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executive assistant

eatOS POS Inc.

<div><div>Job Description: Executive Assistant Superstar (Remote). 
 
Who We Are:</div><div>
At eigital, we drive progress by enabling global organizations to stay ahead in an ever-changing technological, societal, and cultural landscape. We are dedicated to reimagining impact and shaping the future with the software of tomorrow. 
</div><div>
Role Overview: 
Are you a seasoned executive assistant with experience working for U.S.-based startups or corporations? We are looking for a dynamic professional with a warm personality who thrives in high-pressure situations and is dedicated to delivering excellence. This role is ideal for someone experienced in supporting top executives, managing a wide range of tasks, and streamlining processes in a fast-paced tech environment. If you're proactive, adaptable, and eager to make an impact, we want you to join our team! 
 
Key Responsibilities:</div><ul><li>
Provide essential support to our CEO and COO, ensuring efficient management of daily tasks.</li><li>
Demonstrate exceptional note-taking skills and create follow-up task lists using task management software.</li><li>
Understand and fulfill management team requests, ensuring clear communication and timely updates.</li><li>
Work collaboratively with various teams to maintain efficient updates and processes.</li><li>
Prioritize tasks effectively, manage schedules, and consistently meet deadlines.</li><li>
Showcase outstanding verbal and written communication skills.</li><li>
Draft and manage communications and coordinate data in collaboration with team members.</li><li>
Utilize AI tools for enhancing business operations and decision-making.</li></ul><div> 

Preferred Experience:</div><ul><li>
3-5 years of experience as an executive assistant, preferably supporting high-level executives.</li><li>
Should be proficient in office technologies, including MS Office, Zoom, and Google Workspace.</li><li>
Demonstrated ability to communicate with professionalism and handle confidential information.</li><li>
Experience in startup or tech environments is highly desirable.</li><li>
Self-motivated with strong interpersonal skills and a proactive, solution-oriented mindset.</li><li>
Ability to multitask, problem-solve, and negotiate adeptly, with a willingness to learn new things.</li><li>
Comfortable working in U.S. time zones.</li><li>
Familiarity with remote work and virtual team collaboration.</li></ul><div> 

Work Environment:</div><ul><li>
Flexible, full-time schedule aligned with U.S. time zones.</li><li>
Remote work setup required, with a reliable internet connection, a quiet environment, a high-performance computer, and a Zoom-enabled camera.</li><li>
Enjoy twenty-two paid holidays each year (4 government plus 18 performance-based).</li><li>
Required to use time and task tracking software (Time Doctor) for productivity reporting; please ensure you're comfortable with this requirement.</li></ul> 

About eatOS POS Inc.: 
eatOS was born in 2017 to help restaurants manage their business and serve customers better. Since inception, it has grown to offer cross segment of products and services that allow restaurants across the country to manage and operate their businesses more efficiently. At the same time, enabling restaurants to leverage technology to save on costs and connect with guests in a more authentic and engaging way.</div>

Executive Assistant

Khazna Data Centers

<div>
 
 Khazna was founded in 2012 and has grown rapidly into becoming the leading and trusted wholesale data center provider in the Middle East and North Africa region. With our business growing rapidly both in UAE and abroad, we are looking for an
 
 Executive Assistant
 
 to support members of the executive leadership team.
 
 
 
 
 
 
 
 Some of the key accountabilities will be as follows:
 
 
 
 
 
 
 
 
 Calendar Management:
 
 Coordinate and manage the calendars of multiple C-Level Executives, scheduling meetings, appointments, and conference calls, and resolving scheduling conflicts.
 
 
 
 
 
 Coordination of Meetings:
 
 Organize and prepare meeting materials, such as agendas, presentations, and follow-up action items. When necessary, attend meetings, take notes, and distribute meeting minutes.
 
 
 
 
 
 Travel Arrangements:
 
 Plan and coordinate complex travel itineraries, including flights, hotels, ground transportation, and visas, ensuring seamless travel experiences for the executives.
 
 
 
 
 
 Expense Management:
 
 Handle expense reports and reimbursement requests for the executives, ensuring compliance with company policies.
 
 
 
 
 
 
 Confidentiality:
 
 Maintain the utmost level of confidentiality and discretion when handling sensitive information and conversations.
 
 
 
 
 
 Administrative Support:
 
 Assist with various administrative tasks, including document preparation, data entry, filing, and maintaining organized records.
 
 
 
 
 
 
 
 Eligibility requirements:
 
 
 
 
 
 
 
 
 
 
 &middot; Bachelor's degree or equivalent experience
 
 
 &middot; Atleast 6 years of relevant work experience
 
 
 &middot; Mandatory requirement: proven experience as an Executive Assistant supporting multiple C-level executives.
 
 
 &middot; Strong written and verbal communication skills
 
 
 &middot; Proficient in Microsoft Office suite
 
 
 &middot; Discretion and the ability to handle confidential information with integrity.
 
 
 &middot; Experience in managing multiple priorities, administrative coordination, and logistics
 
 
 &middot; Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 
 
 
</div>

Ares Management

<div><div>Over the last 20 years, Ares&rsquo; success has been driven by our people and our culture. Today, our team is guided by our core values &ndash; Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy &ndash; and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.</div><div></div><div>
Job Description</div><div></div><div>
Summary:</div><div></div><div>
The Executive Assistant will be responsible for providing administrative assistance for professionals within the Global Client Solutions team in our Dubai Office. The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</div><div>
The candidate will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</div><div></div><div>
Primary Functions and Essential Responsibilities:</div><div></div><div>
Meeting Management</div><ul><li>
Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the team both internally / externally with clients and Ares global offices.</li><li>
Liaising with other Executive Administrators globally when necessary.</li><li>
Coordination of complex international travel arrangements for road shows including flight / hotel bookings, trains, and ground transportation; arranging Visa&rsquo;s where necessary and creating detailed travel itineraries.</li><li>
Minimal editing of PowerPoint documents and general correspondence (internal and external)</li><li>
Creating meeting agendas</li><li>
Printing and binding marketing presentations.</li><li>
Responsibility for keeping the investor portal document management system (Intralinks &amp; salesforce) up-to-date with client information (i.e. business cards and e-mails).</li></ul><div></div><div>
Event Planning</div><ul><li>
Partnering with the Event team and other Executive Assistants to organise events, including social investor events (e.g. dinner, cocktail events) and conferences</li><li>
Managing and reporting on the budget allocated for each event and arranging payment of all invoices.</li><li>
Coordination of the invitations (tracking attendance).</li><li>
Running the event on the day where necessary, and managing the third-party providers before, during and after the event. May require occasional event-related travel.</li></ul><div></div><div>
General Administration</div><ul><li>
Timely collection and processing of team expenses for both cash and American Express using the company expense system.</li><li>
Processing and approving invoices through the company accounts portal (Coupa)</li><li>
Supporting the other Executive Assistants where necessary.</li></ul><div></div><div>
Office Management</div><ul><li>
Key contact for Building management with regards to maintenance issues</li><li>
Arranging Building Access Cards and managing all security requirements for the office</li><li>
Managing Health and Safety and Fire Safety protocols</li><li>
Ordering Groceries and supplies for the office</li><li>
Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these</li><li>
Managing the Office Budgets alongside European Corporate Services</li></ul><div></div><div>
Education:</div><ul><li>
Bachelor&rsquo;s Degree a plus but not essential</li><li>
Minimum 3-5 years of experience as an Administrative Assistant or 5-7 years as an Executive Assistant supporting a team in a professional, fast paced environment.</li></ul><div></div><div>
Experience / Skills Required:</div><ul><li>
Strong attention to detail and highly organised.</li><li>
Strong client service orientation.</li><li>
Experience in financial services required</li><li>
Effective prioritisation of multiple professionals.</li><li>
Heavy travel coordination; domestic &amp; international.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.</li><li>
Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.</li><li>
Client Relationship Systems management is a plus.</li><li>
Good judgment as to when to escalate issues vs. solving problems independently.</li><li>
Working in a team of professional Executive Assistants to support and cover the business requirements where necessary.</li></ul><div></div><div>
Reporting Relationships</div>
International Administrative Manager Lead<div></div><div>
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.</div></div>

Kingston Stanley

<div>
 
 Our client, a leading organization, is seeking a highly skilled and proactive EA to provide top-tier support to senior leadership. This role requires exceptional organizational skills, strategic thinking, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 Salary: Competitive plus family benefits including schooling
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Executive Support
 
 &ndash; Provide high-level administrative and strategic support to senior leadership, ensuring seamless day-to-day operations.
 </li>
 <li>
 
 Calendar &amp; Travel Management
 
 &ndash; Oversee complex scheduling, coordinate international and domestic travel, and ensure seamless logistics.
 </li>
 <li>
 
 Stakeholder Management
 
 &ndash; Serve as the primary point of contact for internal and external stakeholders, maintaining professionalism and discretion.
 </li>
 <li>
 
 Confidentiality &amp; Discretion
 
 &ndash; Handle sensitive information with the utmost confidentiality and professionalism.
 </li>
 <li>
 
 Project Coordination
 
 &ndash; Assist in the planning and execution of executive-level projects, tracking progress and ensuring timely delivery.
 </li>
 <li>
 
 Communication &amp; Correspondence
 
 &ndash; Draft, review, and manage executive-level communications, reports, and presentations.
 </li>
 <li>
 
 Office &amp; Meeting Management
 
 &ndash; Organize and prepare for high-level meetings, including agenda setting, note-taking, and follow-ups.
 </li>
 <li>
 
 Problem-Solving &amp; Initiative
 
 &ndash; Anticipate needs, identify potential issues, and proactively provide solutions to ensure smooth operations.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 10+ years of Executive Assistant experience, with at least 8 years supporting senior leadership or C-suite executives
 </li>
 <li>
 Strong business acumen, ability to work under pressure, and excellent attention to detail
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and scheduling tools
 </li>
 <li>
 Exceptional written and verbal communication skills
 </li>
 <li>
 High level of professionalism and ability to interact with senior stakeholders
 </li>
 <li>
 Ability to multitask, prioritize, and meet deadlines in a dynamic environment
 </li>
 <li>
 Experience handling confidential and high-profile information
 </li>
 <li>
 
 Proven experience working with and managing the needs of Ultra High Net Worth Individuals (UHNWI)
 
 </li>
 <li>
 
 Native English speaker required
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
 
 
 
</div>

Aujan Coca-Cola Beverages Company (ACCBC)

<div>
 
 
 Job Purpose
 
 
 
 The Executive Assistant provides high-quality administrative, coordination, and organizational support to senior leadership within Rani Refreshments. The role ensures smooth day-to-day operations through effective calendar management, meeting coordination, communication handling, interview scheduling, and functional onboarding support.
 
 
 The position plays a critical enablement role, ensuring leadership time is protected, workflows are organized, and internal coordination is executed with discipline, accuracy, and confidentiality.
 
 
 
 Key Roles &amp; Responsibilities
 
 
 
 
 Executive &amp; Leadership Support
 
 
 <ul>
 <li>
 Manage calendars for the General Manager and Franchise Commercial Director, ensuring effective scheduling and zero conflicts.
 </li>
 <li>
 Coordinate and arrange meetings, appointments, and leadership engagements.
 </li>
 <li>
 Manage correspondence on behalf of leadership for low-priority matters.
 </li>
 <li>
 Act as a gatekeeper to leadership time, minimizing interruptions and prioritizing access appropriately.
 </li>
 <li>
 Organize meeting materials, documentation, and briefing packs.
 </li>
 <li>
 Maintain structured electronic and hard-copy filing systems.
 </li>
 <li>
 Prepare, reconcile, and submit expense reports and monthly bills within agreed timelines.
 </li>
 <li>
 Coordinate travel arrangements including visas and ticketing using approved Online Travel Systems.
 </li>
 <li>
 Screen and route incoming calls and correspondence.
 </li>
 <li>
 Scrutinize documents requiring signature to ensure accuracy, legality, and completeness.
 </li>
 <li>
 Handle general clerical and administrative tasks with attention to detail and confidentiality.
 </li>
 </ul>
 
 
 Meeting &amp; Calendar Management
 
 
 <ul>
 <li>
 Manage Outlook calendars for employees and meeting rooms.
 </li>
 <li>
 Book, prepare, and equip meeting rooms as required.
 </li>
 <li>
 Arrange audio and video conferencing and conduct pre-meeting technology checks.
 </li>
 <li>
 Prepare and circulate agendas, meeting papers, and minutes.
 </li>
 <li>
 Ensure optimal use of meeting facilities and technology.
 </li>
 </ul>
 
 
 Team &amp; Operational Coordination
 
 
 <ul>
 <li>
 Coordinate travel and logistics for team activities and visitors.
 </li>
 <li>
 Prepare and manage documents, spreadsheets, and data sheets to support team efficiency.
 </li>
 <li>
 Provide liaison support to internal and external visitors.
 </li>
 <li>
 Prepare and process purchase orders, invoices, and CAPEX documentation.
 </li>
 <li>
 Coordinate offsite meetings, events, and conferences including logistics and communications.
 </li>
 <li>
 Support cross-functional initiatives and projects as required.
 </li>
 <li>
 Communicate professionally with customers, suppliers, and agencies via email and telephone.
 </li>
 <li>
 Adhere strictly to Document Workflow System (DWS) processes.
 </li>
 </ul>
 
 
 Recruitment &amp; Interview Coordination
 
 
 <ul>
 <li>
 Coordinate interview schedules across stakeholders.
 </li>
 <li>
 Set up calendar invites and manage logistics for in-person and remote interviews.
 </li>
 <li>
 Liaise with candidates on interview timing and arrangements.
 </li>
 <li>
 Prepare interview packs including CVs and supporting documentation.
 </li>
 <li>
 Conduct technical checks (e.g., Skype/Teams) for remote interviews.
 </li>
 </ul>
 
 
 Onboarding &amp; Functional Induction
 
 
 <ul>
 <li>
 Coordinate and deliver functional induction programs for new joiners.
 </li>
 <li>
 Introduce new employees to team members and key stakeholders.
 </li>
 <li>
 Arrange onboarding schedules, meetings, and induction sessions.
 </li>
 <li>
 Set up workstations and coordinate system access (email, phone, door access, parking).
 </li>
 <li>
 Ensure all onboarding activities are completed within the first month.
 </li>
 </ul>
 
 
 Key Performance Indicators (KPIs)
 
 
 <ul>
 <li>
 Zero calendar conflicts and effective time management for leadership.
 </li>
 <li>
 Timely and accurate coordination of meetings, travel, and documentation.
 </li>
 <li>
 On-time submission of expense reports and invoices.
 </li>
 <li>
 High quality and accuracy of filing and documentation systems.
 </li>
 <li>
 Effective onboarding completion within agreed timelines.
 </li>
 <li>
 Positive feedback from leadership and stakeholders on administrative support quality.
 </li>
 </ul>
 
 
</div>

Kanoony.com

Job Title: Legal Executive Assistant Location: DIFC Job Type: Full-time Reports To: Director of Executive AffairsJob Overview:We are seeking a professional and highly organized Legal Executive Assistant to join our dynamic legal team. This dual-role position requires a proactive individual who can manage front-desk operations while providing dedicated administrative and personal support in Admin and Legal Departments.Key Responsibilities: Reception Duties:<ul><li>Greet clients and visitors professionally and warmly.</li><li>Answer, screen, and redirect incoming calls and emails.</li><li>Manage the firm&rsquo;s calendar for meeting rooms and appointments.</li><li>Maintain a tidy and welcoming reception area.</li><li>Receive and distribute mail, packages, and legal documents.</li><li>Maintain a client sign-in/out log and visitor records.</li></ul>Legal Executive Assistant Duties:<ul><li>Provide confidential administrative support to the Managing Partner and other legal departments if necessary</li><li>Manage diaries, schedule meetings, and coordinate travel arrangements.</li><li>Draft, format, and review correspondence, memos, and legal documents.</li><li>Assist in client follow-ups, billing, and legal file management.</li><li>Handle personal errands and administrative tasks for the assigned executive(s).</li><li>Assist with office inventories and other admin duties.</li></ul>Required Qualifications &amp; Skills:<ul><li>Proven experience as a receptionist or personal assistant in a legal environment (minimum 2&ndash;3 years).</li><li>Familiarity with legal terminology, documents, and office procedures.</li><li>Excellent organizational and multitasking skills.</li><li>Strong written and verbal communication skills.</li><li>High level of discretion and confidentiality.</li><li>Proficient in Microsoft Office Suite (Word, Outlook, Excel) and case management systems (e.g., Clio, LEAP, or other CRM).</li><li>Professional appearance and demeanor.</li></ul>Preferred Qualifications:<ul><li>Certificate or diploma in Legal Studies, Office Administration, or related field.</li><li>Prior experience in a law firm or legal department.</li><li>Basic knowledge of legal billing and timekeeping.</li></ul>Working Conditions:<ul><li>Office-based role with standard working hours and weekends off.</li><li>Interaction with clients, lawyers, and court personnel.</li></ul>Why Join Us:<ul><li>Be part of a respected and growing legal practice.</li><li>Supportive and collaborative work environment.</li><li>Opportunity to expand legal knowledge and grow professionally.</li></ul>Job Type: Full-time

Legal Executive Assistant

Emirates Global Aluminium (EGA)

<div>
 Job description:
 
 
 
 
 
 JOB PURPOSE:
 
 
 
 To coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.
 
 
 &nbsp;
 
 
 
 Note: Secretary Level 3
 
 
 
 This is the advanced level. The employee performs advanced secretarial assignments, functioning as a management assistant. At this level, the employee has increased responsibility in such areas as interpreting policies and procedures, serving as liaison to staff and higher level management, researching and preparing materials for managerial decisions, and participating in other management assistant activities as identified in the Additional Job Duties.
 
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 &nbsp;
 
 
 Correspondence and Documentation
 
 <ul>
 <li>
 Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms as required by the team
 </li>
 <li>
 Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports. Reads incoming correspondence and reports, screening those items that can be handled personally, and forwarding the rest to relevant team member
 </li>
 <li>
 Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records
 </li>
 <li>
 Assists in creating and revising forms; proposes procedures, formats, and standards for office correspondence
 </li>
 <li>
 Reviews and evaluates applications, petitions, contracts, or other documents to determine if prescribed requirements are met for acceptance or approval.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Visitors and Incoming Calls
 
 
 
 Receives and screens visitors and telephone calls, takes messages, schedules appointments for the team and provides information to callers requiring knowledge of agency's operation, and the interpretation and application of policies and procedures.
 
 
 &nbsp;
 
 
 
 Meetings
 
 
 <ul>
 <li>
 Makes scheduling commitments for the team for meetings, conferences and speeches and assembles related necessary materials
 </li>
 <li>
 Schedules and arranges meetings and conferences for the team and notifies interested parties; makes travel reservations as needed
 </li>
 <li>
 Takes minutes or recordings of meetings for distribution to meeting participants.
 </li>
 </ul>
 
 
 Proofreading and Editing
 
 
 
 Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
 
 
 
 Information Recording and Archiving
 
 
 <ul>
 <li>
 Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control
 </li>
 <li>
 Enters, retrieves, updates, verifies, and deletes information from electronic files.
 </li>
 <li>
 Locates and reviews pertinent information from files, documents, newspapers, and other sources; and prepares a summary of content for professional(s) and/or management staff.
 </li>
 </ul>
 
 
 Office Supplies
 
 
 
 Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels in order to ensure that inventory stocks meet demand.
 
 
 
 Allocation of Work
 
 
 
 Serves as liaison between management and staff by overseeing the work of office support staff in the unit, transmitting information, explaining appropriate work instructions, and following up on assignments.
 
 
 
 Operational Efficiency
 
 
 
 Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations; makes recommendations regarding the purchase of office equipment.
 
 
 
 Safety, Quality &amp; Environment
 
 
 
 Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
 
 
 
 Operational Efficiency
 
 
 
 Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations; makes recommendations regarding the purchase of office equipment.
 
 
 
 Related Assignments
 
 
 
 Performs other related duties or assignments as directed.
 
 
 &nbsp;
 
 
 
 QUALIFICATIONS &amp; SKILLS:
 
 
 
 
 Minimum Qualifications:
 
 
 &nbsp;
 
 
 
 High School Completion
 
 
 
 Minimum Experience:
 
 
 
 Four years of administrative support experience including two years equivalent to experienced administrative support work or equivalent to a Secretary Level 2
 
 
 &nbsp;
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Knowledge of office practices, procedures, and computer software programs
 </li>
 <li>
 Knowledge of correct English usage and grammar
 </li>
 <li>
 Knowledge of the organisation and composition of letters, minutes, reports, charts, and spreadsheets
 </li>
 </ul>
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 Profile description:
 
 
 
 &nbsp;
 
 
 &nbsp;
 
 
 This is the advanced level. The employee performs advanced secretarial assignments, functioning as a management assistant. At this level, the employee has increased responsibility in such areas as interpreting policies and procedures, serving as liaison to staff and higher level management, researching and preparing materials for managerial decisions, and participating in other management assistant activities as identified in the
 
 
 &nbsp;
 
</div>

Explore 1429+ Executive assistant in United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

1429 executive assistant jobs IN United Arab Emirates

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Legal Executive Assistant

Executive Assistant