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executive assistant

UCS Prime Real Estate LLC

<p>We are seeking an experienced and highly organized <i><b>Executive Assistant</b></i> to provide comprehensive support to the Chairman and the organization. The successful candidate will serve as the primary point of contact for the Chairman, managing his schedule while also assisting with general administrative tasks of the organization.</p><p><b>Calendar Management:</b> Efficiently manage the Chairman's calendar, including scheduling meetings, appointments, and events, and proactively anticipate schedule changes or conflicts.</p><p><b>Communication:</b> Serve as the primary liaison to the Chairman for internal and external communication.</p><p><b>Meeting Coordination:</b> Coordinate and prepare materials for meetings attended by the Chairman, including agendas, presentations, and reports. Attend meetings, take minutes, and follow up on action items as needed.</p><p><b>Travel Arrangements:</b> Arrange domestic and international travel itineraries for the Chairman, including flights, accommodations, and transportation, ensuring all arrangements are efficient and cost-effective.</p><p><b>Administrative Support:</b> Provide general administrative support to the Chairman, including drafting correspondence, preparing expense reports, and maintaining files and records.</p><p><b>Confidentiality:</b> Handle sensitive information with utmost discretion and maintain confidentiality at all times, ensuring the Chairman's privacy and confidentiality are protected.</p><p><b>Relationship Management:</b> Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, and partners, representing the Chairman professionally and effectively.</p><p><b>Special Projects:</b> Assist the Chairman with special projects and initiatives as assigned, conducting research, compiling data, and providing logistical support as needed.</p><p><b>Real Estate Administrator: </b>Prepare and review MOUs, NOCs, Form A/B/F, tenancy contracts and other legal real estate forms in line with DLD &amp; RERA regulations.</p><p>Manage Trakheesi permits and property listings on portals such as Bayut, Property Finder, Dubizzle, and ensure media and data are accurate.</p><p>Maintain CRM/Property Database systems with up-to-date records.</p><p><b>Qualifications</b></p><p>Experience: 2&ndash;4 years as Executive Assistant; Real Estate industry preferred but not mandatory</p><p>Knowledge: Familiarity with Dubai-specific regulations (RERA, DLD, Ejari, Trakheesi).</p><p>Excellent communication, strong organizational and multitasking abilities, and attention to detail.</p><p>Technical: Proficiency with MS Office and real estate software.</p><p>Job Type: Full-time</p><p>Pay: AED6,000.00 - AED7,000.00 per month</p><br /> <div id='job-id'>Job Id: HKluiHG/AkFduQC3jIgw/+n6uk4bezrXqThN48bNFf5TLDyJxbLQ6GuxK+YOmYZ2p0cHOo9rjEntPHjWgLczqCCF7AhenjC7oKddXs689reMGS3YP4YLnQU=</div>

Executive Assistant

Eaton

<div>
 Eaton has been a key player in the Middle East for 40 years. Last July, we announced the construction of a
 <strong>
  new sustainable campus
 </strong>
 in Dubai, which will bring together our commercial, manufacturing, and support functions, providing room for future growth.
 <br/>
 <br/>
 <strong>
  About Eaton
  <br/>
  <br/>
 </strong>
 Eaton is a power management company where we provide energy-efficient solutions that help our customers effectively manage electrical, hydraulic and mechanical power more efficiently, safely and sustainably. Eaton is dedicated to improving the quality of life and the environment through the use of power management technology and services. Eaton has approximately 96,000 employees and sells products to customers in more than 175 countries.
 <br/>
 <br/>
 We are seeking a highly organized, proactive, and professional
 <strong>
  Executive Assistant.
 </strong>
 The Executive Assistant will provide high-level administrative, operational, and project coordination support, ensuring the VP&rsquo;s activities run smoothly and effectively. The ideal candidate will be a self-starter with strong communication skills, attention to detail, and the ability to manage confidential information in a fast-paced technical environment.
 <br/>
 <br/>
 <strong>
  What You&rsquo;ll Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex scheduling and calendar coordination across internal teams, clients, and external stakeholders.
  </li>
  <li>
   Organize and prepare materials for meetings, presentations, and reports; compile data and produce executive-level summaries.
  </li>
  <li>
   Screen and prioritize emails, correspondence, and requests, ensuring timely follow-up and appropriate responses.
  </li>
  <li>
   Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
  </li>
  <li>
   Act as a liaison between the VP and internal/external stakeholders, ensuring smooth communication flow.
  </li>
  <li>
   Track key projects, deliverables, and initiatives, proactively following up on deadlines and action items.
  </li>
  <li>
   Handle confidential information with discretion and maintain a high level of professional integrity.
  </li>
  <li>
   Assist with organizing team events, meetings, conferences, and technical workshops.
  </li>
  <li>
   Perform general administrative duties such as filing, record-keeping, procurement requests, and office management tasks.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree or equivalent experience in business administration, management, or a related field.
  </li>
  <li>
   10+ years of related experience in large Multinational Organizations
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience as an executive assistant or in a similar role supporting senior leadership.
  </li>
  <li>
   Exceptional organizational and time-management skills.
  </li>
  <li>
   Strong interpersonal and communication abilities.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Ability to handle confidential information with discretion.
  </li>
  <li>
   Excellent problem-solving skills and attention to detail.
  </li>
  <li>
   Flexibility and adaptability in a fast-paced environment.
  </li>
  <li>
   Professional demeanor and a positive attitude.
  </li>
  <li>
   Experience with project management tools and software is a plus.
  </li>
  <li>
   Demonstrated ability to communicate and coordinate with others.
  </li>
  <li>
   Skilled in navigating &amp; collaborating with multiple stakeholders in a complex organization.
  </li>
  <li>
   Strong sense of urgency &amp; solid organization skills, able to resolve problems efficiently.
  </li>
  <li>
   Self-motivated &amp; driven.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer You
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Being part of a company that has been in business for more than 100 years, is well known in the industry, and has a major impact on the energy industry
  </li>
  <li>
   Work in a company that is commitment to Inclusion &amp; Diversity and Sustainability
  </li>
  <li>
   Annual mentoring program, Eaton University, a reward, and recognition system
  </li>
  <li>
   Ongoing Learning and Career Development Opportunities in a global company. Build your career and apply internally for our open positions worldwide
  </li>
  <li>
   Strong, agile and diverse team locally and globally
  </li>
  <li>
   Strong processes and state-of-the-art systems and tools
  </li>
  <li>
   Structured employee development processes, open feedback culture with development plans
  </li>
  <li>
   Detailed induction support and well-structured onboarding
  </li>
  <li>
   Balance your work and life with a hybrid worktime model
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Living and Working in Dubai
 <br/>
 <br/>
 Dubai is a vibrant, cosmopolitan city known for its modern architecture, luxurious lifestyle, and rich cultural heritage. Living and working in Dubai offers an exceptional quality of life with world-class amenities, a safe environment, and a thriving expatriate community. Experience a dynamic blend of work and leisure in one of the world&rsquo;s most exciting cities.
 <br/>
 <br/>
 Ready to make a difference? Join Eaton&rsquo;s Dubai Team and be part of a company shaping the future of sustainable manufacturing and power management!
 <br/>
 <br/>
 We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.
 <br/>
 <br/>
</div>


Mideast Data Systems

<div>
 Date: Aug 16, 2025
 <br/>
 <br/>
 Location:
 <br/>
 <br/>
 Dubai, AE
 <br/>
 <br/>
 Company: Mideast Data Systems LLC
 <br/>
 <br/>
 Req ID: 1634
 <br/>
 <br/>
 <strong>
  Job Title
  <br/>
  <br/>
 </strong>
 <strong>
  Executive Assistant
  <br/>
  <br/>
 </strong>
 <strong>
  Job Scope
  <br/>
  <br/>
 </strong>
 The Executive Assistant is accountable for coordinating and managing the day-to-day activities and operation of the Senior VP&rsquo;s office. S/He supervises and handles the schedules and communications in a timely and accurate manner while handling different organizational and administrative tasks.
 <br/>
 <br/>
 <strong>
  Main Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee and support all administrative duties in the office and ensure smooth operation at all levels
  </li>
  <li>
   Manage the flow of information through screening and prioritizing calls, visitors and correspondence taking messages when needed
  </li>
  <li>
   Manage the calendar of the Senior VP, set up and attend work meetings taking minutes and sending back reports and memos to attendees
  </li>
  <li>
   Supervise and coordinate arrangements for travel and work-related accommodations as well as other administrative and organizational tasks
  </li>
  <li>
   Produce and validate the content of memos, e-mails, presentations and reports to be sent to management
  </li>
  <li>
   Monitor and follow up on daily office expenses, negotiate prices and manage contracts making sure all items are invoiced and paid on time
  </li>
  <li>
   Prepare and oversee the office budget, plan expenditures, analyze variances and issue related reports
  </li>
  <li>
   Follow up on office supply inventory making orders for missing items when and as needed
  </li>
  <li>
   Design, implement and maintain office filing system while establishing and monitoring procedures for record keeping
  </li>
  <li>
   Interview and recruit office staff and provide proper training to ensure smooth on-boarding of the new joiner
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Position Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Education
  <br/>
  <br/>
 </strong>
 Bachelor&rsquo;s degree in Business Administration or any other related field
 <br/>
 <br/>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 At least 3 years in a similar role.
 <br/>
 <br/>
</div>
<br /> <div id='job-id'>Job Id: lyGvOaGkFBxxjY4dfQmiP7gVOheh8RI2tQQyBItoB/O6Z47jgJfUWblaL5ju3KtdFD7cUDnxNlwxbCUY9CymGQPiByVM+cmH8sdT/U+ZLgBIJhDWww/oDwx29y2onmeFQExX</div>

Devi Accessories DWC 

<p><b>About Us</b></p><p><b>Join our prestigious jewelry brand, renowned for creating timeless and elegant pieces. We are seeking a dynamic, highly organized, and detail-oriented Executive Assistant to support our executive team and ensure the smooth execution of daily operations. If you have a passion for luxury, fashion, and administrative excellence, this is your opportunity to thrive in a glamorous and fast-paced environment.</b></p><p><b>Key Responsibilities</b></p><p><b>* Provide high-level administrative support to senior management, including calendar management, meeting coordination, and travel arrangements.</b></p><p><b>* Prepare presentations, reports, meeting agendas, and professional correspondence.</b></p><p><b>* Communicate effectively with clients, suppliers, and internal departments on behalf of executives.</b></p><p><b>* Coordinate and oversee jewelry exhibitions, VIP appointments, and private events.</b></p><p><b>* Maintain accurate inventory records and ensure the smooth day-to-day management of the office.</b></p><p><b>* Support marketing initiatives, assist with social media content, and contribute to customer service excellence.</b></p><p><b>* Handle confidential information with discretion and maintain a high level of professionalism at all times.</b></p><p><b>* Liaise with free zone authorities and government portals, particularly Dubai World Central (DWC), for company-related activities.</b></p><p><b>* Manage import and export documentation, including customs clearance, shipping logistics, and compliance with UAE regulations.</b></p><p><b>* Create visually appealing materials for marketing and communications using tools such as Canva.</b></p><p><b>Qualifications</b></p><p><b>* Minimum 7 years of proven experience as an Executive Assistant within the luxury brand, or high-end retail industry.</b></p><p><b>* Strong organizational and multitasking skills with exceptional attention to detail.</b></p><p><b>* Excellent verbal and written communication skills; ability to interact with high-end clientele.</b></p><p><b>* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant digital tools.</b></p><p><b>* Knowledge of UAE government portals, including DWC (Dubai World Central), and experience with related administrative procedures.</b></p><p><b>* Solid understanding of import/export documentation and processes, including customs and shipping logistics.</b></p><p><b>* Experience with email marketing platforms and Canva for content creation.</b></p><p><b>* Ability to adapt quickly to a fast-paced and dynamic environment.</b></p><p><b>* Bachelor&rsquo;s degree in Business Administration, Communications, or a related field is preferred.</b></p><p><b>* Strong candidate who is available to join immediately.</b></p><p><b>Benefits</b></p><p><b>* Competitive salary.</b></p><p><b>* Opportunity to work closely with industry leaders and luxury clientele.</b></p><p><b>* Professional growth opportunities within the company.</b></p><p><b>* Exposure to high-profile events and international trade activities.</b></p><p><b>* 5-day work week, Monday to Friday, 10:00 AM &ndash; 6:00 PM.</b></p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p>

EXECUTIVE ASSISTANT

Expertise Recruitment

<div><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><p>The Executive Assistant plays a crucial role in providing high-level administrative support to the CEO. It requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple tasks efficiently.</p><p><b><br>
MAIN RESPONSIBILITIES</b></p><br>
<ul><li>
Assist with research, and presentations as requested by the CEO.<br>
</li><li>
Participate in innovative projects and take initiatives in suggesting new ideas based on need.<br>
</li><li>
Help manage the CEO's schedules, appointments, and travel arrangements.<br>
</li><li>
Act as a liaison between the CEO and internal/external stakeholders, maintaining professional relationships and handling requests or inquiries.<br>
</li><li>
Draft and edit correspondence, memos, and other documents on behalf of the CEO when needed.<br>
</li><li>
Ensure timely communication and follow-up on behalf of the CEO, keeping them informed of relevant information or updates.<br>
</li><li>
Maintain strict confidentiality and discretion in handling sensitive information and confidential matters.</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><br>
<p></p><ul><li>
Bachelor&rsquo;s degree in Business Administration or a related field.<br>
</li><li>
5+ years of proven experience in a similar administrative and/or analytical role.<br>
</li><li>
Excellent organizational and time management skills.<br>
</li><li>
Fluency in Arabic and English.<br>
</li><li>
Strong written and verbal communication abilities.<br>
</li><li>
Proficiency in Microsoft Office Suite and other relevant software.<br>
</li><li>
Ability to prioritize tasks and manage multiple deadlines.<br>
</li><li>
Discretion and confidentiality in handling sensitive information.<br>
</li><li>
Flexibility and adaptability to changing priorities and deadlines.</li></ul></div></div><p></p>

One Phone call real estate

<p>We are seeking a highly organized, proactive, and adaptable <b>Executive Assistant</b> to support the CEO of a fast-paced Dubai real estate business. This role combines <b>business operations</b>, <b>client coordination</b>, and <b>personal task management</b> to ensure smooth day-to-day execution and allow the CEO to focus on high-value activities.</p><p><b>Responsibilities:</b></p><p><b>Schedule &amp; Communication Management</b></p><ul><li>Manage and maintain the CEO&rsquo;s calendar, including booking calls, meetings, property viewings, and personal appointments.</li><li>Send and respond to emails, WhatsApp messages, and social media DMs on behalf of the CEO.</li><li>Book networking events, private lunches, and media opportunities.</li></ul><p><b>Client &amp; Lead Management</b></p><ul><li>Filter and identify qualified clients from multiple channels (social media, portals, referrals).</li><li>Schedule calls and follow-ups according to company process.</li><li>Handle client KYC/onboarding paperwork, ensuring compliance with UAE regulations.</li><li>Coordinate with developers, agents, and third-party partners to gather required documents and updates.</li></ul><p><b>Operations &amp; Administration</b></p><ul><li>Maintain organized records of client documents, templates, and brochures.</li><li>Monitor and update CRM with all client interactions and lead progress.</li><li>Prepare proposals, presentations, and reports for client meetings.</li><li>Manage internal finance/admin paperwork and track commission status.</li></ul><p><b>Performance Tracking &amp; Reporting</b></p><ul><li>Monitor and report key performance metrics, user activity, and sales progress.</li><li>Stay updated on UAE real estate trends; provide <b>5 daily news bulletins</b> to management.</li></ul><p><b>Personal Support</b></p><ul><li>Assist with personal tasks such as travel bookings, appointments, bill payments, and errands.</li><li>Maintain strict confidentiality in handling personal and business matters.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum <b>1 year experience</b> in real estate operations, sales support, or executive assistance within the UAE.</li><li>Strong understanding of the Dubai property market, transaction process, and documentation requirements.</li><li>Experience with CRM systems, Google Workspace, and social media account management.</li><li>Excellent written and spoken English (Arabic is a plus).</li><li>Highly organized, proactive, and able to work with minimal supervision.</li><li>Flexible and willing to be on call outside of standard working hours when urgent tasks arise.</li></ul><p>Job Types: Full-time, Part-time, Contract</p><p>Pay: AED2,500.00 - AED5,000.00 per month</p><p>Experience:</p><ul><li>real estate: 1 year (Required)</li></ul>

Autodesk

<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div>Job Requisition ID #</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div>
25WD89912<div></div><div>
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.</div><div></div><div>
Responsibilities</div><div>
Executive Support:</div><ul><li>
Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>
Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables</li><li>
Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering</li><li>
Maintain email aliases, distribution lists, and shared directories, including maintaining permissions</li><li>
Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.</li><li>
Create presentations, region-wide communications, and maintain organization charts</li><li>
Act as a gatekeeper and point of contact in the Dubai office</li><li>
Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.</li><li>
Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.</li><li>
Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.</li></ul><div></div><div>
Contingent Workforce Management:</div><ul><li>
Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.</li><li>
Raise purchase orders, verify invoices, and process payments for CW costs and expenses.</li><li>
Track approved costs, manage compensation updates, and liaise with hiring agencies.</li><li>
Serve as the primary point of contact between Autodesk and hiring agencies.</li></ul><div>
Procurement:</div><ul><li>
Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices.</li><li>
May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.</li><li>
Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users.</li></ul><div>
Finance:</div><ul><li>
Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner</li><li>
Work with FBP to track opex, assess and secure future budgets, and submit payments on time.</li><li>
Support the tax team to obtain the signed finance reports and submit them as needed.</li></ul><div></div><div>
Minimum Qualifications</div><ul><li>
Bachelor&rsquo;s degree in business administration, HR, or related fields</li><li>
6+ years&rsquo; experience supporting senior executives in a fast-paced, multinational environment</li><li>
Exceptional time management, organizational, and multitasking skills.</li><li>
Willing to adapt to a rapidly changing environment and new processes and responsibilities</li><li>
Proven ability to work under pressure, communicate effectively, and meet deadlines</li><li>
Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint</li><li>
Strong interpersonal and written/verbal communication skills in English; Arabic is a plus</li><li>
Able and willing to travel to events or internal meetings, locally and internationally as required</li><li>
Due to our globally distributed team, you may occasionally work outside of normal business hours</li><li>
Discreet and experienced in handling sensitive and confidential information.
</li></ul><div>The Ideal Candidate</div><ul><li>
Takes initiative and is a self-starter who thrives with minimal supervision</li><li>
Excels at managing complex projects and delivering results both independently and collaboratively</li><li>
Enjoys building positive working relationships across all levels and geographies</li><li>
Highly organized, detail-driven, and capable of juggling multiple responsibilities</li><li>
Embraces change, learns quickly, and adapts well to dynamic environments</li></ul><div></div><div>
Learn More</div><div></div><div>
About Autodesk</div><div>
Welcome to Autodesk! Amazing things are created every day with our software &ndash; from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.</div><div></div><div>
We take great pride in our culture here at Autodesk &ndash; it&rsquo;s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.</div><div></div><div>
When you&rsquo;re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!</div><div></div><div>
Salary transparency</div>
Salary is one part of Autodesk&rsquo;s competitive compensation package. Offers are based on the candidate&rsquo;s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.<div></div><div>
Diversity &amp; Belonging<br>
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: <div>https://www.autodesk.com/company/diversity-and-belonging</div></div><div></div><div>
Are you an existing contractor or consultant with Autodesk?</div><div>
Please search for open jobs and apply internally (not on this external site).</div></div><br /> <div id='job-id'>Job Id: 90s4msetn8TIhMmTOZ5rwQsPhezoK7dWVd5l9gE7Yg8OhBaGopurbrGyE5+UNObYuBxybXQztZJ4T2uxD4VxZixyLi69WKdLuRzxuZITZ+Q8pQbSAH8LBbked1QstxOm/Wa8HQGidFTMhZLzO2FbAM18lysh90pD</div>

Explore 2163+ Executive assistant in United Arab Emirates this August. Find roles across top companies and apply now to boost your career.

2163 executive assistant jobs IN United Arab Emirates

Executive Assistant

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EXECUTIVE ASSISTANT

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