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executive assistant

Zahr Freighters

<div>Zahr Freighters is seeking a highly organized and professional Executive Assistant to join our team in Dubai. This role is ideal for an experienced administrative professional who can provide high-level support to senior management, coordinate executive schedules, and ensure the efficient handling of confidential business matters. The successful candidate will play a vital role in supporting strategic operations and enhancing executive productivity.

Key Responsibilities:
<ul>
<li>Provide comprehensive administrative and secretarial support to senior executives.</li>
<li>Manage executive calendars, appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, meeting agendas, and business correspondence.</li>
<li>Coordinate internal and external meetings, including preparing meeting materials and recording minutes.</li>
<li>Screen phone calls, emails, and other communications on behalf of executives.</li>
<li>Handle confidential documents and sensitive business information with discretion.</li>
<li>Organize and maintain executive files, records, and important documentation.</li>
<li>Coordinate with internal departments and external stakeholders to ensure smooth communication.</li>
<li>Assist with special projects, event planning, and other executive assignments as required.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li>
<li>Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational, multitasking, and time management abilities.</li>
<li>High level of professionalism, discretion, and attention to detail.</li>
<li>Ability to work independently in a fast-paced business environment.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Executive support and office management expertise</li>
<li>Excellent communication and interpersonal skills</li>
<li>Strong organizational and planning abilities</li>
<li>Problem-solving and decision-making capabilities</li>
<li>Professionalism, confidentiality, and adaptability</li>
</ul>
Why Join Zahr Freighters?

At Zahr Freighters, strong executive support is essential to driving operational efficiency and business success. This Executive Assistant position in Dubai offers an excellent opportunity to work closely with senior leadership, expand your professional skills, and build a rewarding career within a growing and respected freight and logistics organization.</div>

Executive Assistant

KRONES Middle East Africa

Specialization Business Administration
 Company KRONES Middle East Africa
 Location
 
Dubai, AE
 
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 Join as Graduates
 Worktime Full-time
 
“Innovative solutions for sustainable and affordable beverages, food and essentials” – we have a clear vision at Krones. For this purpose, we supply state-of-the-art technology to our customers worldwide.
 
As the regional headquaters for the Middle East and Africa region, our team at Krones Middle East Africa (based in Dubai, UAE) plays a crucial role in managing operations and supporting our various centres throughout the region. With a strong and diverse team of over 50 employees we are driving regional excellence and collaboration. This way we ensure the highest level of productivity and quality on a permanent basis.
 
Interested? Then join our team because: we can achieve more together!
 
Let's create impact beyond tomorrow What awaits you
 
Provide comprehensive administrative support to the Head of IOS and Head of Finance & Admin, including managing complex calendars, scheduling meetings, and coordinating travel arrangements across multiple time zones.
 Prepare, review, and edit correspondence, reports, presentations, and other business documents with a high degree of accuracy and professionalism.
 Facilitate communication between Head of IOS, Head of Finance & Admin, centre leadership teams, and corporate stakeholders to ensure alignment and timely information flow.
 Organize and coordinate meetings, including agenda preparation, minute taking & documentation, and follow-up on action items.
 Liaise with relevant departments and teams to ensure efficient execution of the respective functional objectives and priorities.
 Support key regional initiatives and projects led by the Head of IOS and Head of Finance & Admin, including tracking and reporting progress, and coordinating with internal stakeholders to achieve outputs.
 Support the Head of IOS and Head of Finance & Admin by generating insights, summaries, and draft communications using AI tools while ensuring accuracy and relevance.
 Ensure compliance with regional and corporate policies and procedures in all administrative and coordination activities.
 Maintain accurate records, filing systems, and documentation for ease of access and compliance.
 Ensure accurate completion of monthly travel and other related expenses for the Head of IOS and Head of Finance, ensuring timeous approval and submissions for reimbursement.
 
Your Profile You contribute
 
Bachelor’s degree in Communications and Business
 Excellent communication and administration skills
 Proficient knowledge of MS Office applications
 Problem-solving and analytical skills
 Collaboration and attention to detail
 Ability to prioritise and manage multiple deliverables
 Integrity and confidentiality
 Your application Interested? Apply online now!
 
Have we sparked your interest? Then send us your application! You can expect exciting challenges that provide real impetus, in a team that motivates and supports you at the same time – and framework conditions that are not only attractive but also adapt to your life.
 
To get us talking quickly, simply send us your application via our online form – it takes less than 5 minutes!

Irwin & Dow

<div>The Role
Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant &amp; Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office.
This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.
Requirements
We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably.
Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.
About the company
Irwin &amp; Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government &amp; semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.</div>

Executive Assistant & Office Administrator

Abu Dhabi Investment Council

<div>ADIC is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Real Assets Department. The successful candidate will help the team run smoothly &mdash; coordinating diaries, meetings, travel and logistics and helping to maintain the professionalism and polish expected in all interactions with clients, prospects and strategic partners. 
This is an opportunity to work at the centre of a dynamic and evolving investment team while helping to strengthen our structure and support the development of a best-in-class EA function. With AI playing an ever increasing role, we are committed to leveraging these tools to enhance efficiency as the department grows. 
Key Responsibilities<ul><li>Perform a broad range of administrative activities for the Real Assets team as assigned by the line manager.</li><li>Attend internal and external meetings and take minutes as required.</li><li>Manage team diaries and daily priorities with sound judgement and discretion; schedule appointments and coordinate meetings, facilities, events and travel arrangements, ensuring the team is well prepared for every engagement.</li><li>Manage accurate records, contacts and meeting notes, including CRM systems where required.</li><li>Establish and maintain the department's files, inventories, records and data management systems, liaising with other ADIC departments as needed.</li><li>Compose and edit technical and administrative correspondence and documentation.</li><li>Assist in administrative problem-solving, project planning, and the execution of departmental goals and objectives.</li><li>Prepare reports, summaries and responses to enquiries from a variety of sources.</li><li>Support ad hoc projects, leadership activity and business development priorities as required.</li><li>Carry out other similar duties as assigned.</li></ul> 
Experience and Qualifications<ul><li>Substantial experience supporting senior executives, ideally within financial services, professional services or consulting.</li><li>Strong diary, inbox, travel and meeting management experience.</li><li>Bachelor&rsquo;s degree.</li><li>Prior UAE experience beneficial, but not essential.</li></ul> 
Technical Skills<ul><li>Proficient in Microsoft Office; experience with AI-enabled productivity tools an advantage.</li><li>Excellent written and verbal English, with the ability to compose and edit error free materials.
</li><li>Arabic (spoken and written) is an advantage but not mandatory.</li></ul> 
Skills and Attributes<ul><li>Highly organized, with excellent attention to detail and the ability to manage multiple priorities calmly.</li><li>Confident and diplomatic and able to manage upwards.</li><li>Discreet with sound judgement in handling confidential and sensitive information.</li><li>Anticipate requirements and act on them, balancing detail with the wider context.</li><li>A strong communicator, both written and verbal.</li><li>Collaborative team player who supports colleagues and builds effective relationships across the organization.</li><li>Comfortable in a fast-moving environment, with occasional out-of-hours support.</li></ul></div>

Executive Assistant - Real Assets Department

Short Term Rentals Agency

Company: Julius Homes, boutique holiday home management, DubaiType: Full time, Dubai based with hybrid flexibilitySalary: AED 3,000 per monthAbout the roleJulius Homes manages luxury holiday homes across Palm Jumeirah, Dubai Marina, Downtown, and Business Bay. We need a trusted Personal Assistant to the owner. You will be the right hand to the founder. You will manage his time, handle company admin, and represent Julius Homes in person when needed. This role suits someone discreet, organised, proactive, and confident dealing with owners and suppliers. Flexibility with your schedule is essential.Owner support<ul><li>Act as the main point of contact for the owner</li><li>Manage his daily schedule and set priorities</li><li>Own his calendar, book meetings, and avoid clashes</li><li>Arrange travel, flights, hotels, and visas</li><li>Prepare him for meetings with agendas and briefing notes</li><li>Take notes in meetings and track follow up actions</li><li>Handle confidential personal and business admin</li><li>Screen calls, messages, and emails on his behalf</li></ul>Meetings and representation<ul><li>Represent Julius Homes at meetings with owners, suppliers, and authorities</li><li>Liaise with third parties, real estate agents, furnishing, design, and maintenance companies</li><li>Organise property photoshoots end to end</li><li>Coordinate furnishing, styling, and design projects</li><li>Book and follow up on maintenance work</li><li>Attend viewings and site visits when the owner cannot</li><li>Prepare and submit company documents</li><li>Follow up with third parties until tasks close</li></ul>Operations support<ul><li>Manage guest communication across Airbnb, Booking.com, and WhatsApp</li><li>Coordinate check ins, check outs, and cleaning teams</li><li>Handle property owner reporting and monthly statements</li><li>Manage invoices and expense tracking</li><li>Run local errands and property visits across Dubai</li></ul>Required skills<ul><li>Two years experience as a PA or in holiday home operations</li><li>Holiday home or Airbnb knowledge</li><li>Valid UAE residence visa, spouse or dependent visa welcome</li><li>Fluent written and spoken English</li><li>Ability to travel across Dubai</li><li>Proactive with strong attention to detail</li><li>Flexible with working hours</li><li>Discretion at all times</li><li>Confident with Google Workspace, WhatsApp, and property tools (PMS systems), CRM and Project Management tools</li></ul>Nice to have<ul><li>UAE driving licence preferred</li><li>Knowledge of Dubai holiday home rules</li><li>Experience with Project Management tools</li></ul>How to applySend your CV and a short note on your holiday home experience.Pay: AED3,000.00 per monthWork Location: Hybrid remote in Dubai

Executive Assistant, Holiday Homes (Dubai based)

KAF CAFE

Job Title: Personal Assistant to CEOJob Summary: We are seeking a highly organized and proactive Personal Assistant to support the CEO in managing daily operations, schedules, and communications.Key Responsibilities:<ul><li>Manage the CEO&rsquo;s calendar, meetings, and travel arrangements</li><li>Handle emails, calls, and correspondence on behalf of the CEO</li><li>Prepare meeting materials, reports, and presentations</li><li>Coordinate with internal teams and external stakeholders</li><li>Handling Emails &amp; daily reports from HOD's</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred)</li><li>3&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior leadership</li><li>Proven experience as a Personal Assistant or Executive Assistant</li><li>Strong organizational+</li><li>and communication skills</li><li>Ability to multitask and handle confidential information</li><li>Proficiency in MS Office / Google Workspace</li><li>High level of professionalism, integrity, and confidentiality</li><li>Candidate must be in UAE</li><li>Female only.</li></ul>Employment Type: Full-timeJob Types: Full-time, PermanentPay: AED10,000.00 - AED15,000.00 per monthApplication Question(s):<ul><li>Are you a Female?</li></ul>Language:<ul><li>Tajik or Russian (Required)</li></ul>Work Location: In person

Personal Assistant to CEO

Property Shop Investment LLC

Key ResponsibilitiesAdministrative Support<ul><li>Manage daily calendars, appointments, and scheduling.</li><li>Organize meetings, prepare agendas, and take meeting minutes.</li><li>Handle email correspondence and communication on behalf of the manager.</li><li>Maintain and organize documents, files, and records.</li></ul>Operational &amp; Personal Support<ul><li>Coordinate travel arrangements, itineraries, and hotel bookings.</li><li>Assist with personal errands, reminders, and task management.</li><li>Support in preparing reports, presentations, and documentation.</li><li>Handle confidential information with discretion and integrity.</li></ul>Coordination &amp; Communication<ul><li>Liaise with internal teams, clients, and external partners professionally.</li><li>Follow up on pending tasks, deliverables, and deadlines.</li><li>Serve as a point of contact for scheduling and information flow.</li></ul>Office &amp; Task Management<ul><li>Monitor office supplies and coordinate with admin for required items.</li><li>Manage small events, bookings, and logistics when needed.</li><li>Support in small project coordination and task tracking.</li></ul>Qualifications &amp; SkillsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or relevant field (preferred).</li><li>1&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or in an administrative role.</li></ul>Core Skills<ul><li>Excellent verbal &amp; written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient with MS Office (Word, Excel, PowerPoint) and digital scheduling tools.</li><li>High attention to detail and accuracy.</li><li>Ability to work under pressure and manage time effectively.</li><li>Professional demeanor and strong interpersonal skills.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthWork Location: In person

Personal Assistant- Tagalog Speaker

Explore 100+ Executive assistant in United Arab Emirates this July. Find roles across top companies and apply now to boost your career.

100 executive assistant jobs In United Arab Emirates

Executive Assistant

Executive Assistant

Executive Assistant & Office Administrator

Executive Assistant - Real Assets Department

Executive Assistant, Holiday Homes (Dubai based)

Personal Assistant to CEO

Personal Assistant- Tagalog Speaker