administrative assistant

Brown & Streza LLP

<div>At Brown &amp; Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team&rsquo;s experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team. 
Administrative Assistant
We are seeking an administrative assistant to assist attorneys in our Business Department who specialize in representing closely held businesses and providing transactional business, real estate, and tax services. This position may assist multiple attorneys and staff with various administrative duties, including covering for staff who are out sick, on leave, etc. 
Responsibilities and duties include:<ul><li>
Coverage for administrative assistants, file clerks, and paralegals who are out of the office.</li><li>
Billing entry and expense reports for partners/attorneys.</li><li>
Manage calendars including scheduling and confirming meetings or phone calls with clients.</li><li>
Help prepare documents for client meetings.</li><li>
Create and maintain database records.</li><li>
Scan documents and save emails to database.</li><li>
Update project lists and spreadsheets.</li><li>
Preparation of flow charts for clients to depict project details.</li><li>
Various other tasks to assist attorneys and paralegals as needed.</li></ul> 
Requirements:<ul><li>
Minimum 2-3 years administrative experience in a law firm/office environment.</li><li>
College degree is preferred.</li><li>
Verbal and written communication skills are a must.</li><li>
Proficient in MS Office Suite and Windows.</li><li>
Word processing, organizational, time management, proofreading, attention to detail, and filing skills are essential</li></ul> 
Physical Requirements:<ul><li>
Frequent standing and walking</li><li>
Sitting for up to four hours at a time</li><li>
Bending and stooping as needed</li></ul> 
Benefits:<ul><li>
6 medical plan options (3 offering an employer-funded HSA)</li><li>
Dental and vision plans</li><li>
401(k) plan with significant employer matching</li><li>
Great working environment</li><li>
Orange County Register 2024 Top Workplace</li></ul> 
Schedule:<ul><li>
38-hour workweek including a &frac12; day on Friday</li><li>
On-site position (this role could hybrid eligible after 6 months of employment)</li></ul> 
Salary is dependent on experience.
Applicants should submit a resume and cover letter and will be asked to submit 3 professional references.</div> <div id='job-id'>Job Id: qnuW/TqN36Pp8UNZ8lNTrSxPZmwRDYekeZWr9Yp7w6bl8Vwhk0oTxtlEoffgbMf+Bk+UXn4ERwtHvEhuGuai+xs/eGh01T02emFLAh68qtCJ2aWrJQQIs/HeFxwnEhomOsCu0qsCFcTVHf13fD7r3dszNAP4tEy1vGMhQeA4YwfYJoUrHG2f+RRkuARL/Wa9Vw3hZA9cshK/8dlwEZLOYq+c0HVMoV7onSVlbXRdSvuuNHlrAwhwGmWUTWMRmtrfc5qJZIyIRRg=</div>

Administrative Assistant

Dowell Consulting LLC

Job Overview We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role is essential in providing support to our daily operations, ensuring that administrative tasks are completed efficiently and effectively. The ideal candidate will possess strong communication skills and a commitment to delivering excellent customer support while managing various clerical duties.Duties<ul><li>Be excellent in communication with business partners, clients, legal teams, and accountants.</li><li>Go through emails and download all file attachments and upload them to OneDrive shared folders.</li><li>Assist with clerical tasks such as gathering mail, writing and depositing checks, filing, scanning, and organizing documents.</li><li>Use Quickbooks Online to create invoices, bills, manage accounts receivables, track client payments and loans, and document certain transactions.</li><li>Schedule appointments with outlook and zoom, and brief the business owner on his daily appointments.</li><li>Be willing and able to be trained or become certified in various skills, such as bookkeeping and becoming a public notary.</li><li>Maintain an organized workspace to enhance productivity.</li><li>Support the team in various administrative projects as needed.</li><li>Use Adobe acrobat, docusign, and other programs to be able to write, edit, and sign documents and send them to clients, business partners, legal or accounting teams, etc.</li><li>Registering/ reregistering company vehicles</li><li>Managing various online accounts, such as NTTA.</li></ul>Experience<ul><li>Previous experience in an administrative role is preferred but not required.</li><li>Skills in customer support and communications are essential for success in this position.</li><li>Proficiency in computer literacy, including familiarity with Microsoft business applications.</li><li>Willing to learn and try new tasks is essential.</li><li>Strong organizational skills and the ability to manage multiple tasks simultaneously are crucial.</li></ul>If you are a proactive individual who thrives in helping others and enjoys in &quot;wearing multiple hats&quot;, we encourage you to apply for this exciting opportunity as an Administrative Assistant. Our office is currently located in Frisco, but we will be moving offices to Crossroads by the end of the year. You will need to be in office in Frisco before the office move to Crossroads. You will be fully trained by the current administrative assistant before then.Job Type: Full-timePay: $16.00 - $19.00 per hourExpected hours: 25 &ndash; 40 per weekBenefits:<ul><li>Paid time off</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>People with a criminal record are encouraged to applyWork Location: In person <div id='job-id'>Job Id: moxlEYRdKhsVY6epeONqIAc8iQ2rl8LaF3BYdVojM3bZc0oZG9a5XjRqfZfGj3MvC9yK0uZEWZ44PxTpi3Xa4owc+JseQDqvW06poh9g0fSZIc3FDmVSR+yQRhhUOIA=</div>

Eugene Waldorf School

<div>EWS is seeking an Administrative Assistant. The Administrative Assistant is an important member of the Administrative Team which provides administrative support primarily focusing on the school office and business office and works cooperatively with the Administration Team on a variety of tasks and projects. This is an hourly position and typically works August-June. 
 
Applicants must have the ability to pass a fingerprinted background check through the Oregon Central Background Registry and to obtain first aid/cpr certification upon hire. professional development funds, paid sick and personal days. To apply, please email a cover letter, resume, and references to Nicole Morrison at nicole.morrison@eugenewaldorf.org. 
 
Preferred educations and experience include:<ul><li>
Bachelor&rsquo;s degree is desirable</li><li>
School office experience or other office experience preferred</li><li>
Strong data entry and computer skills essential</li></ul>
Requirements of this position include:<ul><li>
Background check clearance through the Oregon Background Registry</li><li>
Pediatric First Aid &amp; CPR training</li><li>
Ability to work and communicate effectively with children, parents, and colleagues</li><li>
Ability to multitask and work with frequent interruptions</li><li>
Proficiency in sending and receiving emails using Gmail</li><li>
Knowledge of, or ability to learn, various work-related computer programs (Google Workspace, Ravenna school database, Gusto payroll software, etc.)</li><li>
Attendance at all announced in-service training sessions (typically the last week of August, one week during February break, and the week after school ends in mid-June)</li><li>
Training may include but is not limited to: Trauma-Sensitive Schools, Restorative Justice, Equity, Diversity &amp; Inclusion, Waldorf conferences/workshops, early childhood-focused training, health and safety, and other school-offered training throughout the year</li></ul></div> <div id='job-id'>Job Id: 2OD9mky+yORkQO8csc4Er6KtOQ8LSKUKe6P8tqlZgligRf4PwCVxW9BxcbreRHceFVoWyX5qsHwIQ/cpNSyJlpUAJubG3Bfnm2DYTOCrWbX1Dw==</div>

CWBS Services

Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in daily operations. The ideal candidate will possess strong clerical skills and be proficient in various office software, including Google Workspace and QuickBooks. This role requires excellent communication skills, both verbal and written, as well as the ability to manage multiple tasks efficiently. A bilingual candidate is preferred to enhance our customer service capabilities.Responsibilities<ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Manage front desk duties, including greeting visitors and handling phone systems.</li><li>Organize and maintain files, both physical and digital, ensuring easy access to information.</li><li>Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.</li><li>Handle customer inquiries with professionalism and provide exceptional customer service.</li><li>Schedule appointments, meetings, and maintain calendars for team members.</li><li>Prepare reports, presentations, and other documents as required.</li><li>Collaborate with team members to streamline processes and improve office efficiency.</li></ul>Requirements<ul><li>Proven experience as an Administrative Assistant or in a similar role.</li><li>Proficiency in Google Workspace applications (Docs, Sheets, Drive) is essential.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Familiarity with QuickBooks for basic accounting tasks is a plus.</li><li>Excellent clerical skills with attention to detail in all aspects of work.</li><li>Bilingual abilities are preferred to enhance communication with diverse clients.</li><li>Strong customer service orientation with effective communication skills.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li></ul>Job Type: Full-timePay: $40,000.00 - $40,001.00 per yearSchedule:<ul><li>8 hour shift</li></ul>Work Location: In person <div id='job-id'>Job Id: gAMru0GRoIzHfC6QOTu0zJ5Y54zZv0MPFzkwY0O/OxXI0qps+/fjeG6ISM/OUavPDpigReMBT/0teEDuVgNmk4svu/v6Smc1bUwwa3VRwWZXGhQceqJ+P+jvqCymfQE=</div>

TRI-LIFT, INC

<div>Who Is Tri-Lift Industries?
Tri-Lift Industries, Inc. is a third-generation family business seeking qualified individuals to be part of our growing team. As the leader in material handling equipment and solutions, we represent CLARK, BYD, and Liugong forklifts as well as aerial equipment and solutions, covering North Carolina, South Carolina and Virginia.
Our vision and mission are to be THE trusted long-term material handlings partner in the market by delivering proven industry-leading products and services designed to enhance our customer's business. We stand by our core values that provide passion, professionalism, integrity and teamwork. We are a large company, still small enough to care.
Tri-Lift Industries provides opportunities and offers continuous paid training, flexible wages, a complete benefits package for employees and their families to include paid time off, medical, dental, life, short and long-term disability, matching 401K Plan, and company clothing. Candidate must pass a pre-employment drug test and background check.
BENEFITS INCLUDE:<ul><li>
Competitive Compensation and PTO</li><li>
Extensive Hands-On Training</li><li>
401(k) Plan that Matches 4%</li><li>
Medical, Dental and Vision insurance</li><li>
Company Paid Short and Long-term disability</li><li>
Company Paid life insurance with Additional Purchase Options</li><li>
Company Paid Holidays</li></ul>
Hourly Range: $17 -$19 
JOB SUMMARY
The Administrative Assistant provides essential administrative and clerical support to ensure the efficient operation of daily activities in a fast-paced environment. This position plays a key role in supporting the accounting department by processing customer payments, verifying invoices, and following up with customers on past due accounts. This position will support leadership/managers in all departments across the organization by performing general administrative tasks. The Administrative Assistant is also responsible for managing incoming calls from customers, vendors, and employees, promptly directing them to the appropriate individual or department.
ESSENTIAL DUTIES:<ul><li>
Professionally answer and direct all phone calls, greet visitors, and respond to general inquiries in alignment with company standards.</li><li>
Provide outstanding customer service through interactions with customers, vendors, and team members.</li><li>
Process transactions by verifying entries and comparing system reports for accuracy.
</li><li>Receive and distribute all incoming and outgoing mail, routing it to the appropriate personnel.</li><li>
Process customer credit card payments using designated accounting software.</li><li>
Prepare, review, scan and process invoices accurately, efficiently and route to the appropriate customer.
</li><li>Review customer invoices for accuracy, including applicable sales tax, and identify any discrepancies or issues.</li><li>
Maintain accurate records of all open invoices, including those pending corrections or awaiting purchase orders.
</li><li>Monitor the purchase order email inbox and promptly notify the appropriate department or individual regarding customer purchase orders.</li><li>
Maintain well organized filing systems, both electronic and physical, to ensure efficient document retrieval and compliance.</li><li>
Post account transactions for cash receipts, including credit card payments, in a timely and accurate manner.</li><li>
Maintain up-to-date and accurate customer records, including sensitive information such as credit card details, in accordance with company policy.
</li><li>Support month end closing
</li><li>Support all managers/leadership teams in all departments across the organization by performing general administrative tasks or projects in a professional manner, as requested.</li><li>
Monitor and reconcile incoming bank transactions, including wire transfers, ACH deposits, and lockbox activity.</li><li>
Prepare and submit audit documentation accurately and in a timely manner.
</li><li>Perform other duties and projects assigned by management to support company objectives.</li></ul>
JOB SKILLS &amp; QUALIFICATIONS:<ul><li>
Use of Customer Relationship Management (CRM) tools and any experience or knowledge of additional programs that can assist in the success of a sales team are welcomed.</li><li>
Good knowledge and use of Microsoft products such as: Outlook, PowerPoint, and Excel.</li><li>
Effective communication skills for dealing with internal and external customers.</li><li>
High school degree with one to three years of general accounting or administrative assistant experience required.</li><li>
High acumen for attention to detail.</li></ul>
TYPICAL WORK SCHEDULE: The typical work schedule is as follows: Monday through Friday 8 am to 5 pm.
VYG2ERE7BY</div> <div id='job-id'>Job Id: jo0eD045oxJsAp2RCI+J75xLI8COp0BaCXTkQ68U4KqJP6zYsTqdAFQVUhSqVY8N8ZsNXDH3CTTYfKIqYNJvAtEwz0gQvq3WHHzJtdtKhgLv9e9r6gBcc2s0ujDkUuoxZ1oyUiLsm33qDtx2QZYntDFu05kXdxupYriNKnNF6w==</div>

BREEZ Lending

Overview We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and providing exceptional service to clients. This position requires strong organizational skills, effective communication abilities, and a proactive approach to problem-solving.Duties<ul><li>Manage office tasks such as filing, data entry, and maintaining organized records.</li><li>Answer phone calls with professionalism, demonstrating excellent phone etiquette.</li><li>Assist in scheduling appointments and coordinating meetings for staff and clients.</li><li>Utilize computer systems to manage information efficiently and accurately.</li><li>Support the dental receptionist with patient inquiries and appointment confirmations when necessary.</li><li>Maintain inventory of office supplies and place orders as needed to ensure smooth operations.</li><li>Provide bilingual support to clients when applicable, enhancing communication and service delivery.</li><li>Collaborate with team members to streamline processes and improve office efficiency.</li></ul>Requirements<ul><li>Proven experience in office management or as an administrative assistant is preferred.</li><li>Strong organizational skills with the ability to manage multiple tasks effectively.</li><li>Excellent phone etiquette and interpersonal communication skills.</li><li>Familiarity with filing systems and office equipment including phone systems.</li><li>Proficient in computer software applications; experience with data entry is a plus.</li><li>Strong time management skills to prioritize tasks efficiently.</li><li>Bilingual abilities are highly desirable but not mandatory.</li><li>A proactive attitude towards problem-solving and a willingness to learn new skills.</li></ul>Join our team as an Administrative Assistant where you can contribute your skills in a supportive environment while helping us achieve our goals!Job Type: Full-timePay: $21.37 - $25.74 per hourExpected hours: 40 per weekBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Day shift</li><li>Monday to Friday</li><li>Weekends as needed</li></ul>Work Location: In person <div id='job-id'>Job Id: 75093I+e+oEpANLu4D9fPgycZ9SUWhwMlr4TRyOVKcFKSewdSkYrYHq51PML3Zzy1vl7a4SUjR7gV55NSLErsfGI46I+Yeg7h8wilJ3yhDS6CuuSGD18QpmEfKpd36M=</div>

Job Title: Part-Time Administrative Assistant (Growth Potential)Location: Boise, ID &ndash; HybridJob Type: Part-Time (with potential to grow into Full-Time)About Us: We&rsquo;re a dynamic and growing business that thrives on organization, creativity, and efficiency. We&rsquo;re looking for a reliable and detail-oriented Administrative Assistant to join our team. This role is ideal for someone who enjoys variety in their workday, is proactive, and wants to grow with a supportive and values-driven company.Position Overview: The Administrative Assistant will play a vital role in keeping our business operations, marketing, and home projects running smoothly. You&rsquo;ll handle everything from managing databases and budgets to assisting with marketing materials and coordinating special projects.Key Responsibilities:<ul><li>Maintain and organize internal databases and records</li><li>Track and assist with budgeting and expenses</li><li>Create and update employee organizational charts</li><li>Support social media planning and scheduling</li><li>Assist in the development of marketing materials and campaigns</li><li>Manage small home-based tasks and projects for the business owner</li><li>Coordinate and help manage small-scale project timelines and tasks</li><li>Provide general administrative support and problem-solving</li></ul>What We&rsquo;re Looking For:<ul><li>Strong organizational and multitasking skills</li><li>Attention to detail and ability to work independently</li><li>Familiarity with social media platforms and light graphic design tools (e.g., Canva)</li><li>Comfortable learning new tech tools and platforms</li><li>Great communication skills</li><li>Positive attitude and a willingness to pitch in where needed</li></ul>Bonus Points:<ul><li>Experience in project management or marketing</li><li>Prior experience in a small business or startup environment</li><li>Flexibility and creativity in solving problems</li></ul>Hours &amp; Compensation:<ul><li>Part-time: [Include estimated hours per week, e.g., 15&ndash;20 hours/week]</li><li>Flexible schedule available</li><li>Competitive hourly pay, based on experience</li><li>Opportunity for growth into a full-time role</li></ul>How to Apply: Submit your resume and a short cover letter sharing why you&rsquo;d be a great fit for this role. We&rsquo;re excited to hear from you!Job Type: Part-timePay: $20.00 - $25.99 per hourExpected hours: 15 &ndash; 20 per weekSchedule:<ul><li>Day shift</li></ul>Work Location: Hybrid remote in Boise, ID 83704 <div id='job-id'>Job Id: 1aQdmsZDDltdj1RcHchVpI+A7mrKRbnkyvz3VrWQbT84sn4h/S0FwNcnne0Sr5mKje+ABztCHawBKHs2w5jzRx6yoLSveTozdTqiqlXjAIdJFZr5OfPjNKSFvtZ9tN8=</div>

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