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Emirates Investment Authority

<div>Purpose
The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.
The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
Core Responsibilities
Responsibilities and duties<ul><li>
Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management.</li><li>
Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication</li><li>
Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention</li><li>
Dealing with incoming email, letters, often corresponding on behalf of the Executive Director</li><li>
Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks</li><li>
Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness</li><li>
Support SA department in streamlining data structure of SA documents and filings</li><li>
Develop and implement process improvements to enhance operational efficiency and administrative workflows</li><li>
Maintaining the budget/accounts for the department ensuring accuracy</li><li>
Writing and keeping custody of minutes of SA department meetings and all follow ups on action items</li><li>
Oversee coordination of department-related events, workshops, and stakeholder meetings.</li><li>
Producing documents, briefing papers, reports and presentations;</li><li>
Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings</li><li>
Carrying out specific projects and research;</li><li>
Supporting the team and any projects or establishments that comes under the department</li><li>
Perform other duties as assigned by Line Manager</li><li>
Drafting external communications (English and Arabic)</li><li>
Translating documents</li><li>
Covering the CEO Office as required</li><li>
Maintaining online records and systems as required</li></ul> 
Requirements 
Qualifications &amp; Experience
Education<ul><li>
High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field</li></ul>
Experience<ul><li>
Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities.</li><li>
Proven ability to handle Board documentation, and governance-related tasks.</li><li>
Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication.</li></ul>
Technical &amp; Functional Skills<ul><li>
Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills</li><li>
Excellent interpersonal and communication skills (oral, written, presenting)</li><li>
Flexibility to work and interest in working across sectors when required</li></ul>
Behavioural Competencies<ul><li>
Radiating positive energy and enthusiasm, can-do mentality</li><li>
Drive to achieve, goal and results oriented</li><li>
Ownership, takes responsibility for all work activities and personal actions</li></ul></div>

Executive Assistant

GP GLOBAL MAG LLC

Duties &amp; Responsibilities:<ul><li>We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives. The ideal candidate is a native Arabic speaker with excellent communication skills in both Arabic and English, strong attention to detail, and the ability to handle confidential information with discretion.</li><li>Representing the CEO's office for any form of communication and correspondence</li><li>Effective in Calendar Management and co-ordination with cross functional departments</li><li>Maintaining proper filing system and documentation for all departments</li><li>Co-coordinating for travel bookings for domestic, international, as and when required.</li><li>Preparing various reports on regular basis</li><li>Maintaining MOMs of various meetings and appointments</li><li>Generating various MIS reports.</li><li>Responsible for handling all required administrative activities related to CEO&rsquo;s office</li><li>Taking care of projects from start to finish, managing time and tasks effectively</li><li>Manage a heavy workload and at times conflicting priorities as well as tracking progress on a wide range of tasks</li><li>Typing with the ability to draft own correspondence</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Jebel Ali: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current Visa status?</li><li>Are you currently working or employed? if yes, specify your notice period.</li><li>Mention you Expected salary package</li><li>Are you a native Arabic speaker?</li><li>How many years of experience do you have as an Executive Assistant?</li></ul>Experience:<ul><li>Lubricant Industry: 2 years (Preferred)</li></ul>Work Location: In person

Confidential

<div>
 
 This is a rare and high-impact opportunity to support the
 
 Chairman and senior leadership
 
 at the very centre of the organisation. The role requires impeccable judgment, absolute discretion, and the ability to operate with confidence in a fast-paced, high-performance environment.
 
 
 
 
 
 As
 
 Executive Assistant to the Chairman
 
 , you will act as a trusted strategic partner, managing complex business and personal priorities. You will oversee demanding schedules, sensitive communications, VIP engagements, and coordination across multiple entities&mdash;always staying several steps ahead to ensure seamless execution.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the Chairman&rsquo;s calendar, inbox, meetings, and travel logistics with foresight and precision
 </li>
 <li>
 Prepare, review, and handle executive correspondence, presentations, reports, and confidential documentation
 </li>
 <li>
 Serve as a key liaison between the Chairman, executives, board members, and high-profile external stakeholders
 </li>
 <li>
 Act as a true gatekeeper, triaging communications and protecting executive focus and priorities
 </li>
 <li>
 Attend meetings, capture minutes, track action items, and drive follow-ups to completion
 </li>
 <li>
 Coordinate across departments and business units to support strategic initiatives and leadership alignment
 </li>
 <li>
 Provide support on personal matters including property, private travel, and lifestyle arrangements
 </li>
 <li>
 Anticipate needs, identify risks, and proactively resolve issues before they escalate
 </li>
 <li>
 Build trusted relationships across the organisation to enable smooth information flow and execution
 </li>
 <li>
 Uphold the highest standards of professionalism, confidentiality, and discretion at all times
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 Minimum
 
 3 years&rsquo; experience
 
 supporting C-suite executives, founders, or principals (UK and UAE experience preferred)
 </li>
 <li>
 Highly proactive, adaptable, and calm under pressure in dynamic environments
 </li>
 <li>
 Exceptionally polished verbal and written communication skills
 </li>
 <li>
 Strong organisational, planning, and project coordination capabilities
 </li>
 <li>
 Fluent in English; additional languages are an advantage (bilingual or trilingual preferred)
 </li>
 <li>
 Meticulous attention to detail with a solutions-driven mindset
 </li>
 <li>
 High emotional intelligence and sound judgment when handling sensitive matters
 </li>
 <li>
 Flexible with working hours to provide senior-level executive support
 </li>
 </ul>
 
 
</div>

The Floorist

We are looking for a highly organized and proactive Executive Assistant with at least 2&ndash;3 years of experience in a similar role within the UAE. The ideal candidate should be detail-oriented, professional, and capable of handling confidential information while supporting senior management in daily operations.Job Requirements:<ul><li>Minimum 2&ndash;3 years of experience as an Executive Assistant or in a similar administrative role (UAE experience preferred).</li><li>Provide high-level administrative support to senior management, including managing calendars, scheduling meetings, and coordinating appointments.</li><li>Prepare and draft emails, letters, reports, presentations, and other documents as required.</li><li>Handle internal and external communications on behalf of management in a professional manner.</li><li>Organize meetings, take minutes, and follow up on action points.</li><li>Coordinate travel arrangements including flights, hotel bookings, and itineraries.</li><li>Maintain confidential files, records, and sensitive information with integrity.</li><li>Liaise with clients, suppliers, and internal departments effectively.</li><li>Assist in office management tasks and support daily operational activities.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Strong organizational skills, multitasking ability, and attention to detail.</li><li>Ability to work under pressure and meet deadlines.</li><li>Bachelor&rsquo;s degree in Business Administration or related field is preferred.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED5,000.00 per month

Cube Wooden Works

Responsibilities:<ul><li>Organising their superior&rsquo;s entire schedule</li><li>Working directly with high-level employees</li><li>Making travel arrangements</li><li>Preparing corporate documents</li><li>Maintaining strict confidentiality</li><li>Sustaining a level of professionalism among staff</li></ul>Requirements:<ul><li>Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li><li>Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual tools.</li><li>Communication: Exceptional verbal and written communication in English and Arabic</li><li>Soft Skills: High emotional intelligence, discretion, confidentiality, strong organizational skills, and the ability to work under pressure.</li><li>Education: Bachelor&rsquo;s degree in Engineering, Architecture or a related field is often preferred.</li></ul>Job Type: Full-timeWork Location: In person

Alchemy Group

<div>
 
 
 ROLE :
 
 Executive Assistant
 
 
 
 EXPERIENCE :
 
 1+ years
 
 
 
 LOCATION :
 
 Dubai
 
 
 
 
 
 
 WHAT YOU'LL DO :
 
 
 
 
 
 <ul>
 <li>
 Manage daily executive operations: calendars, travel, meetings, notes.
 </li>
 <li>
 Handle client/partner communication: email, WhatsApp, calls, and follow-ups.
 </li>
 <li>
 Support sales workflows: pipeline tracking, proposals, next-step coordination.
 </li>
 <li>
 Create and maintain docs, reports, and decks using Google Workspace.
 </li>
 <li>
 Draft clear communication: emails, summaries, decks, action items.
 </li>
 <li>
 Use AI tools (ChatGPT, automation, research) to boost productivity.
 </li>
 <li>
 Coordinate cross-team deliverables and ensure deadlines are hit.
 </li>
 <li>
 Maintain confidentiality and handle sensitive info responsibly
 </li>
 </ul>
 
 
 
 
 
 WHAT YOU NEED:
 
 
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Prior client-facing or sales-support experience.
 </li>
 <li>
 Strong Google Workspace and productivity tool skills.
 </li>
 <li>
 Comfort with AI tools and workflows.
 </li>
 <li>
 Strong organisation and prioritisation.
 </li>
 <li>
 Proactive, solution-driven mindset.
 </li>
 <li>
 Discretion with confidential business information.
 </li>
 <li>
 Bonus: Experience in tech, media, advertising, or founder-led teams.
 </li>
 </ul>
 
 
</div>

GigaBrands

<div>
 
 About GigaBrands
 
 
 
 GigaBrands is an innovative eCommerce solutions provider, dedicated to helping brands succeed across various digital marketplaces, particularly through optimized Amazon strategies. With a focus on empowering businesses through expert guidance and robust operational support, our team thrives in a dynamic environment that rewards ambition and creativity.
 
 
 
 About The Role
 
 
 
 We are seeking a dedicated
 
 Executive Assistant
 
 to join our team and support our executive leadership. The ideal candidate is driven, highly organized, and excels in multitasking while maintaining exceptional attention to detail. This role involves providing critical administrative support and managing various executive functions to enhance operational efficiency and ensure smooth communications.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Act as a point of contact between executives and internal/external stakeholders
 </li>
 <li>
 Coordinate executive meetings, travel arrangements, and schedules
 </li>
 <li>
 Assist in the preparation of meeting agendas, materials, and minutes
 </li>
 <li>
 Manage and prioritize executive communications, including emails and calls
 </li>
 <li>
 Support the execution of special projects and initiatives
 </li>
 <li>
 Maintain confidentiality and exercise discretion in handling sensitive information
 </li>
 <li>
 Perform additional administrative tasks as required to support executive leadership
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 At GigaBrands, we believe in fostering a collaborative and empowering work culture where every team member is encouraged to grow and contribute to our mission. Join us and play a key role in shaping the future of eCommerce success!
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative support role, preferably in an executive setting
 </li>
 <li>
 Exceptional organizational skills with the ability to handle multiple priorities
 </li>
 <li>
 Strong communication skills, both verbal and written
 </li>
 <li>
 Ability to operate with discretion and maintain confidentiality
 </li>
 <li>
 Proficient in technology, including Google Workspace and other project management software
 </li>
 <li>
 Self-motivated and able to work independently in a fast-paced environment
 </li>
 <li>
 Demonstrates problem-solving capabilities and a proactive approach to tasks
 </li>
 <li>
 Professional demeanor with a focus on collaboration and teamwork
 </li>
 <li>
 Fluency in English is required; knowledge of other languages is a plus
 
 
 </li>
 </ul>
 
 Expectations:
 
 
 
 <ul>
 <li>
 Full-time commitment (40 hours/week)
 </li>
 <li>
 Ability to adapt to changing priorities and work schedules
 </li>
 <li>
 Willingness to engage in continued professional development and growth opportunities
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Working Conditions
 
 
 
 <ul>
 <li>
 Full-time employment (40 hours per week)
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to work directly with executive leadership
 </li>
 <li>
 Exposure to international operations and travel opportunities
 </li>
 <li>
 High-growth, performance-driven work environment
 </li>
 </ul>
</div>

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