>With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li><b>Medical Insurance: </b>Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li><b>Group Life and Personal Accident Insurance </b>: The company provides Life Assurance cover
</li><li><b>End of Service Gratuity: </b>In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li><b>The Employee Share Plan </b>: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li><b>Long Service Award: </b>Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5 year service milestones
</li><li><b>Commitment to continued professional development: </b>Development plans that are tailored to your individual needs and interests
</li><li><b>Global connections </b>: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li><b>Energy Transition Academy: </b>Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
</li></ul><p><b>The key objectives for this role are:
</b></p><div><ul><li><b>Ensure accurate and timely administration </b>of all ancillary subcontract packages in line with project requirements, contractual obligations, and ADNOC standards.
</li><li><b>Monitor and enforce full compliance </b>with FIDIC-based contracts, ensuring subcontractor activities align with scope, schedule, and quality expectations.
</li><li><b>Maintain strong coordination with subcontractors and vendors </b>, tracking performance and ensuring alignment with project KPIs.
</li><li><b>Maintain complete and organized subcontract documentation </b>, including progress reports, variations, claims, and approvals to ensure full transparency and audit readiness.
</li><li><b>Support cost and risk management activities </b>by identifying risks, managing variations, and assisting in dispute resolution processes.
</li><li><b>Collaborate closely with engineering, procurement, construction, and commercial teams </b>to integrate subcontractor activities seamlessly into the project execution plan.
</li><li><b>Ensure adherence to HSSE requirements </b>for all subcontractor operations, contributing to a safe and compliant work environment.
</li><li><b>Support timely project delivery </b>by contributing to successful execution of ancillary E&amp;I packages and meeting overall project milestones.</li></ul></div></div></div></div>
<br><div><div><div><ul><li><b>Administer all E&amp;I subcontract packages </b>, ensuring compliance with contractual terms, project requirements, and ADNOC specifications.
</li></ul><ul><li><b>Review subcontract agreements, scope of work, and technical documents </b>to ensure subcontractors fully understand obligations and deliverables.
</li></ul><ul><li><b>Manage daily coordination with subcontractors </b>, including work progress follow-ups, issue resolution, and schedule alignments.
</li></ul><ul><li><b>Monitor subcontractor performance </b>against KPIs, productivity targets, quality standards, and project milestones.
</li></ul><ul><li><b>Evaluate, verify, and process subcontractor invoices, variations, and claims </b>in accordance with project controls and contractual provisions.
</li></ul><ul><li><b>Maintain accurate records and documentation </b>, including correspondence, progress reports, change orders, NCRs, approvals, and contractual communications.
</li></ul><ul><li><b>Support contract compliance efforts </b>by ensuring all subcontractor activities adhere to FIDIC requirements, project procedures, and regulatory expectations.
</li></ul><ul><li><b>Coordinate cross-functionally </b>with engineering, procurement, construction, QC/QA, and planning teams to align subcontractor progress with overall project execution.
</li></ul><ul><li><b>Assist in risk identification and mitigation </b>, including delays, cost impacts, scope deviations, and interface conflicts.
</li></ul><ul><li><b>Participate in meetings </b>, including progress review meetings, technical discussions, and commercial negotiations with subcontractors and internal teams.
</li></ul><ul><li><b>Ensure strict adherence to ADNOC HSSE standards </b>, reporting unsafe activities and supporting a proactive safety culture on-site.
</li></ul><ul><li><b>Contribute to dispute resolution processes </b>, gathering evidence, preparing documentation, and supporting commercial/contractual negotiation teams.
</li></ul><ul><li><b>Review subcontractor manpower, material submissions, method statements, schedules </b>, and ensure alignment with project requirements.
</li></ul><ul><li><b>Support close‑out activities </b>, including verification of final accounts, documentation handover, claims settlement, and contractual closure.
</li></ul><ul><li><b>Ensure transparency and audit readiness </b>by maintaining an organized, accessible repository of all subcontract-related documents.</li></ul></div></div></div>
<br><div><div><p><b>Skills And Qualifications
</b></p></div><div><p><b>What makes you remarkable?
</b></p></div><div><p>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
</p></div><div><p><b>Qualifications </b>:
</p><div><ul><li><b>Bachelor&rsquo;s degree </b>in Electrical Engineering, Instrumentation Engineering, Mechanical Engineering, Quantity Surveying, Supply Chain, or a related discipline.
</li><li><b>8+ years of experience </b>in subcontract administration, contract management, or commercial roles within the Oil &amp; Gas, EPC, or major construction industry.
</li><li><b>Strong knowledge of FIDIC contract conditions </b>, ADNOC standards, and EPC project execution procedures.
</li><li><b>Hands-on site-based experience </b>managing E&amp;I subcontractors, construction interfaces, and field-level coordination.
</li><li><b>Proficiency in subcontract administration processes </b>, including variations, claims, change management, evaluations, and cost control.
</li><li><b>Solid understanding of E&amp;I construction activities </b>, work scopes, drawings, and technical documentation.
</li><li><b>Excellent communication and negotiation skills </b>for dealing with subcontractors, vendors, and cross‑functional project teams.
</li><li><b>Strong documentation and reporting skills </b>, with the ability to maintain accurate, audit-ready records.
</li><li><b>Proficiency in relevant software </b>, such as MS Office (Excel, Word), ERP systems (SAP / Oracle) and document control systems.
</li><li><b>Knowledge of HSSE requirements </b>, especially ADNOC or other major Oil &amp; Gas operator safety standards.
</li><li><b>Ability to work under pressure on fast‑paced site environments </b>, handling multiple subcontracts simultaneously.
</li><li><b>Strong analytical and problem‑solving abilities </b>, especially in evaluating claims, cost impacts, and contractual risks.</li></ul></div></div></div>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Subcontracts Administrator-E&I (site based)

Wood

Petrofac

<div>
 <strong>
  Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world&rsquo;s leading energy companies.
  <br/>
  <br/>
 </strong>
 We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
 <br/>
 <br/>
 The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
 <br/>
 <br/>
 This is an exciting time to join us on this journey.
 <br/>
 <br/>
 We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
 <br/>
 <br/>
 <em>
  <strong>
   Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?
   <br/>
   <br/>
  </strong>
 </em>
 <strong>
  JOB TITLE: SENIOR ENGINEER - SUBCONTRACTS
  <br/>
  <br/>
 </strong>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Senior Engineer and Principal are experienced based assignments and the link between the operating staff of engineers and Quantity surveyors and the senior subcontracts management.
  </li>
  <li>
   These Roles have the first stage responsibility of implementing Company and Department procedures and processes. Roles calls for guiding and leading the allocated team to strictly implement processes.
  </li>
  <li>
   Depending upon the assignment Senior Engineer / Principal Engineer will be allocated on Proposals/Project.
  </li>
  <li>
   Award or Post Award Subcontract Management at Projects Sites.
  </li>
  <li>
   Both roles execute and support Dy, Manager/ Manager with all activities related entire life cycle of Subcontracts at the phases of Proposals, Project Awards and Project Post Award Subcontracts management on Site. Activities include:
  </li>
  <li>
   Complete understanding of Functional Procedures and Forms in Departmental Quality Management system.
  </li>
  <li>
   Strong initiative to digitalize processes and operate on company portal and platforms like SCMS (Subcontracts Construction Management System), Compliance &amp; Financial Due diligence platforms, Company ERP system, Site Admin Work-book packages.
  </li>
  <li>
   Strong interface with other disciplines at operating level for all inputs for ITB preparation and clarifications.
  </li>
  <li>
   Compliance to required Company stipulated Delegation of Authority Matrix.
  </li>
  <li>
   All Proposal stage activities (bid normalization, price implications) to ensure a competitive Construction cost estimates.
  </li>
  <li>
   All Award stage activities to ensure Awards within budgets.
  </li>
  <li>
   All post award administration activities to manage completion of subcontracts within final Forecast at completions.
  </li>
  <li>
   Leadership and hands on engagement in Administration of Subcontracts on in key aspects like Change management and Extension of Time claims.
  </li>
  <li>
   Close tracking/ flagging validity of Bonds/ Guarantees/ Insurances on projects.
  </li>
  <li>
   Engagement in Risk review process at various stages of subcontracts life cycle and contribute based on experience.
  </li>
  <li>
   Ensure adherence with procedures and promote continuous improvement for company&rsquo;s best practices, during project construction phase until close-out.
  </li>
  <li>
   Understanding and maintaining focus on Company Quality Assurance and HSE requirements in Subcontracts Agreements.
  </li>
  <li>
   Support and take directions from senior subcontracts management as required.
  </li>
  <li>
   Under guidance, support Commercial function w.r.t Client Variations and other matters related to MainContract.
  </li>
  <li>
   Activities related to deriving Proposal stage Construction Cost estimates: Finalizing Bidder list and work packages prequalification as applicable, preparing and floating of enquiries, clarification / discussions and final evaluation of Bids, selection of proposed subcontractors, selection of pricing, Client Price- bid pricing, Main contract unit rate pricing.
  </li>
  <li>
   Activities related to Awarding Subcontract Agreements: Finalizing Bidder list and work packages prequalification as applicable, interfacing with all disciplines for ITB inputs, preparing and floating of enquiries, clarification / discussions and final evaluation of Bids, selection of Subcontractors, Obtaining management approvals, preparing Subcontracts agreement, planning and assisting in Kick off meeting.
  </li>
  <li>
   General other activities related to SCMS, ERP, Obtaining Compliance &amp; Financial due diligence of Subcontractors, interaction for Management approvals and Reporting.
  </li>
  <li>
   General post award administration activities related to works during project execution from kick off meeting until close-out of Subcontracts outlined as under:
  </li>
  <li>
   Setup and maintain company procedure based Work book, logs, registers for Variations, Site instructions and Back charges.
  </li>
  <li>
   Track and periodic report Subcontractor performance evaluation and close out reports.
  </li>
  <li>
   Ensure functional Award Procedures are implemented and followed for any site based Subcontract agreement awards.
  </li>
  <li>
   Interface ERP and NEWGEN for invoicing of subcontractors.
  </li>
  <li>
   Track availability and validity of Performance and Advance Bank guarantees and Subcontractor&rsquo;s
  </li>
  <li>
   Insurances until close out of the Subcontract.
  </li>
  <li>
   Maintain database of important correspondence between Petrofac and Subcontractors.
  </li>
  <li>
   Prepare draft correspondence as required by Project management addressed to Subcontractors on contractual and commercial matters in coordination with senior team members.
  </li>
  <li>
   Support project and construction team in the clarification of subcontractor&rsquo;s scope and other terms and conditions.
  </li>
  <li>
   Provide support in handling Subcontractors&rsquo; variation orders requests including scope disputes.
  </li>
  <li>
   Verify, study and prepare draft answers to subcontractor&rsquo;s claims and counterclaims in coordination with Project team.
  </li>
  <li>
   Assist project and responsible team members in risk assessment identification related to subcontractor&rsquo;s works.
  </li>
  <li>
   Review and comment subcontractor&rsquo;s invoices.
  </li>
  <li>
   Review and comment subcontractor&rsquo;s back-charges.
  </li>
  <li>
   Provide necessary assistance to prepare additional subcontract agreement / work orders with other parties in case of main subcontractor&rsquo;s default.
  </li>
  <li>
   Provide inputs for budgeting and cost control and support with team to prepare Forecast at completion.
  </li>
  <li>
   Assist in preparing Construction Fields/ Site instructions.
  </li>
  <li>
   Supports team to develop and monitor relevant subcontractor KPI&rsquo;s.
  </li>
  <li>
   Support team during internal and external Site audits.
  </li>
  <li>
   Support team with subcontract close-out.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Essential Qualifications And Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A graduate experience Project Subcontract Agreement Awards or Post Award Subcontract Award Administration.
  </li>
  <li>
   Experience administration and management of Contracts or Subcontracts and in finalization of various Partnership Agreements. A relevant experience or Project Management of similar EPC jobs shall be considered as well.
   <br/>
   <br/>
  </li>
 </ul>
 Additional Information
</div>


Senior Engineer - Subcontracts

TALENTMATE

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world&rsquo;s leading energy companies.
  <br/>
  <br/>
 </strong>
 We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
 <br/>
 <br/>
 The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
 <br/>
 <br/>
 This is an exciting time to join us on this journey.
 <br/>
 <br/>
 We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
 <br/>
 <br/>
 <em>
  <strong>
   Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?
   <br/>
   <br/>
  </strong>
 </em>
 <strong>
  JOB TITLE: SENIOR ENGINEER - SUBCONTRACTS
  <br/>
  <br/>
 </strong>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Senior Engineer and Principal are experienced based assignments and the link between the operating staff of engineers and Quantity surveyors and the senior subcontracts management.
  </li>
  <li>
   These Roles have the first stage responsibility of implementing Company and Department procedures and processes. Roles calls for guiding and leading the allocated team to strictly implement processes.
  </li>
  <li>
   Depending upon the assignment Senior Engineer / Principal Engineer will be allocated on Proposals/Project.
  </li>
  <li>
   Award or Post Award Subcontract Management at Projects Sites.
  </li>
  <li>
   Both roles execute and support Dy, Manager/ Manager with all activities related entire life cycle of Subcontracts at the phases of Proposals, Project Awards and Project Post Award Subcontracts management on Site. Activities include:
  </li>
  <li>
   Complete understanding of Functional Procedures and Forms in Departmental Quality Management system.
  </li>
  <li>
   Strong initiative to digitalize processes and operate on company portal and platforms like SCMS (Subcontracts Construction Management System), Compliance &amp; Financial Due diligence platforms, Company ERP system, Site Admin Work-book packages.
  </li>
  <li>
   Strong interface with other disciplines at operating level for all inputs for ITB preparation and clarifications.
  </li>
  <li>
   Compliance to required Company stipulated Delegation of Authority Matrix.
  </li>
  <li>
   All Proposal stage activities (bid normalization, price implications) to ensure a competitive Construction cost estimates.
  </li>
  <li>
   All Award stage activities to ensure Awards within budgets.
  </li>
  <li>
   All post award administration activities to manage completion of subcontracts within final Forecast at completions.
  </li>
  <li>
   Leadership and hands on engagement in Administration of Subcontracts on in key aspects like Change management and Extension of Time claims.
  </li>
  <li>
   Close tracking/ flagging validity of Bonds/ Guarantees/ Insurances on projects.
  </li>
  <li>
   Engagement in Risk review process at various stages of subcontracts life cycle and contribute based on experience.
  </li>
  <li>
   Ensure adherence with procedures and promote continuous improvement for company&rsquo;s best practices, during project construction phase until close-out.
  </li>
  <li>
   Understanding and maintaining focus on Company Quality Assurance and HSE requirements in Subcontracts Agreements.
  </li>
  <li>
   Support and take directions from senior subcontracts management as required.
  </li>
  <li>
   Under guidance, support Commercial function w.r.t Client Variations and other matters related to MainContract.
  </li>
  <li>
   Activities related to deriving Proposal stage Construction Cost estimates: Finalizing Bidder list and work packages prequalification as applicable, preparing and floating of enquiries, clarification / discussions and final evaluation of Bids, selection of proposed subcontractors, selection of pricing, Client Price- bid pricing, Main contract unit rate pricing.
  </li>
  <li>
   Activities related to Awarding Subcontract Agreements: Finalizing Bidder list and work packages prequalification as applicable, interfacing with all disciplines for ITB inputs, preparing and floating of enquiries, clarification / discussions and final evaluation of Bids, selection of Subcontractors, Obtaining management approvals, preparing Subcontracts agreement, planning and assisting in Kick off meeting.
  </li>
  <li>
   General other activities related to SCMS, ERP, Obtaining Compliance &amp; Financial due diligence of Subcontractors, interaction for Management approvals and Reporting.
  </li>
  <li>
   General post award administration activities related to works during project execution from kick off meeting until close-out of Subcontracts outlined as under:
  </li>
  <li>
   Setup and maintain company procedure based Work book, logs, registers for Variations, Site instructions and Back charges.
  </li>
  <li>
   Track and periodic report Subcontractor performance evaluation and close out reports.
  </li>
  <li>
   Ensure functional Award Procedures are implemented and followed for any site based Subcontract agreement awards.
  </li>
  <li>
   Interface ERP and NEWGEN for invoicing of subcontractors.
  </li>
  <li>
   Track availability and validity of Performance and Advance Bank guarantees and Subcontractor&rsquo;s
  </li>
  <li>
   Insurances until close out of the Subcontract.
  </li>
  <li>
   Maintain database of important correspondence between Petrofac and Subcontractors.
  </li>
  <li>
   Prepare draft correspondence as required by Project management addressed to Subcontractors on contractual and commercial matters in coordination with senior team members.
  </li>
  <li>
   Support project and construction team in the clarification of subcontractor&rsquo;s scope and other terms and conditions.
  </li>
  <li>
   Provide support in handling Subcontractors&rsquo; variation orders requests including scope disputes.
  </li>
  <li>
   Verify, study and prepare draft answers to subcontractor&rsquo;s claims and counterclaims in coordination with Project team.
  </li>
  <li>
   Assist project and responsible team members in risk assessment identification related to subcontractor&rsquo;s works.
  </li>
  <li>
   Review and comment subcontractor&rsquo;s invoices.
  </li>
  <li>
   Review and comment subcontractor&rsquo;s back-charges.
  </li>
  <li>
   Provide necessary assistance to prepare additional subcontract agreement / work orders with other parties in case of main subcontractor&rsquo;s default.
  </li>
  <li>
   Provide inputs for budgeting and cost control and support with team to prepare Forecast at completion.
  </li>
  <li>
   Assist in preparing Construction Fields/ Site instructions.
  </li>
  <li>
   Supports team to develop and monitor relevant subcontractor KPI&rsquo;s.
  </li>
  <li>
   Support team during internal and external Site audits.
  </li>
  <li>
   Support team with subcontract close-out.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Essential Qualifications And Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A graduate experience Project Subcontract Agreement Awards or Post Award Subcontract Award Administration.
  </li>
  <li>
   Experience administration and management of Contracts or Subcontracts and in finalization of various Partnership Agreements. A relevant experience or Project Management of similar EPC jobs shall be considered as well.
   <br/>
   <br/>
  </li>
 </ul>
 Additional Information
 <br/>
 <br/>
 Job Details
 <br/>
 <br/>
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: http://www.petrofac.com Job Function: Engineering Company Industry/
 <br/>
 <br/>
 Sector: Oil and Gas
 <br/>
 <br/>
 What We Offer
 <br/>
 <br/>
 <strong>
  About The Company
  <br/>
  <br/>
 </strong>
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</div>


Abdulla Al Arif Investment

<p><b>Position Summary</b></p><p>The Contracts Administrator is responsible for managing all contractual aspects of construction projects, with a primary focus on <b>subcontract drafting, negotiation, and administration</b>. The role ensures that all subcontract agreements are aligned with the Main Contract (e.g., FIDIC Red Book 2017), and that subcontractors fulfill their obligations in accordance with legal, technical, and procedural requirements. The Contracts Engineer also provides commercial support to the project team, without direct responsibility for cost control or financial reporting.</p><p><b>Key Responsibilities</b></p><p><b>Subcontract Drafting &amp; Administration</b></p><ul><li>Draft, review, and finalise subcontract agreements, ensuring consistency with the Main Contract and project-specific requirements</li><li>Incorporate flow-down clauses from the Main Contract into subcontracts, including scope, specifications, insurances, warranties, and dispute resolution provisions</li><li>Coordinate with procurement and legal teams to ensure subcontract terms are compliant with company policies and applicable laws</li><li>Maintain a comprehensive register of all subcontract agreements, variations, and correspondence</li></ul><p><b>Subcontractor Management</b></p><ul><li>Support prequalification, selection, and onboarding of subcontractors</li><li>Monitor subcontractor performance against contractual obligations, including progress, quality, and compliance</li><li>Issue formal notices, instructions, and correspondence to subcontractors in coordination with the site team and project management</li><li>Assist in resolving subcontractor claims, disputes, and variations in collaboration with the Engineer and legal advisors</li></ul><p><b>Contractual Compliance &amp; Support</b></p><ul><li>Interpret and apply the terms of the Main Contract (e.g., FIDIC Red Book 2017) to ensure project compliance</li><li>Prepare and issue contractual notices (e.g., under Sub-Clause 20.2) in coordination with the project team</li><li>Support the preparation of claims and contractual submissions, including EOTs and disruption claims</li><li>Maintain accurate records of contractual communications, logs, and registers for audit and dispute resolution purposes</li></ul><p><b>Commercial Support</b></p><ul><li>Assist the commercial team in reviewing subcontractor payment applications and verifying entitlement</li><li>Support the preparation of variation orders and change documentation from a contractual perspective</li><li>Coordinate with planning and quantity surveying teams to ensure alignment between contractual obligations and project execution</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Bachelor&rsquo;s degree in Civil Engineering, Construction Management, or related discipline</li><li>7&ndash;10 years of experience in contract administration within the construction industry, preferably with a main contractor</li><li>Strong knowledge of <b>FIDIC Red Book 1987, 1999, and 2017</b> and subcontracting best practices</li><li>Proficiency in contract management tools and MS Office Suite</li><li>Excellent drafting, negotiation, and communication skills</li><li>Detail-oriented with strong organisational and documentation abilities</li></ul><p>Job Type: Full-time</p><p>Pay: AED18,000.00 - AED20,000.00 per month</p>

Contracts Administrator

ElevateX Consulting LLC

<p><b>Role Overview</b></p><p>We are seeking a <b>highly detail-oriented Contract Administrator</b> to work full-time as part of the ElevateX Consulting team<br/>The role involves reviewing construction contracts, extracting key obligations, supporting contract-administration workflows, and ensuring accuracy within the platform.</p><p>This is <b>not</b> a general admin role.<br/>It suits someone with strong contract administration capability, comfort working with complex documents, and an ability to follow structured legal and construction processes precisely.</p><p><b>Key Responsibilities</b></p><p><b>Contract Review &amp; Data Extraction</b></p><ul><li>Review construction contracts, subcontracts, scopes of work, and special conditions</li><li>Identify and extract key contractual obligations, including:</li><li>Notice requirements</li><li>Time bars</li><li>Variations and EOT provisions</li><li>Payment claim and certification processes</li><li>Security, retention, and release conditions</li><li>Enter and validate contract data accurately within the platform</li></ul><p><b>Contract Administration Support</b></p><ul><li>Assist with contract-administration workflows (notices, compliance checklists, deadlines)</li><li>Support preparation of structured compliance outputs based on contract terms</li><li>Track critical dates and contractual triggers</li></ul><p><b>Quality Control &amp; Accuracy</b></p><ul><li>Perform quality checks on contract data and compliance outputs</li><li>Ensure consistency across contract reviews and platform entries</li><li>Flag ambiguities, inconsistencies, or missing information for escalation</li></ul><p><b>Platform &amp; Process Support</b></p><ul><li>Follow standard operating procedures and templates</li><li>Assist with refinement of internal checklists and workflows</li><li>Work closely with the legal-tech and operations team</li></ul><p><b>Required Skills &amp; Experience</b></p><p><b>Essential</b></p><ul><li><b>Strong contract administration skills</b></li><li>Exceptional <b>attention to detail</b> (critical &mdash; errors have legal and commercial consequences)</li><li>Ability to read, interpret, and summarise contractual clauses accurately</li><li>Comfortable working with long, technical documents</li><li>Strong written English (clear, structured, professional)</li><li>Ability to follow defined processes and checklists consistently</li></ul><p><b>Preferred</b></p><ul><li>Construction industry experience (subcontractor, builder, consultant, or contract admin role)</li><li>Familiarity with construction contracts (e.g. variations, EOTs, progress claims)</li><li>Legal or paralegal background</li><li>Experience working with compliance systems, contract management systems, or legal-tech tools</li></ul><p><b>Personal Attributes</b></p><ul><li>Highly organised and methodical</li><li>Process-driven and disciplined</li><li>Comfortable working independently with accountability for accuracy</li><li>Willing to learn construction-specific concepts and terminology</li><li>Not afraid to ask questions or flag uncertainty</li></ul><p><b>Tools &amp; Systems</b></p><ul><li>Cloud-based contract compliance platform</li><li>Document management systems</li><li>Microsoft Word / Google Docs</li><li>Spreadsheet tools for tracking and validation</li></ul><p><b>Performance Expectations</b></p><ul><li>High accuracy rate in contract data extraction</li><li>Consistent adherence to processes and standards</li><li>Ability to manage multiple contracts concurrently</li><li>Continuous improvement mindset</li></ul><p>Job Types: Full-time, Contract<br/>Contract length: 12 months</p><p>Pay: AED4,000.00 - AED6,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: Remote</p>

Contract Administrator

<div><p>Wood is currently recruiting for an experienced Site Subcontracts Administrator-Piping/Mechanical with extensive experience in the oil and Gas industry to join EPCM team in Abu Dhabi within our Oil, Gas &amp; New Energies business. Due to the nature of the projects and client expectation, the position will be based full time at Abu Dhabi at site.
</p><div><p><b>Remarkable people, trusted by clients to design and advance the world.
</b></p></div><div><p><b>The Role
</b></p></div><div><p>We are currently seeking a qualified and experienced <b>Site-Based Subcontract Administrator </b>to support the effective administration of subcontract agreements at the project site. This role is focused on managing ancillary subcontract packages, ensuring compliance with contractual obligations, and supporting the successful execution of site-based activities in alignment with project goals.
</p><p>The ideal candidate will have a strong background in subcontract administration, site operations, and coordination with multidisciplinary teams. Familiarity with ADNOC procedures, FIDIC contracts, and site-based procurement and logistics is essential.
</p></div><div><p><b>Our Clients and Projects
</b></p></div><div><p><b>Designing the future. Transforming the world.
</b></p></div><div><p>Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
</p></div><div><p>We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
</p></div><div><p>Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
</p></div><div><div><p><b>What we can offer
</b></p></div><div><ul><li><b>Meaningful and interesting projects: </b>Delivered to high profile clients across the Energy Sector
</li><li><b>Commitment to Diversity and Inclusion: </b>We are an organization actively committed to diversity and inclusion across our business
</li><li><b>Competitive remuneration package: </b>With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li><b>Medical Insurance: </b>Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li><b>Group Life and Personal Accident Insurance </b>: The company provides Life Assurance cover
</li><li><b>End of Service Gratuity: </b>In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li><b>The Employee Share Plan </b>: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li><b>Long Service Award: </b>Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5 year service milestones
</li><li><b>Commitment to continued professional development: </b>Development plans that are tailored to your individual needs and interests
</li><li><b>Global connections </b>: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li><b>Energy Transition Academy: </b>Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field</li></ul></div></div></div>
<br><div><p><b>The key objectives for this role are:
</b></p><div><ul><li><b>Ensure effective administration of all Piping and Mechanical subcontract packages </b>, in alignment with project requirements, contractual terms, and company/ADNOC standards.
</li><li><b>Maintain strict contractual compliance </b>by monitoring subcontractor performance against the approved scope, schedule, specifications, FIDIC conditions, and quality requirements.
</li><li><b>Coordinate closely with Piping/Mechanical subcontractors </b>to track progress, resolve interface issues, and ensure alignment with project KPIs and construction priorities.
</li><li><b>Maintain comprehensive documentation and reporting </b>, including progress reports, variations, claims, correspondence, approvals, and change orders, ensuring audit-ready recordkeeping.
</li><li><b>Support cost and risk management activities </b>by validating variations, identifying risks, assessing cost impacts, and participating in dispute resolution or commercial discussions.
</li><li><b>Collaborate effectively with engineering, procurement, construction, planning, QC/QA, and project controls teams </b>to ensure smooth execution of Piping/Mechanical works on site.
</li><li><b>Monitor subcontractor compliance with HSSE standards </b>, ensuring all Piping and Mechanical activities are executed safely and in accordance with ADNOC and project-specific requirements.
</li><li><b>Contribute to timely delivery of Piping and Mechanical construction packages </b>, supporting achievement of project milestones and maintaining client satisfaction.</li></ul></div></div>
<br><div><div><ul><li><b>Administer all Piping and Mechanical subcontract packages </b>, ensuring full compliance with contractual requirements, project specifications, and ADNOC/Client standards.
</li><li><b>Review subcontract agreements, scope of work, and technical documentation </b>to ensure subcontractors clearly understand deliverables, responsibilities, and interface boundaries.
</li><li><b>Coordinate daily with Piping/Mechanical subcontractors </b>on work execution, progress monitoring, manpower deployment, material availability, and issue resolution.
</li><li><b>Monitor subcontractor performance </b>against project KPIs, productivity metrics, quality standards, and construction schedules; escalate deviations proactively.
</li><li><b>Verify and process subcontractor invoices, variations, claims, and change requests </b>, ensuring alignment with contract terms and project controls.
</li><li><b>Maintain accurate documentation and correspondence </b>, including progress reports, RFIs, approvals, NCRs, field change requests, and contractual notifications.
</li><li><b>Ensure subcontractors adhere to project specifications </b>, engineering drawings, method statements, inspection test plans (ITPs), and quality requirements.
</li><li><b>Collaborate closely with engineering, procurement, construction, QA/QC, planning, and project controls teams </b>to support smooth execution of Mechanical and Piping works.
</li><li><b>Identify risks related to schedule, cost, interfaces, or subcontractor performance </b>, and support mitigation measures in coordination with project leadership.
</li><li><b>Participate in site coordination meetings </b>, progress meetings, technical reviews, and commercial discussions with subcontractors and internal teams.
</li><li><b>Monitor HSSE performance </b>and ensure subcontractor compliance with ADNOC and project-specific Health, Safety, Security, and Environment requirements.
</li><li><b>Assist in resolving disputes </b>, gathering supporting documentation, preparing contractual responses, and coordinating with the commercial/contracts team.
</li><li><b>Review subcontractor method statements, plans, material submissions, and schedules </b>for alignment with project requirements and target milestones.
</li><li><b>Support mechanical and piping works close‑out activities </b>, including verification of final quantities, completion documentation, as-built records, and final accounts settlement.
</li><li><b>Ensure audit-ready recordkeeping </b>by maintaining a well-organized repository of all subcontract-related documents, approvals, and contractual communications.
</li></ul><div><p><b>Skills And Qualifications
</b></p></div><div><p><b>What makes you remarkable?
</b></p></div><div><p>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
</p></div><div><p><b>Qualifications </b>:
</p><div><ul><li><b>Bachelor&rsquo;s degree </b>in Mechanical Engineering, Piping Engineering, Industrial Engineering, Quantity Surveying, Supply Chain, or a related technical/commercial discipline.
</li><li><b>8+ years of experience </b>in subcontract administration, contract management, or commercial roles within Oil &amp; Gas, EPC, or large-scale industrial construction projects.
</li><li><b>Strong understanding of Piping and Mechanical construction activities </b>, including isometrics, P&amp;IDs, welding, fabrication, hydrotesting, and mechanical installation practices.
</li><li><b>Good knowledge of FIDIC contract conditions </b>, procurement processes, and project execution procedures commonly used in EPC/EPCM environments.
</li><li><b>Hands-on site-based experience </b>dealing with subcontractors, construction interfaces, scope control, and field-level contract administration.
</li><li><b>Proficiency in managing variations, claims, change orders, and subcontractor billing </b>, with strong analytical and commercial interpretation skills.
</li><li><b>Familiarity with ADNOC standards </b>, project specifications, and HSSE requirements for mechanical and piping construction works.
</li><li><b>Strong documentation, reporting, and record‑keeping skills </b>, ensuring contract files remain organized, accurate, and audit-ready.
</li><li><b>Proficient in software tools </b>, including MS Office (Excel, Word), ERP systems (SAP / Oracle), and document control platforms.
</li><li><b>Excellent communication and negotiation skills </b>, with the ability to interact effectively with subcontractors, vendors, and internal project teams.
</li><li><b>Ability to work under pressure in challenging site conditions </b>, managing multiple subcontract packages and tight deadlines.
</li><li><b>Strong problem-solving and risk-identification abilities </b>, particularly around schedule delays, scope changes, and subcontractor performance issues.</li></ul></div></div></div></div>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 45 countries, employing around 25,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Subcontracts Administrator-Piping/Mechanical (site based)

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Subcontracts Administrator-Piping/Mechanical (site based)