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executive assistant

SmartChoice International GCC

<div>
 <p>
  <strong>
   Executive Assistant
  </strong>
 </p>
 <p>
  <em>
   Dubai
  </em>
 </p>
 <p>
  <em>
   Salary up to AED 22,000
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  My client a leading IT &amp; Cybersecurity company is looking for an
  <strong>
   Executive Assistant
  </strong>
  to provide high-level administrative and business support to a senior executive. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys being at the centre of executive operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  As an Executive Assistant, you will manage a wide range of business-focused responsibilities including report preparation, calendar management, travel coordination, expense processing, and day-to-day executive support. The successful candidate will be solutions-driven, detail-oriented, and confident working with senior stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage and maintain the executive&rsquo;s calendar, meetings, and priorities
  </li>
  <li>
   Coordinate complex travel arrangements and accommodation
  </li>
  <li>
   Prepare reports, presentations, and business documents
  </li>
  <li>
   Process executive expenses and support administrative workflows
  </li>
  <li>
   Organise daily workloads effectively and meet tight deadlines
  </li>
  <li>
   Handle multiple tasks in a dynamic, fast-changing environment
  </li>
  <li>
   Maintain a high level of professionalism and discretion at all times
  </li>
  <li>
   Build strong working relationships and support a professional office culture
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree, ideally in Business Administration or a related field
  </li>
  <li>
   Proven experience as an Executive Assistant or in a senior administrative support role
  </li>
  <li>
   <strong>
    Advanced proficiency across the full Microsoft Office suite
   </strong>
  </li>
  <li>
   Strong organisational, communication, and time-management skills
  </li>
  <li>
   Proactive problem-solver with sound judgment and decision-making ability
  </li>
  <li>
   Excellent verbal and written English skills
  </li>
  <li>
   Arabic speaker
  </li>
  <li>
   <strong>
    Immediately available candidates would be desirable
   </strong>
  </li>
 </ul>
</div>


Executive Assistant

IIQAF

<div><p><b>Company:</b> IIQAF Group<br>
<b>Location:</b> Abu Dhabi, UAE<br>
<b>Industry:</b> Hospital / Health Care<br>
<b>Job Type:</b> Full-Time</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>IIQAF Group is seeking a highly organized and professional <b>Executive Assistant in Abu Dhabi</b> to support senior management within our healthcare operations. The ideal candidate will have strong experience in <b>executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration</b>.</p>
<p>This role is ideal for candidates searching for <b>Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE</b>.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Provide high-level <b>administrative and executive support</b> to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Healthcare Administration, or related field</b></li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b></li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

ARISE IIP

<div>
 <p>
  <strong>
   Position Title
  </strong>
  : Executive Assistant to COO
 </p>
 <p>
  <strong>
   Location
  </strong>
  : Dubai
 </p>
 <p>
  <strong>
   Reports To
  </strong>
  : Chief Operating Officer (COO)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Overview
  </strong>
  :
 </p>
 <p>
  We are seeking a highly organized and proactive Executive Assistant to support the COO in daily operations. The ideal candidate will have strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment. The Executive Assistant will serve as a key liaison between the
  <strong>
   COO
  </strong>
  and other departments, providing comprehensive administrative and strategic support.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
  :
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative Support
  </strong>
  :
 </p>
 <ul>
  <li>
   Manage the COO&rsquo;s calendar, including scheduling meetings, travel arrangements, and appointments.
  </li>
  <li>
   Prepare and organize materials for meetings, including agendas, presentations, and reports.
  </li>
  <li>
   Handle confidential information with discretion and maintain a high level of integrity.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Communication &amp; Coordination
  </strong>
  :
 </p>
 <ul>
  <li>
   Act as the primary point of contact between the COO and internal/external stakeholders.
  </li>
  <li>
   Screen, prioritize, and respond to calls, emails, and inquiries on behalf of the COO.
  </li>
  <li>
   Coordinate cross-functional team meetings and ensure follow-up on action items.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Project Management
  </strong>
  :
 </p>
 <ul>
  <li>
   Assist in managing key projects by tracking timelines, deliverables, and communicating progress.
  </li>
  <li>
   Prepare project status reports and summaries for review by the COO.
  </li>
  <li>
   Follow up with department heads to ensure timely completion of tasks.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Operational Support
  </strong>
  :
 </p>
 <ul>
  <li>
   Conduct research, compile data, and prepare briefs for the COO on business matters.
  </li>
  <li>
   Support the COO in managing daily operations by liaising with key departments.
  </li>
  <li>
   Monitor and assist with key performance indicators (KPIs) to align with business objectives.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Event Planning
  </strong>
  :
 </p>
 <ul>
  <li>
   Organize internal and external events such as executive meetings, conferences, and team-building activities.
  </li>
  <li>
   Coordinate logistics for business trips, corporate events, and client visits.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Requirements
  </strong>
  :
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience
  </strong>
  :
 </p>
 <ul>
  <li>
   A minimum of 5-7 years of experience as an Executive Assistant, preferably supporting C-level executives.
  </li>
  <li>
   Previous experience working in fast-paced, high-pressure environments.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Education
  </strong>
  :
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, or related field.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills &amp; Competencies
  </strong>
  :
 </p>
 <ul>
  <li>
   Exceptional organizational and time management skills.
  </li>
  <li>
   Strong written and verbal communication abilities.
  </li>
  <li>
   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
  </li>
  <li>
   Ability to handle confidential information with professionalism.
  </li>
  <li>
   Proactive, adaptable, and able to manage competing priorities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Language
  </strong>
  :
 </p>
 <ul>
  <li>
   Fluency in English and French.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <p>
  We offer an inclusive and dynamic working environment with opportunities for career growth. As an integral part of the team, you will contribute to the success of the organization and work closely with senior leadership.
 </p>
</div>


Emirates Investment Authority

<div>
 Purpose
 <br/>
 <br/>
 The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.
 <br/>
 <br/>
 The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
 <br/>
 <br/>
 Core Responsibilities
 <br/>
 <br/>
 Responsibilities and duties
 <br/>
 <br/>
 <ul>
  <li>
   Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management
  </li>
  <li>
   Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication
  </li>
  <li>
   Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention
  </li>
  <li>
   Dealing with incoming email, letters, often corresponding on behalf of the Executive Director
  </li>
  <li>
   Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks
  </li>
  <li>
   Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness
  </li>
  <li>
   Support SA department in streamlining data structure of SA documents and filings
  </li>
  <li>
   Develop and implement process improvements to enhance operational efficiency and administrative workflows
  </li>
  <li>
   Maintaining the budget/accounts for the department ensuring accuracy
  </li>
  <li>
   Writing and keeping custody of minutes of SA department meetings and all follow ups on action items
  </li>
  <li>
   Oversee coordination of department-related events, workshops, and stakeholder meetings
  </li>
  <li>
   Producing documents, briefing papers, reports and presentations;
  </li>
  <li>
   Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings
  </li>
  <li>
   Carrying out specific projects and research;
  </li>
  <li>
   Supporting the team and any projects or establishments that comes under the department
  </li>
  <li>
   Perform other duties as assigned by Line Manager
  </li>
  <li>
   Drafting external communications (English and Arabic)
  </li>
  <li>
   Translating documents
  </li>
  <li>
   Covering the CEO Office as required
  </li>
  <li>
   Maintaining online records and systems as required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 Qualifications &amp; Experience
 <br/>
 <br/>
 Education
 <br/>
 <br/>
 <ul>
  <li>
   High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities
  </li>
  <li>
   Proven ability to handle Board documentation, and governance-related tasks
  </li>
  <li>
   Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication
   <br/>
   <br/>
  </li>
 </ul>
 Technical &amp; Functional Skills
 <br/>
 <br/>
 <ul>
  <li>
   Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills
  </li>
  <li>
   Excellent interpersonal and communication skills (oral, written, presenting)
  </li>
  <li>
   Flexibility to work and interest in working across sectors when required
   <br/>
   <br/>
  </li>
 </ul>
 Behavioural Competencies
 <br/>
 <br/>
 <ul>
  <li>
   Radiating positive energy and enthusiasm, can-do mentality
  </li>
  <li>
   Drive to achieve, goal and results oriented
  </li>
  <li>
   Ownership, takes responsibility for all work activities and personal actions
  </li>
 </ul>
</div>


<div><p>Purpose</p><p>
The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.</p><p>
The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.</p><p></p><p>
Core Responsibilities</p><p>
Responsibilities and duties</p><ul><li>
Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management.</li><li>
Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication</li><li>
Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention</li><li>
Dealing with incoming email, letters, often corresponding on behalf of the Executive Director</li><li>
Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks</li><li>
Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness</li><li>
Support SA department in streamlining data structure of SA documents and filings</li><li>
Develop and implement process improvements to enhance operational efficiency and administrative workflows</li><li>
Maintaining the budget/accounts for the department ensuring accuracy</li><li>
Writing and keeping custody of minutes of SA department meetings and all follow ups on action items</li><li>
Oversee coordination of department-related events, workshops, and stakeholder meetings.</li><li>
Producing documents, briefing papers, reports and presentations;</li><li>
Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings</li><li>
Carrying out specific projects and research;</li><li>
Supporting the team and any projects or establishments that comes under the department</li><li>
Perform other duties as assigned by Line Manager</li><li>
Drafting external communications (English and Arabic)</li><li>
Translating documents</li><li>
Covering the CEO Office as required</li><li>
Maintaining online records and systems as required</li></ul><p></p><b><br>
Requirements</b><p><br>
Qualifications &amp; Experience</p><p>
Education</p><ul><li>
High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field</li></ul><p>
Experience</p><ul><li>
Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities.</li><li>
Proven ability to handle Board documentation, and governance-related tasks.</li><li>
Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication.</li></ul><p></p><p>
Technical &amp; Functional Skills</p><ul><li>
Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills</li><li>
Excellent interpersonal and communication skills (oral, written, presenting)</li><li>
Flexibility to work and interest in working across sectors when required</li></ul><p></p><p>
Behavioural Competencies</p><ul><li>
Radiating positive energy and enthusiasm, can-do mentality</li><li>
Drive to achieve, goal and results oriented</li><li>
Ownership, takes responsibility for all work activities and personal actions</li></ul></div>

Confidential

<div>
 <p>
  This is a rare and high-impact opportunity to support the
  <strong>
   Chairman and senior leadership
  </strong>
  at the very centre of the organisation. The role requires impeccable judgment, absolute discretion, and the ability to operate with confidence in a fast-paced, high-performance environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  As
  <strong>
   Executive Assistant to the Chairman
  </strong>
  , you will act as a trusted strategic partner, managing complex business and personal priorities. You will oversee demanding schedules, sensitive communications, VIP engagements, and coordination across multiple entities&mdash;always staying several steps ahead to ensure seamless execution.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage the Chairman&rsquo;s calendar, inbox, meetings, and travel logistics with foresight and precision
  </li>
  <li>
   Prepare, review, and handle executive correspondence, presentations, reports, and confidential documentation
  </li>
  <li>
   Serve as a key liaison between the Chairman, executives, board members, and high-profile external stakeholders
  </li>
  <li>
   Act as a true gatekeeper, triaging communications and protecting executive focus and priorities
  </li>
  <li>
   Attend meetings, capture minutes, track action items, and drive follow-ups to completion
  </li>
  <li>
   Coordinate across departments and business units to support strategic initiatives and leadership alignment
  </li>
  <li>
   Provide support on personal matters including property, private travel, and lifestyle arrangements
  </li>
  <li>
   Anticipate needs, identify risks, and proactively resolve issues before they escalate
  </li>
  <li>
   Build trusted relationships across the organisation to enable smooth information flow and execution
  </li>
  <li>
   Uphold the highest standards of professionalism, confidentiality, and discretion at all times
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidate Profile
  </strong>
 </p>
 <ul>
  <li>
   Minimum
   <strong>
    3 years&rsquo; experience
   </strong>
   supporting C-suite executives, founders, or principals (UK and UAE experience preferred)
  </li>
  <li>
   Highly proactive, adaptable, and calm under pressure in dynamic environments
  </li>
  <li>
   Exceptionally polished verbal and written communication skills
  </li>
  <li>
   Strong organisational, planning, and project coordination capabilities
  </li>
  <li>
   Fluent in English; additional languages are an advantage (bilingual or trilingual preferred)
  </li>
  <li>
   Meticulous attention to detail with a solutions-driven mindset
  </li>
  <li>
   High emotional intelligence and sound judgment when handling sensitive matters
  </li>
  <li>
   Flexible with working hours to provide senior-level executive support
  </li>
 </ul>
 <p>
 </p>
</div>


Loft Orbital Solutions

<div><div><div><b>Wanna join the adventure?</b></div>
<div></div>
<div>We are looking for a highly capable and detail-oriented <b>Executive Assistant</b> to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO&rsquo;s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.</div>
<div></div>
<div>You must be sharp, discreet, and proactive, able to anticipate needs before they arise and</div>
<div>manage priorities in a fast-moving environment. This is not a typical 9-to-5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO&rsquo;s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.</div>
<div></div>
<div>If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.</div></div>
<div><div><h3 class="jobSectionHeader"><b>About this Role:</b></h3><div><div><ul>
<li>Own and manage the CEO&rsquo;s professional and personal calendar end to end including</li>
<li>board meetings, leadership offsites, personal appointments, and family events</li>
<li>Stay on top of the CEO&rsquo;s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up</li>
<li>Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed</li>
<li>Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel</li>
<li>Manage personal matters and commitments that intersect with the CEO&rsquo;s professional life with discretion and efficiency</li>
<li>Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO&rsquo;s time</li>
<li>Handle sensitive information with the highest level of confidentiality and professionalism</li>
<li>Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times</li>
</ul>
</div></div></div></div><div></div><div><div><h3 class="jobSectionHeader"><b>Must Haves:</b></h3><div><div><ul>
<li>Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines</li>
<li>Excellent written and verbal communication skills in English. Arabic is a plus</li>
<li>High level of discretion, integrity, and trustworthiness</li>
<li>Strong problem-solving ability and resourcefulness in high-pressure situations</li>
<li>Comfortable managing both professional and personal tasks in a blended role</li>
<li>Proficiency in Microsoft Office, Google Workspace, and scheduling tools</li>
</ul></div></div></div></div><div><div>Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.</div></div></div>

Explore 634+ Executive assistant in United Arab Emirates this April. Find roles across top companies and apply now to boost your career.

634 executive assistant jobs In United Arab Emirates

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