executive assistant Jobs in United Arab Emirates

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office boy / office assistant Jobs in United Arab Emirates

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office assistant Jobs in United Arab Emirates

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office assistant / office boy Jobs in United Arab Emirates

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office administrator

AMC MOTORS TRADING LLC

<p><b>Job Title: Office Administrator (RTA &amp; Insurance Coordinator)</b></p><p><b>Location:</b> UAE<br/><b>Industry:</b> Automobile / Auto Repair / Trading</p><p><b>Job Summary:</b></p><p>We are looking for a responsible and experienced Office Administrator who can independently handle RTA-related transactions and vehicle insurance processes while managing daily office administrative tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle all <b>RTA transactions</b> (vehicle registration, renewal, transfer, fines, inspections, plate issues, etc.).</li><li>Process and coordinate <b>vehicle insurance</b> (new policies, renewals, claims follow-up).</li><li>Liaise with insurance companies and customers regarding documentation and approvals.</li><li>Prepare and maintain proper records of vehicles, insurance, and RTA documents.</li><li>Manage office documentation and filing system.</li><li>Coordinate with PRO for any government-related work if required.</li><li>Prepare reports and update management regularly.</li><li>Assist in HR and basic accounting support if needed.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 2 years of UAE experience in RTA and insurance handling.</li><li>Good knowledge of UAE traffic rules and RTA procedures.</li><li>Experience in automobile workshop/trading company preferred.</li><li>Good communication skills (English &amp; Hindi; Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word).</li><li>Ability to handle multiple tasks independently.</li></ul><p><b>Preferred Skills:</b></p><ul><li>Experience with insurance claim processing.</li><li>Knowledge of Tasjeel / Shamil systems.</li><li>Strong coordination and follow-up skills.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p>

Office Administrator

Iron Gate LLC

<p>We are looking for an experienced <b>Office Administrator</b> to join our real estate team in Dubai. The ideal candidate should have <b>at least 2 years of experience in the UAE real estate sector</b> and be familiar with government portals and documentation related to property sales and leasing.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle <b>DLD (Dubai Land Department) transactions and registrations</b></li><li>Manage <b>Oqoodi registrations and updates</b></li><li>Process <b>RERA-related documentation and compliance</b></li><li>Handle <b>Ejari registration, renewal, and cancellation</b></li><li>Coordinate <b>Escrow account documentation and follow-ups</b></li><li>Manage <b>Trakheesi permit applications and renewals</b></li><li>Prepare and process <b>SPA (Sale and Purchase Agreement) registrations in DLD</b></li><li>Assist with <b>property leasing documentation and tenant file management</b></li><li>Coordinate with <b>brokers, clients, and government authorities</b></li><li>Maintain and update <b>property files, contracts, and company records</b></li><li>Assist in <b>preparing forms, letters, and real estate documentation</b></li><li>Ensure <b>proper record keeping for sales and leasing transactions</b></li><li>Support the team with <b>administrative and office coordination tasks</b></li></ul><p><b>Requirements:</b></p><ul><li>Minimum <b>2 years of UAE real estate administrative experience</b></li><li>Strong knowledge of <b>DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</b></li><li>Experience in <b>SPA registrations and leasing processes</b></li><li>Good organizational and communication skills</li><li>Proficiency in <b>Microsoft Office (Word, Excel, Outlook)</b></li><li>Ability to handle multiple tasks and meet deadlines</li></ul><p><b>Preferred:</b></p><ul><li>Experience working with a <b>real estate developer or brokerage in Dubai</b></li><li>Familiarity with <b>Dubai property regulations and documentation procedures</b></li></ul><p>Job Type: Full-time</p><p>Pay: From AED4,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul>

Oceano Apex LLC

<p>Job Title: Office Administrator Specialist</p><p>Location: Ontario Towers in Business Bay, Dubai, U.A.E.</p><p>Reports To: Director</p><p>Job Type: Full-Time</p><p>About the Company:</p><p>Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.</p><p>Job Summary:</p><p>We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.</p><p>Key Responsibilities:</p><p>1. Office &amp; Administrative Support</p><p>Manage daily office activities to ensure operational efficiency.</p><p>Oversee office supplies, vendor coordination, logistics, and facility upkeep.</p><p>Maintain structured filing systems &ndash; both physical and digital.</p><p>Monitor and track deadlines, office tasks, projects, and follow-ups.</p><p>2. Director Support</p><p>Manage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.</p><p>Prepare meeting agendas, take minutes, and track action items.</p><p>Arrange professional travel, including flights, hotels, and itineraries.</p><p>Draft, edit, and manage internal documents, memos, presentations, and reports.</p><p>Filter and prioritize emails, calls, and messages for the Director.</p><p>Ensure timely completion of tasks, projects, and reminders.</p><p>3. Communication &amp; Liaison</p><p>Serve as a key point of contact between the Director and internal/external stakeholders.</p><p>Manage confidential communication with utmost discretion.</p><p>Represent the Director professionally in communications and interactions.</p><p>Assist with occasional personal errands and confidential non-work requests.</p><p>Qualifications:</p><p>Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.</p><p>Strong command of English (written and verbal); Arabic is an advantage.</p><p>Proficient in Microsoft Office Suite and digital office tools.</p><p>Excellent organizational and time management skills.</p><p>Ability to handle sensitive and confidential information professionally.</p><p>Experience in a startup environment or financial services industry preferred.</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Office Administrator Specialist

BASIS FINANCIAL SERVICES, INC.

<p><b>Key Responsibilities</b></p><p><b>Accounts Support &amp; Receivables</b></p><ul><li>Prepare, issue, and dispatch customer invoices.</li><li>Follow up on outstanding receivables and maintain invoicing trackers.</li><li>Coordinate with finance or external accountants as needed.</li></ul><p><b>Administration &amp; Office Management</b></p><ul><li>Oversee daily office administration.</li><li>Manage office supplies.</li><li>Maintain organized company records, contracts, and statutory documentation.</li><li>Coordinate administrative requirements with management.</li></ul><p><b>HR Administration</b></p><ul><li>Maintain employee files and HR documentation.</li><li>Provide payroll inputs to management or external consultants.</li><li>Handle employee visa applications, renewals, and cancellations via relevant portals.</li></ul><p><b>Company Renewals, &amp; Portal Management</b></p><ul><li>Manage company renewals and compliance submissions (trade license, establishment, and statutory requirements).</li><li>Liaise with free zone authorities and service providers.</li><li>Ensure timely compliance with regulatory deadlines (excluding MOHRE and GDRFA).</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>3&ndash;5 years of UAE experience in an Admin / Office Executive role.</li><li>Experience with company portals, visa processing, and renewals preferred.</li><li>Basic knowledge of invoicing, receivables.</li><li>DMCC and free zone administration experience is an advantage.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Ability to work independently with strong organizational and follow-up skills.</li><li>Understanding of UAE administrative and compliance processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Clear English communication skills (Arabic is a plus).</li><li>Detail-oriented with a strong deadline focus.</li></ul><p>The job is located in <b>Dubai, UAE</b>, and we are looking for someone who is either currently living in Dubai or willing to relocate there.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Atomica Precision Electronics Instruments Trading

<ul><li>Manage and respond to incoming emails, calls, and correspondence professionally.</li><li>Maintain filing systems (physical and digital) for easy document retrieval.</li><li>Coordinate shipping &amp; logistics for office equipment, instruments, and documents.</li><li>Follow up with clients and suppliers on pending documents, deliveries, and payments.</li><li>Prepare letters, memos, reports, and other routine communications.</li><li>Handle visa, hotel, and flight bookings for staff and guests.</li><li>Support the preparation and submission of invoices and required documentation to clients or platforms (e.g., ADNOC, ENEC, FANR).</li><li>Ensure the office is well-maintained and stocked with supplies.</li><li>Liaise with PRO for government documentation and visa processing.</li><li>Update and track key records such as PO logs, delivery notes, shipment tracking, etc.</li><li>Support the Business Development and Technical teams with basic coordination tasks.</li></ul><p>if you are fit for this position please send your email to sales@atomica.ae</p><ul><li>Ensure confidentiality and security of company documents and information.</li></ul><p>نوع الوظيفة: دوام كامل</p><p>الراتب المدفوع: AED١٫٠٠&nbsp;لكل شهر</p>

Powerknot Middle East LLC

<p><b>*FEMALE OFFICE ADMINISTRATOR/EXECUTIVE (APPLY WITH LATEST PICTURE ONLY -IMMEDIATE JOINING)</b></p><p>* <b>KNOWLEDGE OF ACCOUNTS/BOOK KEEPING WOULD BE ADDED ADVANTAGE</b></p><p>*Excellent English communication skills both verbal and written</p><p>*Excellent skills with computers (knowledgeable in MS Word, Excel, Powerpoint, Outlook and Photoshop)</p><p>*Smart/Presentable</p><p>*Organized and keen attention to details</p><p>*Can multitask</p><p>*Can establish good working relationship with clients</p><p>*Resourceful</p><p>*Can work independently and with less supervision</p><p>*<b>Knowledge in Accounting is added advantage</b></p><p>*Can start immediately</p><p>Responsibilities include:</p><p>*Managing the office operations such as attending to phone calls, document filing, invoicing, quotes, organising meetings</p><p>*Managing the company's social media accounts such as LinkedIn and Facebook for Marketing</p><p>*Support the team in providing documents needed</p><p>*Primary source of contact for customers as well as teammates.</p><p>Ready to travel Across</p><p>Expected Start Date: IMMEDIATELY</p><p>Job Types: Full-time, Permanent</p><p>Salary: AED3,000.00 - AED4,500.00 per month</p><p>Ability to commute/relocate:</p><p>Job Type: Full-time</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,500.00 per month</p><p>Work Location: In person</p>

FEMALE OFFICE ADMINISTRATOR/COORDINATOR

Aedas

<div><div><div><div><div><b>Responsibilities</b><br>
</div><ul><li>Provide administrative support to Management and ensure smooth day-to-day office operations</li><li>Manage calendars, meetings, and appointments for executives</li><li>Coordinate meetings, internal events, and office activities</li><li>Handle general employee inquiries regarding company policies and procedures</li><li>Organize staff orientations, training sessions, workshops and activities</li><li>Provide assistance when conducting staff performance evaluations</li><li>Maintain and update office records, files, and documentation</li><li>Monitor attendance records and support related administrative processes</li><li>Handle daily employee requests, including coordination of visa and government-related processes</li><li>Liaise directly with relevant government entities, service providers, and free zone authorities as required</li><li>Assist in preparing reports, analysis, and documentation for management and audits</li><li>Coordinate with internal departments to ensure efficient operations</li><li>Perform other administrative and ad hoc duties as assigned</li></ul><div>
</div>
</div></div><div><h5 class="jobSectionHeader"><b>Requirements:</b></h5>
<div><ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 3 years of administrative experience in the UAE, preferably within a multinational company</li><li>Familiarity with UAE labor practices and administrative procedures</li><li>Hands-on experience handling visa processes, including Mainland and Free Zone regulations</li><li>Knowledge of KSA labor law, HR practices, and visa/PRO processes is an advantage</li><li>Strong command of written and spoken English (Arabic is a plus)</li><li>Proficient in MS Office applications</li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to work under pressure and meet deadlines</li></ul><div>
</div><div>
Aedas provides opportunities for long term career development with an expanding international practice. We offer attractive compensation and benefit package. Interested parties please send detailed CV, current and expected salary, and availability by clicking Apply now.</div><div>
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Aedas is an Equal Opportunity Employer</div><div>
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HR / Office Administrator

Explore 1611+ Office administrator in United Arab Emirates this May. Find roles across top companies and apply now to boost your career.

1611 office administrator jobs In United Arab Emirates

Office Administrator

Office Administrator

Office Administrator Specialist

Office Administrator

Office Administrator

FEMALE OFFICE ADMINISTRATOR/COORDINATOR

HR / Office Administrator