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executive assistant

IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

Executive Assistant

One Development

<div>
 
 We are seeking a highly professional and experienced
 
 Executive Assistant
 
 to provide comprehensive administrative and strategic support to our
 
 Chairman
 
 . Ideal candidate will have a
 
 finance or accounting background
 
 , proven experience supporting
 
 C-Level Executives
 
 , and exceptional organizational and communication skills.
 
 Experience in the real estate sector
 
 is highly desirable.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to Chairman, including managing schedules, meetings, travel arrangements, and confidential correspondence
 </li>
 <li>
 Serve as a key liaison between Chairman and internal/external stakeholders
 </li>
 <li>
 Prepare reports, presentations, financial summaries, and briefing materials
 </li>
 <li>
 Track and follow up on strategic initiatives and ensure timely execution
 </li>
 <li>
 Manage confidential information with discretion and professionalism
 </li>
 <li>
 Organize board meetings, executive reviews, and other high-level engagements
 </li>
 <li>
 Coordinate with Finance, Legal, HR, and other departments on behalf of the Chairman
 </li>
 <li>
 Support decision-making by providing research and analysis on key business topics
 </li>
 <li>
 Oversee special projects as directed by the Chairman
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Skills:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in finance
 
 , Accounting
 
 , Business Administration, or related field (Master&rsquo;s degree preferred)
 </li>
 <li>
 
 5+ years
 
 of experience as an Executive Assistant, Personal Assistant, or similar role supporting
 
 senior executives
 
 (Chairman, CEO, or Board-level preferred)
 </li>
 <li>
 
 Background in finance or accounting
 
 is essential
 </li>
 <li>
 Experience in the
 
 real estate industry
 
 is highly desirable
 </li>
 <li>
 Fluent in
 
 English and Arabic
 
 (both written and spoken) is a Must
 </li>
 <li>
 Exceptional organizational and multitasking skills
 </li>
 <li>
 Excellent communication, interpersonal, and presentation abilities
 </li>
 <li>
 Strong sense of discretion, confidentiality, and professionalism
 </li>
 <li>
 Proficient in
 
 Microsoft Office Suite
 
 (Excel, PowerPoint, Outlook, Word) and financial tools/software
 </li>
 </ul>
</div>

Ichor Global Management

<div>
 
 Company Description
 
 
 
 ICHOR GLOBAL is a UAE-headquartered, family-owned holding company with a diversified portfolio across Southeast Asia, the Middle East, Europe, and Latin America. The company is known for its strong presence and strategic investments across various regions. ICHOR GLOBAL is dedicated to long-term growth and value creation for its stakeholders. The company operates in multiple industries, offering a dynamic and inclusive work environment.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role located in Dubai for an Executive Assistant. The Executive Assistant will be responsible for managing schedules, organizing meetings, handling correspondence, and maintaining records. Additional tasks include coordinating travel arrangements, preparing reports, and providing administrative support to the executive team.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Administrative Skills: Proficiency in managing schedules, organizing meetings, handling correspondence, and maintaining records
 </li>
 <li>
 Communication Skills: Strong written and verbal communication skills, including the ability to interact with senior executives and stakeholders
 </li>
 <li>
 Organizational Skills: Ability to multitask, prioritize tasks, and manage time effectively
 </li>
 <li>
 Technical Skills: Familiarity with office software and tools, such as Microsoft Office Suite
 </li>
 <li>
 Professionalism: A high degree of professionalism, discretion, and confidentiality
 </li>
 <li>
 Flexible and Adaptable: Ability to work in a fast-paced environment and adapt to changing priorities
 </li>
 <li>
 Relevant Experience: Prior experience as an Executive Assistant or in a similar role is preferred
 </li>
 <li>
 Education: Bachelor's degree in Business Administration, Management, or related field is beneficial
 </li>
 </ul>
</div>

Charterhouse Middle East

<div>
 
 
 Competitive Salary
 
 
 
 
 
 
 Charterhouse is working with an international organization within the technology space, to recruit an Executive Assistant to provide professional support to the Managing Director.
 
 
 
 
 
 The Executive Assistant will provide high quality administrative support to the Managing Director whilst working within a fast-paced environment. Responsibilities in this role will include extensive diary management, complex travel arrangements across different time zones and itinerary management.
 
 
 
 
 
 Additionally, the Executive Assistant will review and prepare correspondence including emails, presentations and reports, will oversee and ensure smooth operations of the Managing Directors Office, including the management of office supplies, vendor coordination and office logistics.
 
 
 Alongside the above, this role will involve collaborating with other departments, organise events, support marketing, finance and in other administrative tasks where required. As a trusted employee working closely with senior management, this role will entail handling confidential information, therefore, a proven track record as a loyal employee is essential.
 
 
 
 
 
 The successful candidate will be well-presented professionally, with 5 years similar work experience within a corporate or prestige organisation. The ideal candidate will be highly motivated and results driven, possessing with excellent organisational skills and the proven ability to prioritise tasks efficiently to meet deadlines. A proven track record of providing high-level service and exceptional communication and written skills in English is essential for this position. Proficiency in using MS Office, including Power Point and Excel is a must.
 
</div>

<div>
 
 
 Who we are
 
 
 
 GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun &amp; Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.
 
 
 
 
 
 
 About the role
 
 
 
 We are looking for an
 
 Executive Assistant
 
 who will be the strategic right hand to our Chief Executive Officer.
 
 
 In this role, you&rsquo;ll be at the very heart of GMG&rsquo;s leadership, enabling our CEO to focus on driving the company&rsquo;s vision while you orchestrate the operational flow behind the scenes. From high-level board interactions and confidential communications to managing complex calendars, executive travel, and cross-functional projects, you&rsquo;ll make sure everything runs with precision and professionalism.
 
 
 If you thrive in fast-paced environments, have the ability to anticipate needs before they arise, and enjoy working closely with senior leadership, this could be your next big step.
 
 
 
 
 
 
 What you&rsquo;ll be doing
 
 
 <ul>
 <li>
 Serving as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Managing complex executive calendars, high-stakes meetings, and ensuring priorities are met.
 </li>
 <li>
 Leading the logistics of board meetings, leadership forums, and executive offsites, from agendas to presentations.
 </li>
 <li>
 Producing high-quality communications, reports, and confidential correspondence on behalf of the CEO.
 </li>
 <li>
 Coordinating travel in detail, including visas, itineraries, and post-travel documentation.
 </li>
 <li>
 Driving follow-ups and ensuring execution of CEO-level decisions, OKRs, KPIs, and cross-functional initiatives.
 </li>
 <li>
 Representing the CEO&rsquo;s office with discretion, professionalism, and influence at the highest levels.
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree in Business or a related field; Executive Assistant certification preferred.
 </li>
 <li>
 Experience: 7+ years of total experience, with at least 3 years supporting C-level executives.
 </li>
 <li>
 Skills:
 </li>
 <li>
 Mastery in executive calendar, meeting, and travel management.
 </li>
 <li>
 Strong communication and writing skills for board-level materials.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook).
 </li>
 <li>
 Stakeholder management with internal leaders, board members, and external partners.
 </li>
 <li>
 Ability to anticipate, prioritize, and deliver under pressure while maintaining the highest level of confidentiality.
 </li>
 <li>
 Fluent in English
 </li>
 <li>
 Arabic (Preferred)
 </li>
 </ul>
 
 
 
 
 
 Why Join GMG?
 
 
 
 At GMG, we're dedicated to nurturing a vibrant, inclusive, and engaging work environment that promotes growth, innovation, and well-being. Join us in our mission to inspire victories that make the world better &ndash; for our team, our consumers, and our communities.
 
 
 If you're seeking a challenging role where you can make a significant impact, we'd love to hear from you. Apply today to become a part of our journey.
 
 
 
 
 
 
 What we offer?
 
 
 <ul>
 <li>
 An opportunity to become part of diverse teams with international exposure
 </li>
 <li>
 Comprehensive family medical insurance
 </li>
 <li>
 Family residency sponsorship and flight allowances
 </li>
 <li>
 Up to 30% discount in our premium retail sports brand stores
 </li>
 <li>
 Up to 20% discount in our pharmacy chain
 </li>
 </ul>
 
 
</div>

friends for flowers

Executive Assistant &ndash; Flower Studio &amp; EventsLocation: Nad Al Hamar, Dubai Working Schedule: 6 days/week, 10:00 AM &ndash; 7:00 PM (1-hour break)About UsWe are a boutique Flower Studio &amp; Events Company passionate about creating memorable experiences through elegant floral designs and customized events. We are looking for a dynamic and positive Executive Assistant to join our growing team and support both the day-to-day operations and client interactions.Key Responsibilities<ul><li>Provide administrative and organizational support across daily office operations.</li><li>Handle customer inquiries with professionalism, care, and excellent service.</li><li>Assist with flower deliveries and ensure smooth coordination with suppliers and clients.</li><li>Prepare and send proposals/quotations to clients in a timely and accurate manner.</li><li>Support event planning tasks, office logistics, and coordination with vendors.</li><li>Monitor and manage office supplies and overall office needs.</li><li>Maintain clear communication with clients, ensuring satisfaction at every stage.</li><li>Collaborate with the sales team &ndash; earn additional commission for contributing to successful deals.</li></ul>What We Offer<ul><li>Employment Visa &amp; Health Insurance (as per UAE law).</li><li>Fixed salary + additional commission on closed deals.</li><li>Friendly and creative work environment with opportunities to grow.</li></ul>If you are a caring, organized, and creative individual who loves working with people and flowers, we would love to hear from you!Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Are you located in Dubai?</li></ul>Experience:<ul><li>Executuve Assistant: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Big Fish Recruitment

The Role
 <ul>
<li>Provide high-level administrative and operational support to the Executive Director • Manage complex calendars, schedule meetings, and coordinate travel and logistics • Prepare professional presentations, reports, and departmental documents with accuracy and attention to detail • Handle confidential information with discretion and professionalism • Support operational processes, ensuring timely follow-up and coordination across departments • Utilize advanced Excel functions for data tracking, reporting, and analysis • Assist in organizing department-wide activities and communications • Serve as a liaison between the Executive Director and internal/external stakeholders</li>
</ul>
Requirements
 <ul>
<li>Proven experience as an Executive Assistant or Administrative Assistant • Strong verbal and written communication skills in both English and Arabic • Proficiency in Microsoft Excel (including formulas and data management) • Skilled in preparing presentations and reports • Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.</li>
</ul>
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

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1916 executive assistant jobs IN United Arab Emirates

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