executive assistant Jobs in United Arab Emirates

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admin cum secretary Jobs in United Arab Emirates

admin cum secretary

secretary

MS RESTAURANT

We are seeking an organized Executive Secretary to support the CEO of a growing group of caf&eacute;s and restaurants. The ideal candidate will be bilingual (English &amp; Arabic), detail-oriented, and capable of managing a fast-paced and dynamic work environment while maintaining a high level of professionalism.Job Description:<ul><li>Provide full administrative and secretarial support to the CEO</li><li>Manage calendars, appointments, and meeting schedules</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Prepare reports, presentations, and correspondence in English and Arabic</li><li>Handle confidential information with discretion and professionalism</li><li>Organize meetings, take minutes, and follow up on action items</li><li>Liaise with internal departments and external stakeholders</li><li>Assist in daily operational and administrative tasks as required</li></ul>Requirements:<ul><li>Proven experience as a secretary or similar role</li><li>Fluent in English and Arabic (spoken and written)</li><li>Strong communication and interpersonal skills</li><li>Excellent organizational and time-management abilities</li><li>Detail-oriented with strong follow-through</li><li>Presentable, energetic, and professional in demeanor</li><li>Good listening skills and positive work attitude</li><li>Ability to multitask and work under pressure</li><li>Willing to work on weekends and holidays if required</li><li>Willing to work in Al Ain</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>What is your visa status (employment/cancelled/tourist)?</li><li>What is your previous or present salary?</li><li>Are you willing to relocate to Al Ain?</li></ul>Work Location: In person

Secretary

Euro Gulf

Position: Secretary (Multilingual &ndash; French, Arabic &amp; English)We are seeking a highly organized and professional Secretary to join our team. The ideal candidate must be fluent in French, Arabic, and English, with strong administrative and technical skills to support daily office operations.Key Responsibilities:<ul><li>Manage office communications and correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and professional documents</li><li>Handle filing, record keeping, and data entry</li><li>Support management with daily administrative and executive tasks</li><li>Coordinate internal and external communications</li></ul>Requirements:<ul><li>Fluent in French, Arabic, and English (spoken &amp; written)</li><li>Proven experience in a secretary or administrative role preferred</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong ability to create professional presentations and reports</li><li>Technology literate and comfortable using office systems, email platforms, and digital tools</li><li>Fast learner with ability to adapt to new software and systems</li><li>Excellent communication, organization, and time management skills</li><li>Attention to detail and problem-solving ability</li></ul>Job Type: ContractPay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Julphar

<div>The Executive Secretary to the GCC Director provides high-level administrative and organizational support to ensure the efficient operation of the GCC office. This role is responsible for managing the Director&rsquo;s schedule, coordinating communications across GCC markets, and supporting reporting and administrative processes in alignment with headquarters&rsquo; requirements.

Key Responsibilities 

<ul>
<li>Calendar &amp; Meeting Management</li>
<li><ul><li>Manage and maintain the GCC Director&rsquo;s calendar, including scheduling meetings, appointments, and internal/external engagements</li>
<li>Coordinate meeting logistics, prepare agendas, and ensure timely follow-ups on action items</li>
<li>Arrange and support executive-level meetings with GCC country heads and stakeholders</li>
</ul></li><li>Travel Coordination</li>
<li><ul><li>Plan and organize domestic and international travel, including flights, accommodation, visas, and itineraries</li>
<li>Ensure all travel arrangements align with company policies and executive preferences</li>
</ul></li><li>Administrative &amp; Approval Processes</li>
<li><ul><li>Handle and track internal approval workflows (e.g., expenses, contracts, and requests)</li>
<li>Maintain organized documentation and records for easy retrieval and compliance</li>
</ul></li><li>Communication &amp; Coordination</li>
<li><ul><li>Act as a key point of contact between the GCC Director and internal/external stakeholders</li>
<li>Coordinate communication with GCC country heads and functional teams</li>
<li>Draft, review, and manage correspondence, reports, and presentations</li>
</ul></li><li>Reporting &amp; HQ Coordination</li>
<li><ul><li>Compile, prepare, and submit reports required by headquarters in a timely manner</li>
<li>Follow up with GCC markets to gather necessary data and ensure accuracy and completeness</li>
<li>Support the Director in preparing business updates, presentations, and executive summaries</li>
</ul></li><li>General Administrative Support</li>
<li><ul><li>Ensure smooth day-to-day administrative operations of the GCC Director&rsquo;s office</li>
<li>Maintain confidentiality and handle sensitive information with discretion</li></ul></li></ul> 

Qualifications &amp; Skills 

<ul>
<li>Bachelor&rsquo;s degree in Business Administration or a related field</li>
<li>Minimum 3&ndash;5 years of experience as an executive secretary or administrative assistant, preferably supporting senior management</li>
<li>Strong organizational and time management skills</li>
<li>Excellent written and verbal communication skills in English (Arabic is a plus)</li>
<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Experience with ERP or approval systems is an advantage</li>
<li>Ability to multitask, prioritize, and work under pressure in a fast-paced environment</li>
<li>High level of professionalism, discretion, and attention to detail.</li></ul></div>

Abniya Building Contracting LLC

Key Responsibilities:<ul><li>Manage daily office operations, including handling calls, emails, and correspondence</li><li>Prepare, draft, and format official letters, reports, and documents</li><li>Maintain and organize project files, contracts, and company records</li><li>Coordinate with suppliers, subcontractors, and clients regarding documentation and follow-ups</li><li>Assist in preparing LPOs, RFQs, invoices, and other project-related documents</li><li>Schedule meetings, site visits, and appointments for management</li><li>Handle incoming and outgoing documents (courier, emails, submissions)</li><li>Maintain confidentiality of company information and documents</li><li>Support accounts/admin team with basic documentation and filing</li><li>Follow up on pending documents such as trade licenses, permits, and approvals</li></ul>Requirements:<ul><li>Proven experience as a Secretary in a contracting or construction company</li><li>Strong knowledge of administrative and office procedures</li><li>Familiarity with construction documents (LPO, RFQ, BOQ, invoices, etc.)</li><li>Proficient in Microsoft Office (Word, Excel, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Ability to work under pressure and meet deadlines</li></ul>Job Type: Full-timeWork Location: In person

Brilliant Investment

Job Description:We are looking for a Secretary to provide general administrative support to our team. Experience in construction or a related field is required. The role includes handling correspondence, organizing schedules, assisting with meetings, and performing administrative tasks to ensure the smooth operation of the office.Key Responsibilities:Administrative Support:<ul><li>Handle daily office tasks such as correspondence, filing, and document preparation.</li><li>Assist staff with scheduling, appointments, and travel arrangements.</li></ul>Communication:<ul><li>Manage incoming and outgoing emails, phone calls, and other communications.</li><li>Serve as a point of contact for internal and external stakeholders.</li></ul>Meeting &amp; Event Support:<ul><li>Arrange and coordinate meetings or events as needed.</li><li>Prepare meeting agendas, take notes, and follow up on action items.</li></ul>Documentation &amp; Records:<ul><li>Maintain and update confidential files, databases, and records.</li><li>Assist with preparing reports, presentations, and other office documents.</li></ul>Office Management Support:<ul><li>Order office supplies and coordinate maintenance as needed.</li><li>Assist with tracking expenses and processing basic invoices.</li></ul>Qualifications:<ul><li>Previous experience as a secretary or in an administrative role.</li><li>Strong written and verbal communication skills.</li><li>Professional appearance and approachable demeanor suitable for interacting with colleagues and clients.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office Suite and other standard office tools.</li><li>Organized, reliable, and able to work effectively as part of a team.</li></ul>Education:A bachelor's degree of any related field, but relevant work experience may be considered in lieu of formal education.Job Type: Full-timePay: AED3,000.00 per monthWork Location: In person

Tandem Search

<div>
 
 
 Legal Secretary
 
 
 
 
 DIFC, Dubai | Hybrid working model
 
 
 
 
 
 
 A rare opportunity has arisen for an outstanding
 
 Legal Secretary
 
 to join an
 
 elite US law firm
 
 in a
 
 prime DIFC location
 
 .
 
 
 
 
 
 This is a particularly attractive move for someone seeking a more polished, high-calibre platform with strong brand prestige, a sophisticated working environment, and genuine long-term career appeal. You will be supporting senior lawyers within a highly regarded team known for its quality, professionalism, and international standing.
 
 
 
 
 
 
 The ideal profile:
 
 
 <ul>
 <li>
 Experience as a
 
 Legal Secretary
 
 within a
 
 US, international, or top-tier law firm
 
 </li>
 <li>
 Strong organisational skills and attention to detail
 </li>
 <li>
 A polished, proactive, and highly professional approach
 </li>
 <li>
 Confidence working in a fast-paced, high-performing environment
 </li>
 </ul>
 
 
 
 
 Opportunities of this calibre are uncommon, particularly within such a sought-after DIFC setting.
 
</div>

Legal Secretary

Alwan Printing Press

Role DescriptionThis is a full-time on-site role as a Secretary at Alwan Printing Press in Dubai, United Arab Emirates. The Secretary will be responsible for clerical tasks, communication with internal and external stakeholders, company secretarial work, executive administrative assistance, and providing excellent customer service.FEMALE FILIPINOO ONLYQualifications<ul><li>Clerical Skills and Company Secretarial Work</li><li>Communication and Customer Service skills</li><li>Experience in Executive Administrative Assistance</li><li>Ability to prioritize and multitask effectively</li><li>Proficiency in Microsoft Office suite</li><li>Detail-oriented and organized</li><li>Strong interpersonal skills and professionalism</li><li>Fluency in English and Arabic is preferred</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthExperience:<ul><li>secretary: 1 year (Preferred)</li></ul>Work Location: In person

Secretary/Receptionist

Explore 140+ Secretary in United Arab Emirates this May. Find roles across top companies and apply now to boost your career.

140 secretary jobs In United Arab Emirates

Secretary

Secretary

Secretary

Secretary

Secretary

Legal Secretary

Secretary/Receptionist