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office administrator

Gensler

<div></div><div><div>Your Role</div><div></div><div>
We are looking to hire an experienced Receptionist Office Administrator for our growing Abu Dhabi office. As the face of the office, you will be the first point of contact for our clients, consultants and colleagues. You will embody the Gensler culture and spirit of welcome, friendship and collaboration.</div><div></div><div>
What You Will Do</div><div></div><div>
Front Desk &amp; Visitor Management</div><ul><li>
Front Desk Management: Serve as the first point of contact for visitors, clients, and consultants, ensuring a welcoming and professional environment in the reception area.</li><li>
Visitor Coordination: Greet visitors and notify appropriate team members upon their arrival.</li><li>
Call Handling: Answer and direct incoming calls, manage internal communications, and assist with inquiries from clients, project teams, and external consultants.</li></ul><div></div><div>
Office &amp; Facility Management</div><ul><li>
Office Presentation: Maintain the cleanliness and organization of the reception and common areas, ensuring a tidy and professional atmosphere.</li><li>
Mail &amp; Courier Services: Handle all incoming and outgoing mail, including packages and couriers (e.g., FedEx), and distribute them to the appropriate parties.</li><li>
Supply Management: Monitor and order office supplies (stationery, groceries, etc.), ensuring the office is stocked with essential items. Process miscellaneous payments, ensuring all transactions adhere to established protocols.</li><li>
Office Equipment Management: Ensure office equipment (e.g., mice, chargers, batteries) is available and in working order.</li><li>
Work Permit Applications: Assist in applying for work permits, ensuring all necessary documentation is completed and submitted in accordance with legal requirements.</li></ul><div></div><div>
Travel and Administrative Support</div><ul><li>
Assist with day-to-day operations for the Dubai and Abu Dhabi offices.</li><li>
Provide administrative assistance to principals, including managing expense reports, timesheets, scheduling internal and external meetings, and handling miscellaneous administrative tasks.</li><li>
Handle all aspects of travel management.</li><li>
Manage visa applications and ensure all records are kept up-to-date.</li><li>
Coordinate the printing of business cards.</li><li>
Stamp documents as required.</li><li>
Address miscellaneous tasks as assigned by the office manager.</li></ul><div></div><div>
Meeting &amp; Event Support</div><ul><li>
Meeting Room Coordination: Schedule and manage conference room bookings, ensuring rooms are prepared for meetings, including AV setup and arranging refreshments.</li><li>
Catering: Arrange catering for meetings and events as needed.</li></ul><div></div><div>
Onboarding Support</div><ul><li>
Preparing Welcome Kits: Prepare welcome kits for new joiners, ensuring all necessary materials and onboarding information are provided.</li></ul><div></div><div>
General Administrative Support</div><ul><li>
General Administrative and Office Support: Provide ad hoc administrative support to various departments, including photocopying, scanning, document preparation, filing, and scheduling as required.</li></ul><div></div><div>
Backup Coverage</div><ul><li>
Provide backup for the Dubai Office Administrator when absent due to (sick)leave.</li></ul><div></div><div>
Your Qualifications</div><ul><li>
3+ years of relevant work experience</li><li>
Presentable and professional appearance, with the ability to represent the firm positively.</li><li>
Previous experience as a receptionist or in a front office role, ideally in an architectural, design, or professional services firm.</li><li>
Excellent verbal and written communication skills in English and, preferably Arabic as well.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (printers, scanners, etc.).</li><li>
Strong organizational skills with the ability to multitask in a fast-paced environment.</li><li>
Demonstrates a proactive attitude, anticipating needs and taking initiative to address tasks efficiently.</li><li>
Maintains a professional attitude and exercises discretion in handling confidential information.</li><li>
Customer-focused mindset with a friendly, approachable attitude.</li><li>
Capable of collaborating effectively within a team.</li></ul><div></div><div>
Life at Gensler</div><div></div><div>
As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to &quot;Well-being Week,&quot; our offices reflect our people's diverse interests.</div><div></div><div>
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.</div><div></div><div>
As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.</div></div><div></div>

Office Administrator

SARTECH CARPENTRY AND DECOR (S.P.S - L.L.C)

<p>We are seeking a reliable and organized <b>Office Administrator</b> to support daily office operations and ensure the workplace runs efficiently. The ideal candidate is detail-oriented, professional, and capable of handling multiple administrative tasks while providing excellent internal and external support.</p><p>Key Responsibilities</p><ul><li>Manage day-to-day office operations and administrative tasks</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Maintain filing systems (physical and digital) and ensure accurate record-keeping</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare reports, documents, and presentations as needed</li><li>Order office supplies and manage inventory</li><li>Assist with basic bookkeeping tasks such as invoicing, expense tracking, or data entry</li><li>Coordinate with vendors, service providers, and internal departments</li><li>Support HR-related tasks such as onboarding, documentation, and employee records (if applicable)</li><li>Ensure office policies and procedures are followed</li></ul><p>Job Type: Full-time</p><p>Pay: AED1,500.00 - AED2,000.00 per month</p><p>Work Location: In person</p>

Centrogreen General Trading LLC

<p><b>Key Responsibilities</b></p><p><b>Administrative &amp; Office Support</b></p><ul><li>Manage daily office operations and ensure a well-organized work environment</li><li>Handle incoming calls, emails, and correspondence professionally</li><li>Schedule meetings, appointments, and manage calendars</li><li>Prepare, file, and maintain documents, reports, and records</li><li>Draft letters, emails, memos, and other business documents</li></ul><p><b>Coordination &amp; Communication</b></p><ul><li>Act as a point of contact between management, staff, clients, and suppliers</li><li>Coordinate office supplies, stationery, and vendor requests</li><li>Assist with travel arrangements and meeting logistics</li><li>Support internal communication and follow up on action items</li></ul><p><b>Records &amp; Data Management</b></p><ul><li>Maintain physical and digital filing systems</li><li>Enter and update data accurately in spreadsheets and systems</li><li>Ensure confidentiality of company and employee information</li></ul><p><b>General Support</b></p><ul><li>Assist HR and finance teams with basic administrative tasks (attendance, invoices, petty cash, etc.)</li><li>Support management with ad-hoc administrative duties</li><li>Ensure compliance with company policies and procedures</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Proven experience as an Office Administrator or Secretary (1&ndash;3 years preferred)</li><li>Strong organizational and time-management skills</li><li>Excellent verbal and written communication skills</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to multitask and work independently</li><li>Professional appearance and attitude</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Next Level Limousine

<p>.</p><p><b>DO NOT APPLY if you do NOT have a minimum of 2 years experience in the same field in UAE.</b></p><p><b>.</b></p><p>We are a limousine company based in Abu Dhabi, looking for a <b>Operations Assistant </b> to join our team.</p><p><b>Position:</b> Operations &amp; Admin Assistant</p><p><b>Location:</b> Abu Dhabi<br/><b>Industry:</b> Limousine / Transportation Services<br/><b>Employment Type:</b> Full-time<br/><b>Working Hours:</b> 12:00 PM &ndash; 9:00 PM</p><p><b>Key Responsibilities:</b></p><ul><li>Manage daily customer communication via <b>CRM system, WhatsApp, email, and phone</b></li><li>Assist in preparing and submitting <b>government/commercial tenders</b></li><li>Support basic administrative tasks and company documentation</li><li>Track daily <b>Uber, Yango &amp; direct booking earnings</b></li><li>Monitor drivers via <b>GPS</b> and report any violations</li><li>Update <b>daily trips, C2C trips, and operational records</b></li><li>Track <b>vehicle mileage</b> and arrange servicing at approved workshops</li><li>Update <b>Zoho records</b> and organize invoices/payments in Google Drive</li><li>Follow up with <b>workshops, drivers, and candidates</b></li><li>Ensure <b>cash collection and bank deposits</b> are completed on time</li><li>Handle calls &amp; WhatsApp messages professionally</li><li>Execute all tasks assigned by management accurately and on time</li></ul><p><b>Requirements:</b></p><ul><li>Must be based in <b>Abu Dhabi</b></li><li>Proficient in <b>CRM systems, WhatsApp Business, MS Office</b> (especially Excel)</li><li>Experience in <b>customer service or transport/logistics sector</b> is preferred</li><li>Strong communication skills in <b>English</b>.</li><li>Ability to work independently and handle multiple tasks</li><li>Social media management experience is an advantage</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 per month</p>

Confidential

<div>
 <p>
  Job Title: General Services Officer
 </p>
 <p>
  <strong>
   Industry:
  </strong>
  Oil &amp; Gas
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Abu Dhabi
 </p>
 <p>
  <strong>
   Department:
  </strong>
  Administration / Facilities / Support Services
 </p>
 <p>
  Job Summary
 </p>
 <p>
  The General Services Officer is responsible for managing and coordinating all general administrative and support services to ensure smooth day-to-day operations at site and office locations. This role supports facilities management, logistics, accommodation, transportation, and compliance with company and client requirements in the Oil &amp; Gas sector.
 </p>
 <p>
  Key Responsibilities
 </p>
 <p>
  <strong>
   Administration &amp; Facilities
  </strong>
 </p>
 <ul>
  <li>
   Manage office and site facilities, including maintenance, housekeeping, and utilities.
  </li>
  <li>
   Coordinate accommodation arrangements for staff (camps, hotels, apartments).
  </li>
  <li>
   Ensure offices and camps comply with HSE and company standards.
  </li>
 </ul>
 <p>
  <strong>
   Logistics &amp; Transportation
  </strong>
 </p>
 <ul>
  <li>
   Arrange transportation for employees (buses, light vehicles, drivers).
  </li>
  <li>
   Monitor vehicle usage, maintenance schedules, and fuel consumption.
  </li>
  <li>
   Coordinate movement of manpower, materials, and equipment.
  </li>
 </ul>
 <p>
  <strong>
   Vendor &amp; Contract Management
  </strong>
 </p>
 <ul>
  <li>
   Liaise with suppliers and service providers (accommodation, transport, catering, cleaning).
  </li>
  <li>
   Monitor service quality and resolve issues with vendors.
  </li>
  <li>
   Support contract administration and cost control for general services.
  </li>
 </ul>
 <p>
  <strong>
   Employee Support
  </strong>
 </p>
 <ul>
  <li>
   Assist employees with general service-related requests.
  </li>
  <li>
   Coordinate ID cards, access passes, and camp/site access.
  </li>
  <li>
   Support onboarding and mobilization activities.
  </li>
 </ul>
 <p>
  <strong>
   Compliance &amp; Reporting
  </strong>
 </p>
 <ul>
  <li>
   Ensure compliance with company policies, client requirements, and local regulations.
  </li>
  <li>
   Maintain records related to accommodation, transport, and assets.
  </li>
  <li>
   Prepare reports on general services costs, utilization, and performance.
  </li>
 </ul>
 <p>
  <strong>
   HSE &amp; Site Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with HSE teams to ensure safe working and living conditions.
  </li>
  <li>
   Support audits and inspections related to facilities and camps.
  </li>
  <li>
   Ensure emergency preparedness at camps and offices.
  </li>
 </ul>
 <p>
  Requirements
 </p>
 <p>
  <strong>
   Education
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or Diploma in Business Administration, Facilities Management, or a related field.
  </li>
 </ul>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <ul>
  <li>
   3&ndash;5 years of experience in a similar role within the Oil &amp; Gas or construction industry.
  </li>
  <li>
   Experience in site-based operations and remote camps preferred.
  </li>
 </ul>
 <p>
  <strong>
   Skills &amp; Competencies
  </strong>
 </p>
 <ul>
  <li>
   Strong coordination and organizational skills.
  </li>
  <li>
   Good communication and vendor management abilities.
  </li>
  <li>
   Knowledge of UAE labor laws and site practices is an advantage.
  </li>
  <li>
   Proficient in MS Office (Excel, Word, Outlook).
  </li>
  <li>
   Ability to work under pressure and manage multiple tasks.
  </li>
 </ul>
 <p>
  Language
 </p>
 <ul>
  <li>
   English &ndash; Mandatory
  </li>
  <li>
   Arabic &ndash; Advantage
  </li>
 </ul>
 <p>
  Additional Requirements
 </p>
 <ul>
  <li>
   Valid UAE driving license preferred.
  </li>
  <li>
   Willingness to work on site and flexible hours as required.
  </li>
 </ul>
 <p>
 </p>
</div>


Emako Import and Export

<p>We are looking for a reliable and organized <b>female Office Administrator / Accountant / Receptionist</b> for our Sharjah branch to manage front-desk operations, basic accounting tasks, and daily administrative work at our diesel service center in Sharjah. The ideal candidate will be the first point of contact for customers and will support smooth office and workshop operations.</p><p><b>Key Responsibilities</b></p><p><b>Reception &amp; Customer Handling:</b></p><ul><li>Greet customers professionally and handle walk-in and phone inquiries</li><li>Answer and direct phone calls, WhatsApp messages, and emails</li><li>Coordinate customer visits, job cards, and service schedules</li><li>Maintain a professional and welcoming front-desk environment</li></ul><p><b>Accounting &amp; Financial Tasks:</b></p><ul><li>Prepare and issue invoices and receipts</li><li>Record daily sales, expenses, and petty cash</li><li>Follow up on customer payments and outstanding balances</li><li>Maintain organized financial records and documentation</li></ul><p><b>Administrative Duties:</b></p><ul><li>Maintain office files, contracts, and customer records</li><li>Prepare quotations, purchase requests, and delivery notes</li><li>Support workshop staff with documentation and reporting</li><li>Monitor office supplies and coordinate with vendors</li><li>Assist management with reports and daily operational tasks</li></ul><p><b>Requirements</b></p><ul><li>Female candidate (as per company requirement)</li><li>Minimum <b>1&ndash;3 years experience</b> in administration, accounting, or receptionist role</li><li>Basic knowledge of <b>accounting principles and invoicing</b></li><li>Proficiency in <b>MS Office (Excel, Word)</b></li><li>Good communication skills in <b>Arabic</b> and English</li><li>Ability to multitask and work under pressure</li><li>Organized, honest, and detail-oriented</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Previous experience in <b>automotive, workshop, or service center environment</b></li><li>Experience using <b>accounting or ERP software</b></li><li>Knowledge of <b>VAT procedures in the UAE</b></li></ul><p><b>What We Offer</b></p><ul><li>Competitive salary (based on experience)</li><li>Stable and long-term employment</li><li>Friendly and professional work environment</li><li>Opportunity to grow with an expanding diesel service center</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>What's your gender? </li></ul><p>Language:</p><ul><li>Arabic as your mother tongue (Required)</li></ul>

Office Administrator/Receptionist

Al Lul Transport and General contrating LLC

<p>The Office Administrator will support daily administrative and operational activities related to vehicle tracking services majorly. The role requires coordination with various department, and internal teams to ensure accurate system records, timely reporting, and efficient office / vehicle management and operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and update vehicle tracking system records, including vehicle, and device details</li><li>Coordinate installation, maintenance, and service schedules</li><li>Monitor basic tracking reports and escalate system or device issues when required</li><li>Prepare daily, weekly, and monthly operational reports</li><li>Handle tracking services and provide support</li><li>Maintain documentation, contracts, invoices, and service records</li><li>Perform general office administrative duties (filing, emails, data entry)</li><li>Liaise with Teams, operations, and technical teams to ensure smooth workflow</li></ul><p><b>Requirements:</b></p><ul><li>Male candidate</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li><li>1&ndash;3 years of experience in office administration (vehicle tracking or logistics experience preferred)</li><li>Basic understanding of GPS/vehicle tracking systems is an advantage</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Strong organizational and communication skills</li><li>Ability to multitask and work under minimal supervision</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Language:</p><ul><li>Arabic (Preferred)</li></ul>

Office Administrator – Vehicle Tracking

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2235 office administrator jobs IN United Arab Emirates

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Office Administrator/Receptionist

Office Administrator – Vehicle Tracking