office administrator Jobs in United Arab Emirates

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admin assistant Jobs in United Arab Emirates

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administrative assistant

The Best Domestic Workers Service

<p>Administrative Assistant - with Tadbeer experience</p><ul><li>Carrying administrative and secretarial duties such as filing, typing, copying, binding, scanning etc.</li><li>Prepare communications, such as memos, emails, invoices, reports and other correspondence.</li><li>Prepares and updates reports related to Domestic Workers.</li><li>Taking notes and minutes in meetings if required.</li><li>Provide information to internal colleagues or external enquirers in relation to Domestic Workers.</li><li>Maintain and update ERP systems related to Domestic Workers to make them more efficient.</li><li>Receiving, sorting and preparing contracts for all domestic workers.</li><li>Photocopying, printing and scanning out contracts and documents related to domestic workers</li><li>Taking attendance for all domestic workers.</li><li>Point of contact of all domestic workers for any office support.</li><li>Provide support to all domestic workers in relation to problems related to domestic abuse, complaints and grievances.</li></ul><p>Work Location: In person</p>

Administrative Assistant

Century Energy International LLC

<p><b>Job Title:</b> Admin Assistant ( Immediately Join)</p><p><b>Location:</b> Abu Dhabi</p><p><b>Job Summary:</b><br/>We are seeking a detail-oriented and proactive Admin Assistant to support daily office operations. The ideal candidate will have experience in procurement, basic accounting, administration, and logistics coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle general administrative tasks including documentation, filing, and correspondence</li><li>Assist with procurement activities such as preparing LPOs, sourcing suppliers, and tracking orders</li><li>Support basic accounting tasks (invoicing, petty cash, expense tracking, and data entry)</li><li>Coordinate logistics, including shipment arrangements, delivery follow-ups, and documentation</li><li>Maintain records of inventory, purchases, and vendor communications</li><li>Liaise with internal departments and external vendors as required</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience in administration, procurement, accounting, or logistics</li><li>Basic knowledge of accounting principles and procurement processes</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Good communication and coordination abilities</li><li>Attention to detail and ability to meet deadlines</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in Admin for over 3+ years</li></ul><p><b>Employment Type:</b> Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

UAE University, Al Ain

<div></div><div><div><p><b>Job Description</b><br>
The Administrative Assistant performs a variety of secretarial and administrative work for the department requiring initiative and independent judgment. The incumbent works independently under general direction, handles problems and non-routine situations and interpret guidelines and University and department procedures.</p>
<ul>
<li>Performs some or all of the duties listed below, as assigned.</li>
<li>Performs a variety of administrative and/or secretarial support activities such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources.</li>
<li>Assigns work to office staff and monitors its production.</li>
<li>Prepares or directs preparation of minutes, notices, manuals, agendas, decrees and correspondence with all supporting documentation, requiring application of a specialized knowledge of the assigned function.</li>
<li>Researches, summarizes and analyses information; compiles data to prepare special and recurring reports containing specialized information; selects relevant information from a variety of sources.</li>
<li>Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department policy, procedure and operations.</li>
<li>Types or word processes correspondence, reports or other documents from rough draft, corrects grammar, spelling and punctuation errors; edits wording without changing intended message.</li>
<li>Corresponds with University and department staff answering queries and providing assistance to enhance customer service and unit workflow. Develops and maintains processes and procedures for handling customer matters.</li>
<li>Takes minutes at meetings.</li>
<li>Develops presentations for meetings.</li>
<li>Schedule meetings.</li>
<li>May handle petty cash.</li>
<li>May assist the design, writing and editing of various documents and publications.</li>
<li>May administer and provide training on databases or systems which support the unit.</li>
<li>Other duties as assigned by immediate supervisor</li>
</ul>
<p><b>Minimum Requirements</b></p>
<ul>
<li>Microsoft Office Suite</li>
<li>Interpersonal skills</li>
<li>Knowledge of one foreign language preferably English* Baccalaureate Degree / Higher Diploma</li>
<li>6 &ndash; 10 years relevant experience</li>
</ul>
<p><b>Preferred Qualification</b></p>
<ul>
<li>Very good command of Arabic and English spoken and written</li>
<li>Excellent command of IT skills and computer applications</li>
<li>Priority will be for National applicants</li></ul></div></div>
<br><ul><li><b>Company: </b>UAE University, Al Ain</li>
<li><b>Employment Type: </b>Full Time</li>
<li><b>Education Level: </b>Bachelor</li>
<li><b>Experience: </b>6 Years
</li><li><b>Nationality: </b>Algerian</li>
<li><b>Job Type: </b>Admin</li></ul>

ARCHPIX ENGINEERING CONSULTANTS

<p>ARCHPIX Engineering Consultants is looking for a dynamic, experienced and highly organized Arabic Administrative Officer to join our growing team in Dubai. If you have a strong background in Engineering Consultancy or Construction company in UAE, we want to hear from you.</p><p>The ideal candidate must be an Arabic-speaking lady but able to converse fluently in English with excellent communication skills, strong administrative experience, and the ability to handle multiple tasks in a fast-paced environment.</p><p>Key Responsibilities</p><p>* Prepare and draft contracts and official documents in both Arabic and English</p><p>* Handle day-to-day administrative and office coordination tasks</p><p>* Welcome clients and visitors professionally and assist them accordingly</p><p>* Support basic HR and administrative functions</p><p>* Maintain organized records, files, and documentation</p><p>* Coordinate with different departments and external parties when required</p><p>* Ensure smooth office operations and timely completion of tasks.</p><p>Requirements:</p><p>✔ Arabic female candidate</p><p>✔ Previous experience in the construction field is required.</p><p>✔ Ability to create and review contracts in Arabic and English</p><p>✔ Strong Multitasking and organizational skills</p><p>✔ Knowledge of HR functions and office administration</p><p>✔ Computer literate (MS Office, email correspondence, document management, etc.)</p><p>✔ Professional appearance and excellent customer service skills.</p><p>✔ Strong verbal and written communication skills.</p><p>Work Location: In person</p>

Arabic Administrative Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><div></div><div><div><div><div><div><div><div><div><div><p><b>
Administrative Assistant (UAE National)</b></p><p><b>
Abu Dhabi, UAE - Site
</b></p><p></p><p>Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Fresh graduates are welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p>
Only UAE nationals will be considered for this role.</p></li></ul></div></div></div></div></div></div></div></div></div><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Administrative Assistant ( UAE National )

Taher Sharif Real Estate LLC

<p>We are seeking a highly organized and detail-oriented Administrative Assistant to support the Building Management Section. The successful candidate will provide administrative and operational support to ensure the efficient management of building operations, maintenance activities, tenant services, documentation, and contractor coordination.</p><p><b>Key Responsibilities</b></p><p><b>Administrative Support</b></p><ul><li>Provide day-to-day administrative support to the Building Management team.</li><li>Prepare correspondence, reports, meeting minutes, presentations, and official documents.</li><li>Maintain accurate filing systems for contracts, maintenance records, permits, and service reports.</li><li>Manage incoming calls, emails, and inquiries, ensuring timely responses.</li><li>Schedule meetings, inspections, and appointments for the Building Management team.</li></ul><p><b>Building Operations Coordination</b></p><ul><li><b>Coordinate preventive and corr</b>ective maintenance requests.</li><li>Track work orders and follow up with maintenance teams and contractors.</li><li>Maintain records of building inspections, equipment servicing, and maintenance schedules.</li><li>Assist in monitoring service provider performance and contract compliance.</li><li>Coordinate access permits and service requests for contractors and vendors.</li></ul><p><b>Tenant &amp; Customer Service Support</b></p><ul><li>Serve as the first point of contact for tenant and occupant inquiries.</li><li>Handle complaints, maintenance requests, and service follow-ups.</li><li>Maintain tenant databases and communication records.</li><li>Assist in organizing tenant notices, circulars, and building announcements.</li></ul><p><b>Documentation &amp; Reporting</b></p><ul><li>Maintain building management databases and asset records.</li><li>Prepare monthly operational and maintenance reports.</li><li>Track budgets, invoices, purchase requests, and service agreements.</li><li>Ensure proper documentation of health, safety, and compliance records.</li><li>Support audits and inspections by maintaining accurate records.</li></ul><p><b>Procurement &amp; Vendor Coordination</b></p><ul><li>Assist with obtaining quotations and processing purchase requests.</li><li>Coordinate with suppliers and service providers regarding deliveries and services.</li><li>Monitor contract expiry dates and renewal schedules.</li><li>Maintain vendor databases and documentation.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor's Degree or Diploma in Business Administration, Facilities Management, Property Management, or a related field.</li><li>Minimum 1&ndash;2 years of administrative experience, preferably in Real Estate, facilities management, property management, or building operations.</li><li>Experience working in Dubai/UAE is preferred.</li><li>Knowledge of building maintenance processes and contractor coordination is an advantage.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).</li><li>Strong organizational and document management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Strong attention to detail and problem-solving skills.</li><li>Experience with ERP, CAFM, or property management systems is an advantage.</li><li>Professional, customer-focused, and capable of handling confidential information.</li></ul><p><b>Preferred Requirements</b></p><ul><li>Knowledge of UAE building regulations and facilities management practices.</li><li>Experience with contractor coordination and maintenance scheduling.</li><li>Familiarity with invoice processing, budgeting support, and procurement procedures.</li></ul><p><b>KPI / Performance Indicators</b></p><ul><li>Timely processing of maintenance requests.</li><li>Accuracy of records and documentation.</li><li>Response time to tenant inquiries.</li><li>Contractor coordination efficiency.</li><li>Compliance with reporting deadlines.</li><li>Customer/tenant satisfaction levels.</li></ul><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Experience:</p><ul><li>Real Estate: 1 year (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant – Building Management Section

Powerknot Middle East LLC

<p>*Excellent English communication skills both verbal and written</p><p>*Excellent skills with computers (knowledgeable in MS Word, Excel, Powerpoint, Outlook and Photoshop)</p><p>*Organized and keen to details</p><p>*Can multitask</p><p>*Can establish good working relationship with clients</p><p>*Resourceful</p><p>*Can work independently and with less supervision</p><p>*Knowledge in Accounting is added advantage</p><p>*IMMEDIATE JOINING</p><p>*Attend to meetings/customers and oppurtunity to travel around</p><p>Responsibilities include:</p><p>*Managing the office operations such as attending to phone calls, document filing, etc</p><p>*Managing the company's social media accounts such as LinkedIn and Facebook for Marketing</p><p>*Support the team in providing documents needed</p><p>*Primary source of contact for customers as well as teammates.</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,000.00 - AED4,500.00 per month</p><p>Work Location: In person</p>

Female Administrative Assistant/Office in Charge

Explore 300+ Administrative assistant in United Arab Emirates this July. Find roles across top companies and apply now to boost your career.

300 administrative assistant jobs In United Arab Emirates

Administrative Assistant

Administrative Assistant

Administrative Assistant

Arabic Administrative Assistant

Administrative Assistant ( UAE National )

Administrative Assistant – Building Management Section

Female Administrative Assistant/Office in Charge