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office administrator

M V TECHNOLOGIES

We are seeking an organized, detail-oriented, and proactive Office Administrator to oversee daily office operations and ensure the smooth running of administrative processes. The ideal candidate will handle office management, provide support to multiple departments, and serve as the point of contact for internal staff, clients.Key Responsibilities<ul><li>Manage day-to-day office operations including reception, correspondence, and general administration.</li><li>Handle incoming/outgoing calls, emails, and visitors in a professional manner.</li><li>Maintain office supplies, inventory, and coordinate with vendors/service providers.</li><li>Organize and schedule meetings, appointments, travel arrangements, and events.</li><li>Maintain filing systems (electronic and physical) for contracts, reports, and other business documents.</li><li>Assist HR with onboarding, maintaining employee records, and basic payroll/leave tracking.</li><li>Support finance team with invoices, petty cash, expense reports, and vendor payments.</li><li>Ensure compliance with company policies and UAE labour/regulatory requirements.</li><li>Prepare administrative reports, presentations, and other documentation as needed.</li><li>Liaise with landlords, government entities, and external agencies when required.</li><li>Ensure the office environment is safe, clean, and well-organized.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Proven experience (2&ndash;4 years) as an Office Administrator, Office Manager, or similar role.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent communication skills (written and verbal) in English; Arabic is a plus.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle sensitive information with discretion.</li></ul>Job Type: Full-timePay: AED1,000.00 - AED2,000.00 per month

Office Administrator

Imperium Commodity Search

<div>
 
 
 Title: Office Administrator (Commodity Trading) - Russian Speaking
 
 
 
 
 Salary: To 10K AED Per Month
 
 
 
 
 Location: Dubai
 
 
 
 
 
 
 
 Imperium Commodity Search
 
 is confidentially retained by this progressively expanding Agricultural Trading business to strengthen the office team in support as they grow. They are seeking a detail-oriented and organized Russian speaking Office Administrator who will also manage data entry and documentation tasks.
 
 
 
 
 
 The ideal candidate will handle administrative tasks, documentation processes, data entry, and record-keeping to ensure smooth operations and regulatory compliance in support of the vital operational functions in a dynamic trading environment.
 
 
 
 
 
 
 You will be carrying out the following:
 
 
 
 
 
 
 
 Office Administration:
 
 
 <ul>
 <li>
 Oversee general office operations and ensure the office environment is well-organized.
 </li>
 <li>
 Manage office supplies inventory, place orders as needed, and coordinate maintenance requests.
 </li>
 <li>
 Schedule meetings, manage calendars, and support internal communication among departments.
 </li>
 <li>
 Arrange business trips for senior staff, provide support during travel, and coordinate meetings.
 </li>
 <li>
 Assist senior management with administrative tasks.
 </li>
 </ul>
 
 
 Data Entry &amp; MIS Management:
 
 
 <ul>
 <li>
 Enter and update data accurately in the Management Information System (MIS) and other company databases.
 </li>
 <li>
 Maintain and update records for transactions, customer data, and documentation statuses.
 </li>
 <li>
 Generate reports as required for various teams, ensuring data accuracy and completeness.
 </li>
 <li>
 Cross functional collaboration with finance and execution teams, ensure MIS systems are up to date.
 </li>
 </ul>
 
 
 Documentation &amp; Record Keeping:
 
 
 <ul>
 <li>
 Handle document collection, preparation, and filing, ensuring timely delivery to banks and partner companies.
 </li>
 <li>
 Organize and maintain hard and digital copies of contracts, invoices, bank documents, and other essential records.
 </li>
 <li>
 Track the status of documents, ensure proper archiving, and adhere to document retention policies.
 </li>
 </ul>
 
 
 Communication &amp; Coordination:
 
 
 <ul>
 <li>
 Coordinate with banks, customers, and vendors regarding document processing and delivery schedules.
 </li>
 <li>
 Communicate with internal teams to align on documentation requirements and deadlines.
 </li>
 </ul>
 
 
 Other Duties:
 
 
 <ul>
 <li>
 Assist with basic tasks, such as invoice management and expense tracking.
 </li>
 <li>
 Support ad-hoc projects and tasks assigned by management to enhance office operations.
 </li>
 </ul>
 
 
 
 
 
 We would love to speak to you if you have:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree.
 </li>
 <li>
 Proven experience in an administrative role, preferably with data entry and documentation experience.
 </li>
 <li>
 Strong attention to detail, organizational, and multitasking skills.
 </li>
 <li>
 Familiarity with Microsoft Office Suite and data management software.
 </li>
 <li>
 Experience of Commodity Trading Operations
 </li>
 <li>
 Good communication skills and the ability to work independently.
 </li>
 <li>
 Fluency in English and Russian
 </li>
 <li>
 Exceptionally professional and polished appearance.
 </li>
 <li>
 Valid driver&rsquo;s license &ndash; preferred but not required.
 </li>
 </ul>
 
 
 
 
 
 Due to the expected volume of applications we will only be replying to those that meet the criteria above. If you have not had a reply within 5 days of your application we thank you for your interest, however, please consider yourself unsuccessful at this time.
 
 
 
 
</div>

ManpowerGroup Middle East

<div>
 
 
 Contract:
 
 1 year (renewable and extendable)
 
 
 
 Employment:
 
 Outsourced through ManpowerGroup Middle East
 
 
 
 
 
 
 Role:
 
 
 
 We are seeking a detail-oriented and proactive Office Administrator to provide high-level administrative support and project coordination across our client's operations team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and can manage multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support for departmental projects and senior managers, ensuring smooth execution and coordination.
 </li>
 <li>
 Compile and analyze data, conduct research, and prepare confidential reports and presentations.
 </li>
 <li>
 Draft and manage internal communications, correspondence, and documentation.
 </li>
 <li>
 Maintain and update departmental manuals, logs, and filing systems.
 </li>
 <li>
 Support senior managers with calendar management, meeting arrangements, travel bookings, expense reporting, and handling confidential information.
 </li>
 <li>
 Ensure compliance with company policies and procedures.
 </li>
 <li>
 Manage invoice and PO processing as well as the inventory and procurement of pantry and office stationery supplies/needs.
 </li>
 <li>
 Liaise effectively with internal teams, external clients, and suppliers.
 </li>
 <li>
 Utilize various software applications and databases for reporting and tracking (e.g. Ariba).
 </li>
 <li>
 Assist with financial reporting and budget tracking.
 </li>
 <li>
 Administer DHL, DU, and Amex card processes.
 </li>
 <li>
 Coordinate visa applications and renewals for employees and new joiners.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Proven experience in administrative or operations support roles.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills in English and Arabic.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and database management.
 </li>
 <li>
 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Knowledge of financial processes and reporting is a plus.
 </li>
 </ul>
 
 
</div>

The Role
 The Office Administrator will be the backbone of daily operations, ensuring smooth and efficient functioning across administrative, HR, finance, and digital activities. This multifaceted role requires a proactive, highly organised individual who can balance day-to-day office management with executive support, finance support, HR coordination, and CRM administration.
 
Requirements
 Office & Administrative Support • Manage front desk duties, including greeting visitors and maintaining a professional office environment. • Provide comprehensive administrative support to the team and senior management, including travel bookings, meeting coordination, courier arrangements, and scheduling. • Oversee office management, supplies, and vendor coordination to ensure seamless daily operations. HR Administration • Support HR functions including onboarding, maintaining employee records, leave management, and recruitment logistics. • Uphold confidentiality and assist with HR compliance and documentation. Finance Support • Assist with basic finance and accounting tasks, including invoicing, expense tracking, and bookkeeping support. • Liaise with the finance department to ensure timely processing and record-keeping. Digital & Social Media Support • Assist in managing company social media accounts (e.g., LinkedIn, Instagram) and digital platforms. • Contribute to posting, scheduling, and basic content coordination when required. Sales & CRM Support • Maintain and update CRM systems with client interactions, proposals, and sales records. • Support sales administration including completing pre-qualification applications and tracking business development activities. Cross-Functional Coordination • Liaise with IT, building management, and service providers as needed. • Ensure effective communication across departments and foster a positive, collaborative office environment. Qualifications & Experience • Proven experience in office administration or executive support, ideally within a design, professional services, or creative industry. • Familiarity with HR processes and handling confidential employee data. • Basic understanding of accounting or bookkeeping principles. • Experience managing or assisting with digital and social media platforms. • Previous experience with CRM systems (e.g., HubSpot, Salesforce, CMap) is preferable. Skills & Competencies • Technical: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Organisational: Strong attention to detail, time management, and multitasking abilities. • Communication: Excellent written and verbal communication skills. • Interpersonal: Positive, proactive, and adaptable attitude with a collaborative mindset. Other Requirements • Must be based in Dubai or able to commute daily to JLT. • Ability to thrive in a fast-paced environment and manage multiple priorities.
 
About the company
 LXA, a dynamic and multidisciplinary international practice, offers an exciting opportunity for a talented and ambitious professional to join our team and contribute to delivering exceptional projects across diverse sectors.

Nexus Developer

For Females Only!We are looking for a detail-oriented and organized Real Estate Admin Coordinator to support our operations and ensure the seamless execution of administrative tasks within our growing team.Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage and organize office operations, including filing, correspondence, and scheduling.</li><li>Assist in preparing reports, presentations, and official documents.</li><li>Maintain office supplies inventory and ensure timely procurement.</li><li>Assist in preparing property-related documents such as contracts, agreements, and marketing materials.</li><li>Coordinate meetings and maintain records of client interactions.</li><li>Record Management:</li><li>Handle confidential information with discretion.</li><li>Team Support:</li><li>Provide administrative assistance to project teams and department heads as required.</li><li>Real Estate Documentation:</li><li>Ensure all property documents are accurate, up-to-date, and compliant with Dubai real estate regulations.</li><li>Maintain a detailed database of properties, listings, and client information.</li><li>Liaise with brokers, agents, and clients to facilitate document completion and signing processes.</li><li>Coordination and Communication:</li><li>Act as a point of contact between internal teams, agents, and clients.</li><li>Handle inquiries related to properties, payment plans, and project timelines.</li><li>Coordinate property handovers and ensure all processes are completed smoothly.</li><li>Coordinate and schedule meetings, appointments, and events.</li></ul>Qualifications and Skills:<ul><li>Previous experience in a real estate administrative role is highly preferred.</li><li>Strong knowledge of Dubai&rsquo;s real estate market and regulations.</li><li>Proficiency in MS Office Suite and real estate CRM tools.</li><li>Excellent organizational and multitasking skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to work in a fast-paced environment and handle confidential information with discretion.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Opportunity to work with a leading real estate developer in Dubai.</li><li>A collaborative and growth-focused work environment.</li></ul>Join us and contribute to shaping the future of luxury living in Dubai!Job Types: Full-time, PermanentPay: From AED5,000.00 per month

MAGRABi Retail Group

<div>
 
 
 JOB PURPOSE
 
 
 
 
 
 
 Provide administrative support and coordination for overall front office activities, including the reception area, mail, small purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, receiving, and directing guests and visitors. Responsible for arranging internal office moves and providing arrangements for office meetings.
 
 
 
 
 
 
 QUALIFICATIONS AND EXPERIENCE
 
 
 
 
 
 <ul>
 <li>
 Preferably bachelor&rsquo;s degree of hospitality or administration.
 </li>
 <li>
 2 years of experience in the office administration,
 </li>
 <li>
 Proficiency with Microsoft Office applications such as Word, Excel, PowerPoint, Outlook etc.
 </li>
 <li>
 Having strong communication and relationship management skills
 </li>
 <li>
 Planning and organizing skills, problem solving and details orientation skills
 </li>
 </ul>
 
 
 
 
 
 JOB RESPONSIBILITIES
 
 
 
 
 
 <ul>
 <li>
 Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
 </li>
 <li>
 Supervises and coordinates overall administrative activities for the Office, including meeting rooms reservations and tidiness. Organizing events such as but not limited to birthday parties, team building activities, training arrangements, etc.
 </li>
 <li>
 Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
 </li>
 <li>
 Responsible for all travel arrangements, and meeting room bookings (flight tickets, hotel reservations, visa issuing, hotel transfers, issuing purchase orders
 </li>
 <li>
 Responsible for the facilities day-to-day operations (such as couriers, mail, shipments, etc.)
 </li>
 <li>
 Supervise office clerk, plans driver&rsquo;s agenda and root based on ad-hoc business needs.
 </li>
 <li>
 Handle petty cash for guests&rsquo; reception and for the purchase of office supplies and stationery.
 </li>
 <li>
 Managing third parties, and office service vendors, price negotiation, and managing their contracts
 </li>
 <li>
 Develops and maintains office forms and procedures and assists with administrative tasks.
 </li>
 <li>
 Answers central telephone system and directs calls accordingly.
 </li>
 <li>
 Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department.
 </li>
 <li>
 Assists visitors with the use of department facilities.
 </li>
 </ul>
 
 
 
 
 
 COMPETENCIES
 
 
 <ul>
 <li>
 Collaborating with others
 </li>
 <li>
 Customer Service Orientation
 </li>
 <li>
 Initiative &amp; Achievement Orientation
 </li>
 <li>
 Flexibility
 </li>
 </ul>
 
 
</div>

ONFUSION

<ul><li>Prepare and format memos, letters, and official correspondence for internal and external use</li><li>Manage incoming and outgoing communication with clients, consultants, and contractors</li><li>Maintain organized records of project documents, reports, and communications</li><li>Support project teams with administrative duties and document control</li><li>Coordinate meeting schedules, take minutes, and follow up on action items</li><li>Handle general office tasks, including filing, data entry, and managing office supplies</li><li>Ensure all documentation complies with company standards and confidentiality policies</li></ul>Job Type: Full-timePay: From AED1.00 per monthApplication Question(s):<ul><li>Salary expectations? Notice period?</li><li>Where are you currently based?</li><li>Do you have experience in construction industry? If yes, how many years?</li></ul>

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2586 office administrator jobs IN United Arab Emirates

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