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administrative assistant

iACCEL GBI

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.&nbsp;
 
 
 &nbsp;
 
 
 
 
 Administrative Assistant Job Responsibilities:
 
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provides administrative support to ensure efficient operation to the Office Manager.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answers phone calls, schedules meetings.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Exhibits polite and professional communication via phone, e-mail, and mail.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supports the team by performing tasks related to organization and strong communication.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provides information by answering questions and requests.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Contributes to team effort by accomplishing related results as needed.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Immigration coordination services
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Visa process
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Document Control
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Insurance Process
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Tally Data Entry
 
 
 
 
 &nbsp;
 
 
 
 
 
 Administrative Assistant Skills and Qualifications:
 
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Reporting Skills
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Administrative Writing Skills
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Microsoft Office Skills
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Managing Processes
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organization
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supply Management
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Inventory Control
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Verbal Communication
 
 
 
 
 Education and Experience Requirements
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;High school diploma or equivalent education required.
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;1 to 3 years of administrative assistant experience
 
 
 
 
 ●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of appropriate software including Google Calendar, Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
 
 
 
 
 &nbsp;Candidates who meet&rsquo;s the above criteria will be offered the right salary + Visa&nbsp;
 
 
</div>

Administrative Assistant

ASTUDIO

<div>
 
 
 ASTUDIO
 
 is the region&rsquo;s leading luxury creative, digital, and production agency. We craft bold, high-impact campaigns for iconic brands and forward-thinking governments across the GCC.
 
 
 
 
 
 We are seeking a highly organized and proactive
 
 Administrative Assistant
 
 to support our team with day-to-day operations. The ideal candidate will be detail-oriented, resourceful, and capable of managing multiple tasks efficiently in a fast-paced environment. This role is essential to ensuring smooth office operations and providing exceptional administrative support.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Manage and organize schedules, meetings, and appointments
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations
 </li>
 <li>
 Maintain filing systems&mdash;both digital and physical
 </li>
 <li>
 Handle incoming calls, emails, and other communications
 </li>
 <li>
 Coordinate travel arrangements and expense reports
 </li>
 <li>
 Order office supplies and manage inventory
 </li>
 <li>
 Support onboarding of new employees and maintain HR documentation
 </li>
 <li>
 Assist with event planning and internal communications
 </li>
 <li>
 Liaise with vendors, clients, and internal departments
 </li>
 <li>
 Perform other administrative duties as assigned
 </li>
 </ul>
 
 
 
 
 
 What You Bring
 
 
 <ul>
 <li>
 Proven experience as an administrative assistant or office administrator
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational and time-management abilities
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 High school diploma required; associate or bachelor&rsquo;s degree preferred
 </li>
 </ul>
 
 
 
 
 
 Why ASTUDIO
 
 
 
 Work with the region&rsquo;s top luxury brands and public sector leaders
 
 
 Lead bold, integrated campaigns with elite creatives
 
 
 Fast-paced, collaborative culture with strong growth potential
 
 
 
 
 
 Ready to lead and elevate? Apply now and help shape the digital future of luxury and public sector brands.
 
</div>

WADI ALSAHAB FOR MANAGEMENT CONSULTANCIES CO.

<div>
 
 About The Opportunity
 
 
 
 A professional services firm operating in the Management Consulting sector in the United Arab Emirates is hiring an on-site Administrative Assistant to support client-facing teams and internal operations. This role is ideal for organised, proactive administrative professionals who thrive in fast-paced, client-focused environments and who can deliver high-quality office support across front-desk, calendar, and document workflows.
 
 
 
 Role: Administrative Assistant (On-site, UAE)
 
 
 
 
 Role &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Manage day-to-day office operations: reception duties, mail handling, supplies procurement, and vendor coordination to ensure a smooth workplace.
 </li>
 <li>
 Maintain executive and team calendars&mdash;schedule meetings, prepare agendas, book meeting rooms, and coordinate virtual/in-person attendance.
 </li>
 <li>
 Prepare, format, and proof client-facing documents, presentations, and reports using MS Office; ensure version control and secure filing.
 </li>
 <li>
 Coordinate domestic and international travel arrangements, itineraries, and expense submissions for consultants and visitors.
 </li>
 <li>
 Serve as the primary point of contact for internal and external stakeholders&mdash;field calls, manage enquiries, and escalate issues appropriately.
 </li>
 <li>
 Support HR and finance processes as needed (onboarding coordination, timesheet collection, invoice routing) while maintaining confidentiality and data accuracy.
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications
 
 
 
 
 Must-Have
 
 
 
 <ul>
 <li>
 High school diploma or equivalent; diploma/associate degree in business administration is a plus.
 </li>
 <li>
 1&ndash;4 years of hands-on administrative experience in professional services, consulting, corporate office, or similar environments.
 </li>
 <li>
 Strong Microsoft Office skills (Excel, Word, PowerPoint, Outlook) and comfort learning office systems (document management, booking tools).
 </li>
 <li>
 Professional verbal and written communication in English; working knowledge of Arabic preferred.
 </li>
 <li>
 Excellent organisation, time management, and the ability to prioritise multiple requests under tight deadlines.
 </li>
 <li>
 Valid legal right to work in the UAE or willingness to complete visa/employment formalities on hiring.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Previous experience supporting senior managers or consultants in a management consultancy or professional services firm.
 </li>
 <li>
 Familiarity with expense systems, basic bookkeeping, or HR onboarding processes.
 </li>
 <li>
 Customer-service orientation with proven front-desk or client liaison experience.
 
 
 </li>
 </ul>
 
 Benefits &amp; Culture Highlights
 
 
 
 <ul>
 <li>
 On-site, collaborative professional environment with exposure to client-facing consulting teams and rapid learning opportunities.
 </li>
 <li>
 Competitive UAE compensation package, health coverage, and professional development support.
 </li>
 <li>
 Structured onboarding, clear career progression paths within administrative and office management functions.
 
 
 </li>
 </ul>
 Location: On-site in the United Arab Emirates. Employer: WADI ALSAHAB FOR MANAGEMENT CONSULTANCIES CO.
 
 
 
 How To Apply
 
 
 
 If you are an organised, service-oriented administrative professional who enjoys supporting high-performing consulting teams, please submit your CV highlighting relevant administrative experience and availability for immediate on-site work in the UAE.
 
 
 Skills: management,professional services,administrative
</div>

Codeguru Dubai

Position: Administrative AssistantResponsibilities:- Task Coordination: Follow up with team members to ensure timely completion of assigned tasks and projects.- Time Management: Monitor staff attendance, ensuring they arrive and leave punctually.- Client Communication: Contact clients to gather their new requirements and effectively relay the information to the relevant staff members.- Schedule Management: Assist in managing the schedules and appointments of company executives, making necessary arrangements and reminders.- Customer Support: Handle incoming phone calls and inquiries from potential clients, providing them with accurate information and excellent service.- Social Media Engagement: Monitor and respond to client queries and messages on social media platforms, maintaining a positive and professional online presence.- Quotation Preparation: Prepare quotations and proposals for potential clients, ensuring accuracy and timely delivery.Deal Closure: Work towards closing deals by following up with clients, addressing their concerns, and providing necessary information.Requirements:<ul><li>High school diploma or equivalent; bachelor's degree is a plus.</li><li>Proven experience in an administrative or office management role.</li><li>Excellent organizational and time management skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to multitask and prioritize responsibilities effectively.</li><li>Proficiency in using office software, including Microsoft Office Suite.</li><li>Familiarity with social media platforms and customer relationship management (CRM) systems is desirable.</li><li>Exceptional customer service and interpersonal skills.</li><li>Ability to work independently and collaboratively in a team environment.</li><li>Attention to detail and strong problem-solving abilities.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Do you know how to design on Canva ?</li><li>What is your visa status?</li><li>When can you join us?</li><li>What is your nationality?</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>License/Certification:<ul><li>driving license (Preferred)</li></ul>

Wynn Al Marjan Island

<div>
 
 About Wynn Al Marjan Island
 
 
 
 On schedule to open in the United Arab Emirates in early 2027, Wynn Al Marjan Island has been created as an opulent and entertaining beachside destination for discerning guests to play and relax. Located less than 50 minutes from Dubai International Airport, this integrated resort offering 1,530 rooms and suites, 22 restaurants and lounges, a theater, nightclub, and five-star spa is currently under construction on a picturesque island that gracefully curves into the Arabian Gulf.
 
 
 
 About The Position
 
 
 
 Wynn Al Marjan Island is currently seeking Administrative Assistant to join the resort&rsquo;s Staff Accommodation team.
 
 
 
 The Primary Duties And Responsibilities Of This Role Are
 
 
 
 <ul>
 <li>
 Provide administrative and clerical support to operational departments, ensuring timely and accurate documentation, scheduling, and communication
 </li>
 <li>
 Coordinate with staff accommodation teams to manage resident records, room assignments, and move-in/move-out documentation
 </li>
 <li>
 Assist in tracking maintenance requests, facility inspections, and service schedules in collaboration with the Facilities team
 </li>
 <li>
 Support the Security department with access control documentation, visitor logs, and incident reporting
 </li>
 <li>
 Liaise with the Food &amp; Beverage team to coordinate meal schedules, feedback collection, and inventory tracking
 </li>
 <li>
 Maintain uniform issuance records and assist with inventory management and vendor coordination
 </li>
 <li>
 Help organize transportation schedules, staff rosters, and route updates in coordination with the Transportation team
 </li>
 <li>
 Prepare reports, presentations, and internal communications for operational leadership
 </li>
 <li>
 Maintain filing systems, databases, and logs to ensure accurate and up-to-date records
 </li>
 <li>
 Handle confidential information with discretion and professionalism
 </li>
 <li>
 Support the planning and execution of operational meetings, audits, and inspections
 </li>
 <li>
 Perform other administrative duties and special projects as assigned
 
 
 </li>
 </ul>
 
 About You
 
 
 
 The ideal candidate for this position will have the following experience and qualifications
 
 
 <ul>
 <li>
 Associate&rsquo;s degree in Business Administration, Hospitality, or a related field preferred
 </li>
 <li>
 2&ndash;3 years of administrative experience, ideally in a hospitality or operations-focused environment
 </li>
 <li>
 Strong organizational and multitasking skills with an operational mindset
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Excellent communication skills in English; additional languages are a plus
 </li>
 <li>
 Ability to work collaboratively with cross-functional teams in a fast-paced setting
 </li>
 <li>
 High level of accuracy, attention to detail, and discretion in handling sensitive information
 </li>
 <li>
 Flexibility to support shift-based operations, including weekends and holidays if required
 
 
 </li>
 </ul>
 
 About Wynn Al Marjan Island&rsquo;s Benefits
 
 
 
 We offer an attractive salary, paid in Dirhams (AED), the local currency of the UAE. In addition, we offer an excellent leave policy, a healthcare package and as well as life insurance, incentive programs, and other employee benefits. The result is a package that makes this role highly attractive to outstanding applicant s seeking a career with Wynn Resorts, among the most renowned and celebrated brands in the global hospitality industry.
</div>

fäm Properties Dubai

<div>
 
 Are you an organized and proactive individual with a passion for real estate? Do you have excellent communication skills and enjoy interacting with clients? We have the perfect opportunity for you!
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 As an Administrative Assistant in Top No. 1 real estate firm, you will play a pivotal role in supporting our Property Investment Manager and contributing to the success of our property listings for both sale and rent.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Proactively reach out to potential clients through cold calls and WhatsApp messages to source new property listings for both sale and rent.
 </li>
 <li>
 Provide administrative support to the Property Investment Manager, efficiently handling phone calls, emails, and calendar management.
 </li>
 <li>
 Organize and maintain client files and important documentation, ensuring accuracy and completeness.
 </li>
 <li>
 Handle CRM related tasks, such as creating and updating listings, creating Electronic form A and NOC and arrange for the property owners signature, as well as facilitating the closure of deals in our CRM system.
 </li>
 <li>
 Create Tenancy Contracts and facilitate the signing process between landlords and tenants.
 </li>
 <li>
 Meet and exceed KPI requirements on a monthly basis, showcasing your dedication to achieving success.
 </li>
 <li>
 Coordinate photoshoots and property viewings, creating a visually appealing experience for potential clients.
 </li>
 <li>
 Verify online portals and maintain accurate property information across various platforms.
 </li>
 <li>
 Assist in marketing efforts by creating eye-catching flyers and promoting properties on social media platforms.
 </li>
 <li>
 Collaborate with other real estate brokers to explore potential business opportunities.
 </li>
 <li>
 Provide weekly campaign reports to property owners, showcasing the effectiveness of our marketing strategies.
 </li>
 </ul>
 
 
 
 
 
 Key Requirements:
 
 
 
 
 
 <ul>
 <li>
 Previous experience in a similar administrative or real estate role is highly desirable.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Proficiency in CRM systems and standard office software.
 </li>
 <li>
 Exceptional organizational skills and ability to multitask effectively.
 </li>
 <li>
 Strong attention to detail and accuracy in handling documentation.
 </li>
 <li>
 Proven ability to work collaboratively with various departments and external partners.
 </li>
 <li>
 A proactive approach and self-motivated attitude.
 </li>
 </ul>
 
 
 
 
 Join Our Dynamic Team:
 
 
 
 This is a unique opportunity to be part of a fast-paced and thriving real estate firm.
 
 If you are passionate about real estate, possess excellent administrative skills, and enjoy working in a team-oriented environment, we encourage you to apply!
 
 
 
 
 
 Package for this role: up to AED 4500 + Residence Visa + Medical Insurance
 
</div>

You+Baby Studio

<div>
 
 
 You+Baby Studio
 
 is looking for an outstanding professional to join the team!
 
 
 As we grow, our behind-the-scenes operations need someone just as detail-obsessed and reliable as our photographers are creative.
 
 
 
 
 
 That&rsquo;s where
 
 you
 
 come in.
 
 
 
 
 
 We&rsquo;re looking for an
 
 Administrative Assistant
 
 &ndash; but not just someone to tick boxes. We need an independent thinker who thrives on solving problems, staying three steps ahead, and making sure things just work. Someone who takes pride in the small things, because they know that&rsquo;s what keeps everything running.
 
 
 
 
 
 You don&rsquo;t need to know everything from day one, but being proactive, thoughtful, and willing to learn will go a long way. This is a role for someone who&rsquo;s excited to
 
 grow with
 
 us, not just
 
 work for
 
 us.
 
 
 
 
 
 
 What You'll Actually Do
 
 
 <ul>
 <li>
 Uploading and organizing customer data
 </li>
 <li>
 Researching and coordinating new studio locations
 </li>
 <li>
 Ordering props, stationery, and everything else our studios need to shine
 </li>
 <li>
 Handling procurement &ndash; from sourcing vendors to managing inventory and purchase orders
 </li>
 <li>
 Drafting letters, memos, and other essential documentation
 </li>
 <li>
 Keeping everything running smoothly &ndash; quietly, efficiently, and beautifully
 </li>
 </ul>
 
 
 
 
 
 What We Expect From You
 
 
 <ul>
 <li>
 You have an extreme attention to detail &ndash; you catch the little things before they become big ones
 </li>
 <li>
 You are a fast learner &ndash; you pick things up quickly and enjoy figuring things out new tools and systems
 </li>
 <li>
 You&rsquo;re resourceful and solutions-focused &ndash; "I don&rsquo;t know" is never your final answer
 </li>
 <li>
 You are an independent operator &ndash; you know how to prioritize and get things done without constant oversight
 </li>
 <li>
 You&rsquo;re committed to finding a team you can grow with &ndash; long-term, not just for a fleeting moment
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 A competitive salary package based on experience and performance.
 </li>
 <li>
 Potential for growth within the company
 </li>
 <li>
 The opportunity to build something lasting
 </li>
 <li>
 Real responsibility and decision-making power
 </li>
 </ul>
 
 
 
 
 
 About You+Baby Studio
 
 
 <ul>
 <li>
 5+ years in business
 </li>
 <li>
 $10M+ in annual revenue.
 </li>
 <li>
 Current operations in UAE &amp; Qatar, expanding to Oman and USA
 </li>
 <li>
 A leadership team committed to supporting high-performing individuals.
 </li>
 </ul>
 
 
 
 
 
 If you&rsquo;re ready to bring your professionalism and become the one who makes sure we never miss a beat &ndash; we&rsquo;d love to meet you, apply now!
 
 
 
 
</div>

Explore 1648+ Administrative assistant in United Arab Emirates this September. Find roles across top companies and apply now to boost your career.

1648 administrative assistant jobs IN United Arab Emirates

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant