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executive assistant

CHICAGO Maintenance & Construction

Position SummaryThe Executive Assistant provides high-level administrative and strategic support to senior executives, ensuring efficient management of schedules, communications, meetings, travel, and key business priorities. The role requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive Support<ul><li>Manage executive calendars, appointments, and scheduling.</li><li>Coordinate internal and external meetings, including preparation of agendas and meeting materials.</li><li>Screen, prioritize, and respond to emails, calls, and correspondence on behalf of executives.</li><li>Track action items and follow up to ensure timely completion.</li></ul>Administrative Management<ul><li>Organize and maintain confidential records, files, and documents.</li><li>Prepare reports, presentations, meeting minutes, and business correspondence.</li><li>Handle expense reports, invoices, and budget-related administrative tasks.</li><li>Maintain office procedures and administrative systems.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Coordinate executive events, board meetings, conferences, and client engagements.</li><li>Manage logistics and ensure smooth execution of meetings and events.</li></ul>Stakeholder Communication<ul><li>Serve as a primary point of contact between executives and internal/external stakeholders.</li><li>Build and maintain positive relationships with clients, partners, and employees.</li><li>Facilitate communication across departments to support organizational objectives.</li></ul>Project &amp; Business Support<ul><li>Assist with special projects and strategic initiatives.</li><li>Conduct research, compile data, and prepare executive summaries.</li><li>Monitor project timelines and provide status updates.</li><li>Support board administration and governance activities when required.</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration, Management, or related field (preferred).</li><li>3&ndash;8+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior leaders.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams, Zoom, or Google Workspace.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and time-management abilities.</li><li>High level of professionalism, integrity, and confidentiality.</li></ul>Key Competencies<ul><li>Executive calendar management</li><li>Communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail</li><li>Project coordination</li><li>Time management and prioritization</li><li>Confidentiality and discretion</li><li>Adaptability and flexibility</li></ul>Preferred Skills<ul><li>Experience supporting C-suite executives.</li><li>Event planning and travel management experience.</li><li>Ability to work independently with minimal supervision.</li></ul>Employment Type: Full-TimeWork Location: In person

Executive Assistant

Kingston Stanley

<div>
 
 We are currently working on a highly confidential search for an exceptional
 
 Executive Assistant
 
 to support a prominent
 
 Chairman
 
 and
 
 Executive Office
 
 within a fast-paced, high-performance environment.
 
 
 
 
 
 This is not a traditional Executive Assistant role. It requires someone who thrives under pressure, can think on their feet, and is comfortable operating at the highest levels of business.
 
 
 
 
 
 
 Key responsibilities include:
 
 
 <ul>
 <li>
 Managing an extremely complex and ever-changing executive calendar (10&ndash;15+ meetings daily)
 </li>
 <li>
 Coordinating across multiple time zones and international stakeholders
 </li>
 <li>
 Preparing agendas, minutes, executive reports, dashboards, and correspondence
 </li>
 <li>
 Managing extensive international travel arrangements, including private aviation
 </li>
 <li>
 Acting as a key liaison across senior executives, family office stakeholders, and external partners
 </li>
 <li>
 Supporting the wider Executive Office and Chief of Staff function on strategic priorities
 </li>
 </ul>
 
 
 
 
 
 The ideal candidate will have:
 
 
 <ul>
 <li>
 Significant experience supporting Chairmen, Founders, CEOs, or UHNW principals
 </li>
 <li>
 Strong longevity within previous Executive Assistant roles
 </li>
 <li>
 Exceptional organisational and communication skills
 </li>
 <li>
 A proactive, solutions-oriented mindset
 </li>
 <li>
 The confidence to make decisions and navigate ambiguity
 </li>
 <li>
 Experience operating within demanding, high-expectation environments
 </li>
 </ul>
 
 
 
 
 Please note this role requires a significant level of commitment and flexibility.
 
 
 
 
 
 It is a fully office-based position and involves supporting a dynamic executive agenda that extends beyond traditional working hours.
 
</div>

Confidential

Role PurposeThe Executive Assistant provides high-level executive, administrative, and coordination support to multiple senior executives, ensuring the efficient, professional, and confidential management of executive priorities.The role requires absolute discretion, sound judgment, organizational excellence, and the ability to operate seamlessly across executive priorities and cross-functional coordination. Job Responsibilities: 1. Executive Support &amp; Diary Management<ul><li>Act as the primary point of coordination for assigned members of the Executive Leadership Team.</li><li>Manage complex calendars, meetings, and scheduling across multiple time zones.</li><li>Prioritize and reconcile competing executive commitments.</li><li>Anticipate scheduling conflicts and propose solutions proactively.</li><li>Prepare agendas, briefing notes, presentations, and follow-up action trackers.</li><li>Track deadlines, deliverables, and executive commitments.</li></ul> 2. Communication &amp; Correspondence<ul><li>Draft, review, and manage high-level correspondence (emails, letters, memos).</li><li>Screen, prioritize, and handle incoming communications on behalf of executives.</li><li>Liaise professionally with Board members, shareholders, external partners, regulators, and senior stakeholders.</li><li>Represent the executive office with diplomacy, professionalism, and discretion.</li></ul> 3. Meetings, Committees &amp; Board Support<ul><li>Coordinate executive meetings, leadership forums, and Board/committee sessions.</li><li>Prepare meeting packs, presentations, and confidential documentation, if required.</li><li>Record and circulate minutes, action items, and decisions.</li><li>Track follow-ups and ensure closure on agreed actions.</li></ul> 4. Travel &amp; Logistics<ul><li>Manage local and international travel arrangements, visas, accommodation, and itineraries.</li><li>Prepare detailed travel schedules and briefing notes according to prescribed processes.</li><li>Coordinate last-minute changes efficiently and calmly.</li><li>Process travel expense claims and ensure policy compliance.</li></ul> 5. Personal Assistance to Executives<ul><li>Assisting with medical insurance administration (such as filing/tracking medical insurance claims, coordinating with insurance providers, etc.)</li><li>Supporting with personal administrative documentation (e.g. organizing and maintaining personal records related to employment benefits, coordinating renewals of work-related personal documents where applicable, etc.)</li><li>Coordinating personal appointments linked to work continuity (e.g. medical appointment scheduling, etc.)</li><li>Acting as a trusted point of coordination between the Executive and internal departments (HR, Finance, PRO) for sensitive or personal matters.</li></ul> 6. Corporate Events &amp; Internal Coordination<ul><li>Support planning and execution of internal meetings, town halls, and events.</li><li>Coordinate logistics, venues, materials, and communications.</li><li>Ensure events reflect company culture and professionalism.</li></ul> 7. Process Improvement &amp; Compliance<ul><li>Identify opportunities to improve administrative processes.</li><li>Maintain SOPs for executive administration.</li><li>Ensure adherence to company policies, governance standards, and confidentiality requirements.</li></ul> Qualifications &amp; Experience<ul><li>Bachelor's degree or equivalent professional experience.</li><li>5+ years' experience as an Executive Assistant supporting multiple C-suite and/or senior executives.</li><li>Experience in corporate, investment, or multi-entity environments is an advantage.</li></ul> Key Skills &amp; Competencies<ul><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication.</li><li>High emotional intelligence and stakeholder management.</li><li>Advanced proficiency in MS Office / Google Workspace.</li><li>Strong problem-solving and decision-making ability.</li><li>Trustworthiness, discretion, and professionalism</li></ul>

Hays

<div>
 
 
 Your new role:
 
 
 
 This role sits within a highly respected private investment firm in the DIFC. Who are looking for a top tier EA to support a high-level Executive.
 
 
 
 
 
 
 About the role:
 
 
 <ul>
 <li>
 Deliver high-level administrative support to senior leadership within a fast-moving investment environment
 </li>
 <li>
 Oversee and prioritise executive inboxes, ensuring timely and appropriate responses
 </li>
 <li>
 Act as a central liaison for internal teams, clients, and external stakeholders
 </li>
 <li>
 Manage complex schedules, coordinating meetings, governance forums, and key business activities
 </li>
 <li>
 Prepare and distribute presentations, reports, briefing notes, and professional correspondence
 </li>
 <li>
 Organise international and domestic travel, including detailed itineraries and logistics
 </li>
 <li>
 Support investment committees and leadership meetings through agenda planning, documentation, and follow-up actions
 </li>
 <li>
 Coordinate performance review cycles, including scheduling discussions and stakeholder alignment
 </li>
 <li>
 Maintain strict confidentiality when handling sensitive business and personnel information
 </li>
 <li>
 Ensure structured record-keeping and efficient information management systems
 </li>
 </ul>
 
 
 
 
 
 What you will need:
 
 
 <ul>
 <li>
 Experience as an EA in the region, supporting a high-level executive at a high-volume capacity.
 </li>
 <li>
 You will ideally have experience within a financial services company, or professional services environment.
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organised, detail-oriented, ability to multi-task
 </li>
 <li>
 Strong English written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 What you will get in return:
 
 
 <ul>
 <li>
 Excellent opportunity to work for a well-established firm, with a strong standing in the industry.
 </li>
 <li>
 Attractive salary and overall package on offer, with great benefits
 </li>
 <li>
 Ability to enhance and develop your career and skills further
 </li>
 <li>
 Work out of a stunning office, with a prime location in DIFC, with hybrid flexibility
 </li>
 </ul>
 
 
 
 
 
 What to do now:
 
 
 
 If this role sounds of interest, please apply with a copy of your updated CV to be reviewed further.
 
</div>

The Cigna Group

<div><div>ABOUT US:</div><div><div><div><div><div><div><div><div><div>
Cigna healthcare is a global health service company with roots in the US, serving more than 180 million customers and patients throughout the world. We deliver quality health care through choice, predictability, affordability and through integrated capabilities and connected, personalized solutions that advance whole person health.
Cigna&rsquo;s mission is to help our customers improve their health, well-being and sense of security by providing access to care. With our whole health approach, we&rsquo;re focused on addressing health concerns, improving resilience, reducing stress levels and emotional health issues. Our employer promise is to remain steadfast in our commitment to fostering growth and improving lives by offering meaningful work within a positive, inclusive culture that prioritizes our colleagues. We champion teamwork and collaboration and empower our people with cutting-edge technology to drive efficiency and amplify their impact in everything we do. Together we strive to create an environment where every individual thrives and contributes to meaningful change.
The Executive Assistant identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, maintains confidentiality, and anticipates the needs of those they support.
Key Responsibilities:<ul><li>
Travel: Handles travel arrangements using Cigna's online travel booking tool.</li><li>
Expenses: Submits accurate and timely submission of expense reports.</li><li>
Calendar management: Manages calendar system and seeks opportunities to enhance efficiencies. Makes last minute calendaring decisions based on priority and business needs using sound judgment. Advises of last-minute scheduling changes and communicate via e-mail, telephone and/or text message when appropriate.</li><li>
Meeting planning: Schedules and organizes internal and external meetings, including any necessary logistics.</li><li>
Staff Support: Attends staff meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees. Maintains department organization chart and email distribution lists.</li><li>
Onboarding: Plans and coordinates on-boarding and off-boarding of employees/contractors.</li><li>
Productivity support: Secures help desk support as needed to trouble shoot/resolve computer/phone/printer issues, orders equipment and supplies for department using the portal supply system, and manages department space planning in partnership with Corporate Real Estate.</li><li>
Special projects/programs: Manages team-wide projects/programs as needed, such as team-building events, or other events.</li><li>
Communications: Drafts/edits/finalizes correspondence (letters, memos, mailings, email); creates Excel spreadsheets to track/monitor information; prepares Power Point presentations and misc. reports.</li><li>
Other: Recognizes varying complexities within situations and manages or diffuses issues appropriately. Displays good judgment and decision making ability and projects this skill onto others.</li></ul>
Qualifications:<ul><li>
Candidate should have a minimum of 10 years of progressively responsible administrative experience.</li><li>
Collaborative team player that can build / maintain a team based environment and work closely with employees at all levels within the organization.</li><li>
Must have high level of interpersonal skills to handle sensitive and confidential situations as well as communicate with individuals at all levels of the organization.</li><li>
Previous experience working at Fortune 500 companies highly desired.</li><li>
Expert skills with critical Microsoft tools, including, Word, Excel, PowerPoint, Outlook and its calendar functions.</li><li>
Professional demeanour with excellent verbal and written communication skills.</li><li>
High energy with the ability to keep up with a fast-paced working environment.</li><li>
High degree of integrity and accountability to delivery strong, high-quality outcomes.</li><li>
Ability to work independently and maintain confidential information in highly professional manner.</li><li>
Ability to have a high-level of accuracy and detail-oriented.</li><li>
Demonstrated flexibility, ability to adjust priorities, and a solutions-oriented mindset required.</li><li>
Proactively anticipates needs of the team &ndash; always thinking ahead.</li><li>
Experience with supporting a virtual workforce.</li><li>
Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.</li><li>
Travel may be required to other Cigna locations and off-sites as needed to support senior leadership.</li></ul>
What we are looking for
We are seeking individuals who thrive in collaborative environments, are passionate about driving meaningful change, and are excited to grow in a company that prioritizes its people.
Join us and be part of a company where your growth, ideas and contributions are valued. Let&rsquo;s create something extraordinary together. It&rsquo;s time to look to your future and apply to work for Cigna today!</div></div></div></div></div></div></div></div></div>
About Cigna Healthcare
Cigna Healthcare, a division of The Cigna Group, is an advocate for better health through every stage of life. We guide our customers through the health care system, empowering them with the information and insight they need to make the best choices for improving their health and vitality. Join us in driving growth and improving lives.
Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.
If you require reasonable accommodation in completing the online application process, please email: SeeYourselfEMEA@cigna.com for support. Do not email SeeYourselfEMEA@cigna.com for an update on your application or to provide your resume as you will not receive a response.</div>

Shiro Estate

<div>
 
 Shiro Estate is looking for a highly organized and proactive
 
 Executive Assistant to Chairman
 
 to support our leadership team and ensure smooth execution of key business priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage CEO and C-Level calendars, scheduling, and priorities
 
 
 &bull; Coordinate meetings, prepare materials, and track action points
 
 
 &bull; Handle executive correspondence, contracts, and documentation
 
 
 &bull; Act as a liaison between CEO and departments
 
 
 &bull; Monitor project progress and ensure timely execution
 
 
 &bull; Support licensing, visa processes, and compliance tracking
 
 
 &bull; Oversee transportation, drivers, and executive logistics
 
 
 &bull; Arrange travel, events, and day-to-day executive support
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 
 Education
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration or related field
 
 
 
 
 
 
 Experience
 
 
 
 &bull; 3&ndash;5 years in a similar role (Executive Assistant, Office Manager, or Reception Supervisor)
 
 
 &bull; Experience in real estate, hospitality, or property management in Dubai preferred
 
 
 &bull; Familiarity with UAE documentation and compliance processes
 
 
 
 
 
 
 Skills
 
 
 
 &bull; Strong communication and interpersonal abilities
 
 
 &bull; Excellent organizational and multitasking skills
 
 
 &bull; High level of discretion and confidentiality
 
 
 &bull; Detail-oriented with the ability to work under pressure
 
 
 &bull; Proficiency in MS Office and CRM systems
 
 
 &bull; Arabic is a plus
 
</div>

Executive Assistant to Chairman

Parisima Talent

<div>
 
 
 We are currently seeking an experienced Executive Assistant to support a senior stakeholder within a leading organization.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Provide high-level executive and administrative support to senior leadership.
 </li>
 <li>
 Manage complex calendars, meetings, travel arrangements, and correspondence.
 </li>
 <li>
 Prepare presentations, reports, meeting minutes, and executive documentation.
 </li>
 <li>
 Coordinate with internal and external stakeholders while maintaining a high level of professionalism and confidentiality.
 </li>
 <li>
 Prioritize tasks effectively in a fast-paced environment and ensure smooth day-to-day operations.
 </li>
 <li>
 Support senior management with strategic and operational initiatives as required.
 </li>
 </ul>
 
 Requirements
 
 <ul>
 <li>
 Arabic speaker with excellent English communication skills.
 </li>
 <li>
 Proven experience as an Executive Assistant supporting senior executives or C-level stakeholders.
 </li>
 <li>
 Previous experience within multinational corporations (MNCs) or large conglomerate organizations in the GCC region.
 </li>
 <li>
 Exceptional communication, presentation, and stakeholder management skills.
 </li>
 <li>
 Strong organizational abilities with attention to detail and discretion in handling confidential information.
 </li>
 <li>
 Proficient in Microsoft Office Suite, including PowerPoint, Word, and Excel.
 </li>
 <li>
 Candidates available for immediate or short-notice joining are highly preferred.
 </li>
 </ul>
 
 Location
 
 
 Dubai
 
 
 If you meet the above requirements and are interested in exploring this opportunity, we would be pleased to hear from you.
 
</div>

Executive Assistant (Native Arabic Speaker)

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270 executive assistant jobs In United Arab Emirates

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Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant to Chairman

Executive Assistant (Native Arabic Speaker)