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administrative assistant

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

Administrative Assistant

Shaerp Next

<div>
 
 📍 Location: Dubai, UAE, Silicon Oasis
 
 
 💰 Salary: AED 6,000 &ndash; 7,000 per month
 
 
 🕒 Employment Type: Full-time
 
 
 
 
 
 About the Role
 
 
 Our client is seeking a detail-oriented
 
 Admin Assistant
 
 to support day-to-day administrative and operational tasks within the organization. The role involves coordinating documentation, managing tenant records, and supporting various government-related processes related to property management and utilities.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Prepare
 
 DEWA bills and invoices
 
 for payment in coordination with the Accounts team.
 </li>
 <li>
 Process
 
 DEWA activation applications
 
 for tenants.
 </li>
 <li>
 Create and maintain
 
 tenant records
 
 , issue contracts, and update CRM/ERP systems.
 </li>
 <li>
 Scan and upload documentation to ERP systems for proper recordkeeping.
 </li>
 <li>
 Manage
 
 Ejari certificates
 
 and
 
 Business Operating Permit (BOP)
 
 applications for new and renewing offices.
 </li>
 <li>
 Maintain and manage
 
 service charge invoices
 
 for all buildings.
 </li>
 <li>
 Generate
 
 fuel bills
 
 for the company and subsidiary entities and coordinate payments.
 </li>
 <li>
 Manage
 
 RTA and SALIK accounts
 
 , including weekly top-ups.
 </li>
 <li>
 Process
 
 insurance cheques, receipts, and premium payment certificates
 
 .
 </li>
 <li>
 Add new buildings to
 
 ERP and Ejari systems
 
 .
 </li>
 <li>
 Prepare
 
 Noqodi statements
 
 for payment processing.
 </li>
 <li>
 Coordinate with building security to deliver contracts for tenant handover.
 </li>
 </ul>
 <li>
 </li>
 
 Requirements
 
 <ul>
 <li>
 Familiarity with
 
 DEWA, Ejari, BOP, and RTA processes
 
 in the UAE.
 </li>
 <li>
 Previous
 
 administrative experience in real estate or property management
 
 is preferred.
 </li>
 <li>
 Proficiency in
 
 MS Office (Excel, Word, Outlook)
 
 and ERP systems.
 </li>
 <li>
 Strong
 
 organizational and communication skills
 
 .
 </li>
 <li>
 High attention to detail and accuracy in documentation and data entry.
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines.
 </li>
 </ul>
 
 
</div>

PRIORITIZE GENERAL TRADING LLC

WE ARE HIRING &ndash; ADMIN ASSISTANTWe are looking for an Admin Assistant to join our team.Male or Female Good communication and organization skills Can handle office admin tasks and coordination Interview will be held at our main office in Dubai Selected candidate will be based in Ras Al KhaimahFor inquiries and application, please contact: 058 679 0402Join our growing team!Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Confidential Jobs

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 
 
 
 
 
 
 Operations Support
 
 
 
 Serve as &lsquo;coordinator,&rsquo; improving internal functions, processes, knowledge management, department awareness, etc.
 
 
 Liaise with the all the departments and other functions within the entity so the department is fully informed of needs, requirements, company policy &amp; procedures while boosting team morale.
 
 
 Keep track of CSO expenses and department roster whilst ensuring operations are within company policy and procedures.
 
 
 Maintain Corporate Credit Card tracker and organization of use.
 
 
 Support in arranging department meetings, external meetings, and working groups called by the CEO.
 
 
 Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings for CSO and stakeholder Leadership.
 
 
 Offering on hand assistance at flagship events.
 
 
 
 Administrative Support
 
 
 
 Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required.
 
 
 Organize the CSO&rsquo;s schedule of meetings and visits, business travel, ensuring that the diary is kept current.
 
 
 Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.
 
 
 Prepare and update office spreadsheets and presentations in line with requirements.
 
 
 
 
 
 
 Qualifications
 
 
 
 University Degree in a relevant discipline
 
 
 
 
 
 
 Experience
 
 
 
 Related experience in managing a similar position.
 
 
 Experience working in a multi-cultural environment.
 
 
 
 
 
 
 Knowledge and Skills
 
 
 
 Good organizing and coordination skills
 
 
 Good people skills
 
 
 Good interpersonal skills
 
 
 Ability to handle administrative tasks and requests
 
</div>

Comedia ADV

Location: Dubai, UAE, Al mamzar Employment Type: Full-TimeAbout the Role:We are looking for a well-organized and proactive Secretary / Administrative Assistant to support daily office operations. The ideal candidate should have strong communication skills, attention to detail, and the ability to manage schedules and coordinate effectively with clients.Key Responsibilities:<ul><li>Organize and maintain office operations and workspace coordination</li><li>Manage schedules, appointments, and meeting calendars</li><li>Remind management of important meetings and deadlines</li><li>Follow up with clients regarding appointments and ongoing tasks</li><li>Handle calls, messages, and client inquiries in a professional manner</li><li>Assist in daily administrative and office tasks</li><li>Maintain organized filing and documentation systems</li></ul>Requirements:<ul><li>Strong organizational and time management skills</li><li>Excellent communication skills and professional التعامل مع العملاء</li><li>Ability to follow up and manage multiple tasks</li><li>Willingness to learn and develop administrative skills</li><li>Basic knowledge of Microsoft Office</li><li>Previous experience is a plus</li><li>Fluent in Arabic (English is an advantage)</li></ul>Salary &amp; Benefits:<ul><li>Salary starting from AED 2,000</li><li>Final salary will be determined based on experience and interview</li><li>Opportunity for growth within the company</li><li>Professional work environment</li></ul>نوع الوظيفة: دوام كامل, فترة تدريبية, لحديثي التخرج مدة العقد: 2 شهورالراتب المدفوع: AED٢٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Secretary/Administrative Assistant

Hire Rightt - Executive Search & HR Advisory

<div>
 
 
 Job Title:
 
 Administrative Assistant
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 Industry:
 
 Events
 
 
 
 
 
 Job Description:
 
 
 A leading organization based in Dubai is looking for a proactive and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate should be organized, efficient, and capable of handling multiple administrative tasks in a fast-paced professional environment.
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage day-to-day administrative and clerical tasks.
 </li>
 <li>
 Handle email correspondence, scheduling, and calendar management.
 </li>
 <li>
 Maintain organized records, documents, and filing systems.
 </li>
 <li>
 Coordinate meetings, prepare reports, and assist with presentations.
 </li>
 <li>
 Support internal teams with documentation and operational requirements.
 </li>
 <li>
 Handle office supplies, vendor coordination, and basic office management tasks.
 </li>
 <li>
 Assist with travel arrangements and meeting logistics when required.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any field/ High school degree.
 </li>
 <li>
 1-3 years of experience in an administrative or office support role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Professional attitude with strong attention to detail.
 </li>
 </ul>
</div>

Administrative Assistant - Emarati Talent

TAQAR CONSULTING CO LLC

<div>
 <ul>
 <li>
 Taiwanese applicants preferred
 </li>
 <li>
 Fluent in both English and Mandarin (Arabic proficiency is a plus)
 </li>
 <li>
 Prior experience in Dubai is a plus
 </li>
 <li>
 Proficient in Microsoft Office suite (Excel/Word/PPT)
 </li>
 <li>
 Presentable appearance, excellent business etiquette and interpersonal skills
 </li>
 <li>
 Attentive to detail, proactive in career growth
 </li>
 <li>
 Patient, enthusiastic, helpful, and a strong team player
 
 
 </li>
 </ul>
 
 Job Description
 
 
 
 <ul>
 <li>
 Schedule Management: Assist senior management in arranging meetings, managing calendars, and arranging domestic and international travel and transportation.
 </li>
 <li>
 Communication Bridge: Serve as a liaison between senior management and internal/external stakeholders, filtering phone calls and emails to ensure accurate information delivery.
 </li>
 <li>
 Document Processing: Compile data reports and establish efficient file management.
 </li>
 <li>
 Project Follow-up: Track project progress across departments and assist in executing assigned tasks.
 </li>
 <li>
 General Support: Assist with overall office maintenance.
 </li>
 </ul>
</div>

Explore 667+ Administrative assistant in United Arab Emirates this April. Find roles across top companies and apply now to boost your career.

667 administrative assistant jobs In United Arab Emirates

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Secretary/Administrative Assistant

Administrative Assistant - Emarati Talent

Administrative Assistant