administrative assistant Jobs in United Arab Emirates

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office administrator

Alarfeen Mortgage Consultants/ Alarfeen Real Estate

FEMALES ONLY We are looking for a reliable and highly organized Office Administrator to join our team. The ideal candidate will have prior experience in administrative roles and be proficient in Microsoft Excel, Word and general office management. This position requires someone who is proactive, detail-oriented, and able to manage multiple tasks efficiently in a dynamic environment.Key Responsibilities:<ul><li>Manage day-to-day office operations and administrative tasks.</li><li>Prepare and maintain documents, reports, and spreadsheets using Microsoft Word and Excel.</li><li>Handle correspondence, emails, and phone inquiries in a professional manner.</li><li>Maintain organized filing systems and office records.</li></ul>Please send your resume and a brief cover letter to hiring@alarfeenrealestate.ae with the subject line &ldquo;Office Administrator Application&quot;.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Administrator: 1 year (Preferred)</li></ul>

Office Administrator

Elevate Business Solutions

Job Title: Office AdministratorLocation: Dubai, UAEIndustry: Accounting, Auditing &amp; Business Consultancy ServicesJob SummaryWe are seeking a highly organized, proactive, and professional Office Administrator to join our growing Accounting &amp; Auditing firm in Dubai. The ideal candidate should have prior experience working in a B2B service-oriented environment and possess strong administrative, coordination, and communication skills. The Office Administrator will be responsible for managing daily office operations, supporting management, coordinating with clients, and ensuring smooth administrative processes across the organization.Key ResponsibilitiesOffice Administration &amp; Operations<ul><li>Manage day-to-day office operations and administrative activities.</li><li>Maintain office records, files, documents, and company databases.</li><li>Coordinate office maintenance, supplies, and vendor relationships.</li><li>Ensure proper organization of company documents and compliance records.</li><li>Monitor office expenses and support budget tracking where required.</li></ul>Client &amp; Business Support<ul><li>Act as the first point of contact for clients, visitors, and business partners.</li><li>Handle incoming calls, emails, and correspondence professionally.</li><li>Schedule meetings, appointments, and manage calendars for senior management.</li><li>Prepare engagement letters, proposals, reports, and other business documents.</li><li>Follow up with clients regarding documentation, approvals, and submissions.</li></ul>HR &amp; Employee Coordination<ul><li>Support onboarding and offboarding processes.</li><li>Maintain employee records and leave management records.</li><li>Assist in coordinating recruitment activities and candidate interviews.</li><li>Ensure compliance with company policies and administrative procedures.</li></ul>Government &amp; Portal Coordination<ul><li>Coordinate with PROs, government departments, and service providers when required.</li><li>Manage applications and submissions through UAE Mainland and Free Zone portals.</li><li>Assist with trade license renewals, visa documentation, and company compliance requirements.</li><li>Maintain records of regulatory deadlines and company renewals.</li></ul>Administrative Reporting<ul><li>Prepare administrative reports and management summaries.</li><li>Maintain accurate records of company assets and office inventory.</li><li>Support management with special projects and operational initiatives.</li></ul>Requirements &amp; QualificationsEducation<ul><li>Bachelor's Degree in Business Administration, Management, Commerce, or a related field.</li></ul>Experience<ul><li>Minimum 2&ndash;3 years of experience in Office Administration, Administration Support, or Executive Coordination roles.</li><li>Prior experience in an Accounting, Auditing, Consultancy, Professional Services, or B2B organization is highly preferred.</li><li>UAE work experience is strongly preferred.</li></ul>Skills &amp; Competencies<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work effectively under pressure and meet deadlines.</li><li>Excellent problem-solving and coordination skills.</li><li>Strong attention to detail and professional presentation.</li></ul>Knowledge Requirements<ul><li>Good understanding of UAE Labour Law and employment regulations.</li><li>Familiarity with UAE Mainland and Free Zone portals and government systems.</li><li>Knowledge of document management and administrative compliance procedures.</li><li>Understanding of business setup, licensing, and corporate services processes is an advantage.</li></ul>Candidate Profile<ul><li>Female candidate preferred.</li><li>Professional, confident, and customer-service oriented.</li><li>Resourceful, proactive, and capable of working independently.</li><li>High level of integrity, confidentiality, and professionalism.</li><li>Presentable and capable of representing the company professionally.</li></ul>Preferred Criteria<ul><li>Currently residing in the UAE.</li><li>Available for immediate joining or short notice period.</li><li>Holding a transferable visa or valid UAE residency visa.</li><li>Experience in handling clients within Accounting, Auditing, Taxation, Corporate Services, or Consultancy sectors will be an added advantage.</li></ul>Pay: From AED3,000.00 per monthWork Location: In person

HAZO CO. Technical Services LLC

HAZO Creations is a growing interior design and fit-out company based in the UAE. We're restructuring for scale and need a sharp, organized individual who can hold the operational backbone of our office together.What you'll own:<ul><li>Day-to-day office administration and coordination</li><li>Basic bookkeeping, invoice tracking, and expense management (Zoho / QuickBooks or similar)</li><li>Document control &mdash; contracts, submittals, shop drawings, BOQs, project files</li><li>Liaising with suppliers, clients, and project teams on paperwork and approvals</li><li>Supporting PRO tasks and government documentation when needed</li></ul>You're the right fit if:<ul><li>You have 2&ndash;4 years of UAE experience in admin, accounts, or document control (fit-out or construction background is a strong plus)</li><li>You're fluent in English; Arabic is an advantage</li><li>You don't wait to be told twice</li><li>You're comfortable owning chaos and turning it into systems</li></ul>What we offer:<ul><li>Direct exposure to leadership and company growth</li><li>Room to grow as the company scales</li></ul>Send your CV to: HR@hazo.ae Subject line: Admin &amp; Accounts &mdash; [Your Name]Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Administrative experience in construction: 2 years (Required)</li></ul>Work Location: In person

VORTIX BUILDING MATERIALS TRADING LLC

We are seeking a motivated and organized Administrative Coordinator to support daily office operations and administrative activities. The ideal candidate must be fluent English Fresh graduates and candidates with little or no experience are encouraged to apply.Qualifications<ul><li>Fluent in English </li><li>Strong communication and organizational skills.</li><li>Basic knowledge of Microsoft Office (Word, Excel, Outlook).</li><li>Ability to multitask and work in a team environment.</li><li>Positive attitude and willingness to learn.</li><li>Freshers/Entry-Level Candidates are welcome to apply</li></ul>Work Location: In person

VKN TECHNICAL SERVICES LLC

Job SummaryWe are seeking a highly organized and proactive Office Administrator / Secretary to support daily office operations and ensure smooth coordination between internal teams and external stake holders. The ideal candidate will be detail-oriented, efficient, and capable of handling multiple administrative tasks in a fast-paced real estate environment.Key ResponsibilitiesOffice Management:<ul><li>Open and close the office daily, ensuring the workplace is clean, organized, and presentable at all times.</li><li>Monitor office supplies and place orders when necessary.</li><li>Coordinate with maintenance, cleaning, and service providers.</li></ul>Communication &amp; Coordination:<ul><li>Manage all incoming and outgoing correspondence, including emails, phone calls,couriers, and mail.</li><li>Act as the first point of contact for visitors and clients in a professional manner.</li><li>Coordinate with internal departments and external parties such as clients, suppliers, and government entities.</li></ul>Scheduling &amp; Calendar Management:<ul><li>Maintain calendars for senior management, scheduling meetings, appointments, andevents.</li><li>Arrange travel bookings, accommodations, and it ineraries when required.</li><li>Ensure timely reminders and follow-ups for important meetings and deadlines.</li></ul>Meetings &amp; Reporting:<ul><li>Prepare meeting agendas, presentations, and supporting documents.</li><li>Take accurate meeting minutes and circulate them promptly.</li><li>Track and follow up on action items to ensure timely completion.</li></ul>Document Control &amp; Filing:<ul><li>Maintain organized filing systems (both digital and physical).</li><li>Ensure all company documents are properly archived and easily retrievable.</li><li>Handle confidential information with discretion.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or secretarial role.</li><li>Experience in the Real Estate sector is highly preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication skills in English (written and verbal).</li><li>Excellent organizational and time-management abilities.</li><li>Ability to multitask and work under pressure.</li></ul>Preferred Criteria<ul><li>Taglog preferred.</li><li>Experience working in the UAE real estate market is an advantage.</li><li>Familiarity with property management systems or CRM tools is a plus.</li></ul>Key Skills<ul><li>Professional communication</li><li>Attention to detail</li><li>Time management</li><li>Multitasking</li><li>Confidentiality and discretion</li></ul>Contact<ul><li>Send your cv to email: hrvkngroup@gmail.com</li><li>Whatsapp: +971 52 202 2705 / 0524933615</li></ul>Work Location: Hybrid remote in Dubai (Dubai)

OFFICE ADMINISTRATOR/ SECRETARY

LID Interiors

Hiring an Office Administrator cum Accountant (Philippine National) with the following responsibilities:<ul><li>Office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.</li><li>Preparing LPOs and quotations.</li><li>Following up for quotations and payments.</li><li>Assisting the MD as required.</li><li>Any other tasks as required by the management</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator cum Accountant (Philippine National)

Mazrui International

<div>
 
 
 Please note that this is a Part-Time job ONLY for Emiratis
 
 
 
 
 
 
 
 Location :-
 
 Dubai Investment Park (DIP)
 
 
 
 
 
 
 Brief about company :-
 
 
 MetroMed
 
 (Part of
 
 Mazrui International
 
 ) is a pioneer among
 
 healthcare distributors,
 
 known for its professional excellence and reputation as one of the region&rsquo;s medicare marketing partners of choice.
 
 MetroMed
 
 supplies
 
 pharmaceutical products,
 
 
 medical devices and equipment
 
 , consumer healthcare, and veterinary products to pharmacies, government and private hospitals, supermarkets, and veterinary clinics.
 
 Mazrui International
 
 is a diversified holding group with multiple businesses across different industries such as Financial Investments, Oil &amp; Gas, Real Estate, Trading, Retail, Transportation, Logistics, Hospitality, Education etc.
 
 
 
 
 
 
 Websites :-
 
 
 
 https://www.metromed.me/
 
 
 https://www.mazruiinternational.ae/ (Main Holding Group)
 
 
 
 
 
 
 Job Title :-
 
 Receptionist cum Office Administrator
 
 (Part-Time)
 
 
 
 
 
 
 
 Job Purpose :-
 
 Responsible for administrative tasks for the business unit. Also to manage reception in the absence of Receptionist.
 
 
 
 
 
 
 Key role and responsibilities :-
 
 
 <ul>
 <li>
 Receive visitors to the Trading Sector BU office
 </li>
 <li>
 Receive incoming calls to the Trading Sector BU
 </li>
 <li>
 Place external calls from the Trading Sector.
 </li>
 <li>
 File copies of general fax messages received and document transfer forms.
 </li>
 <li>
 Assist in scanning and filing various documents.
 </li>
 <li>
 Assist all staff with general filing needs.
 </li>
 <li>
 Other coordination/correspondence as required by the Executives.
 </li>
 <li>
 Type general-level correspondence on behalf of Trading Sector staff members.
 </li>
 <li>
 Type and dispatch general correspondence or covering letters that require no record being kept.
 </li>
 <li>
 Type correspondence related to office managers' responsibilities.
 </li>
 <li>
 Keep control of newspapers, journals, magazines.
 </li>
 <li>
 Check daily if subscriptions are received.
 </li>
 <li>
 Control distribution of subscriptions.
 </li>
 <li>
 Miscellaneous Office activities.
 </li>
 <li>
 Make photocopies.
 </li>
 <li>
 Arrange to have keys cut as required.
 </li>
 <li>
 Convey to the Cleaner any instructions.
 </li>
 <li>
 Other office activities at the discretion of the Line Manager.
 </li>
 </ul>
 
 
 
 
 
 Experience :-
 
 1&ndash;2 years of experience in office administration or support role preferred but freshers can also be considered
 
 
 
 
 
 
 Education :-
 
 High School or Diploma or Bachelor
 
</div>

(Part-Time) Receptionist cum Office Administrator (UAE National) (Emiratisation)

Explore 704+ Office administrator in United Arab Emirates this July. Find roles across top companies and apply now to boost your career.

704 office administrator jobs In United Arab Emirates

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Office Administrator

OFFICE ADMINISTRATOR/ SECRETARY

Office Administrator cum Accountant (Philippine National)

(Part-Time) Receptionist cum Office Administrator (UAE National) (Emiratisation)