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admin assistant

Element Materials Technology

<div>Overview:
<div>
We are looking for an accurate and efficient Admin Assistant to join our Laboratory Team. You will be responsible for the high-volume input of soil, concrete, and aggregate test data. The ideal candidate will have prior experience handling construction laboratory data sheets and will be familiar with the terminology used in ASTM, BS EN, and ISO testing standards.</div><div></div><div> 
This position will be based in Dubai, UAE.</div> 
<div></div>
Responsibilities:
<ul><li>Data Transcription: Accurately enter raw data from hand-written field sheets (FDT, Slump tests, Casting logs) into our Laboratory Information Management System (LIMS) or Excel templates</li><li>
Strength Result Processing: Input crushing loads (kN) for concrete cubes and cylinders and calculate the resulting Compressive Strength (MPa)</li><li>
Technical Formatting: Assist in preparing formal test reports for Durability (RCPP, Water Permeability) and Soil mechanics (Proctor, Sieve Analysis)</li><li>
Cross-Checking: Verify that Sample IDs, dates, and project codes on the data sheets match the official laboratory register</li><li>
Archiving: Maintain an organized digital and physical filing system for all raw data sheets to ensure they are easily retrievable for audits</li><li>
Deadline Management: Ensure all daily test results are entered before the end of the shift to facilitate timely reporting to clients</li></ul>
Skills / Qualifications:
<ul><li>Experience: Minimum 1&ndash;2 years of data entry experience, preferably within a Civil Engineering Laboratory or a Construction QC department</li><li>
Technical Familiarity: Basic understanding of concrete and soil testing</li><li>
Speed &amp; Accuracy: High typing speed (45+ WPM) with a near-zero error rate</li><li>
Software Skills: Proficiency in Microsoft Excel (data entry, basic formulas), LIMS and Word</li><li>
Language: Good command of English to accurately transcribe technical remarks and descriptions</li></ul><div>
LI-AN1</div>
Company Overview:
<div>
Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to &lsquo;Make tomorrow safer than today&rsquo;.</div><div></div><div> 
When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&amp;D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.</div><div></div><div> 
While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.</div><div></div><div> 
Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.</div>
Diversity Statement:

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming &ldquo;the world&rsquo;s most trusted testing partner&rdquo;. 
All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws. 
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information. 41 CFR 60-1.35(c) 
&ldquo;If you need an accommodation filling out an application, or applying to a job, please email Recruitment@element.com&rdquo;</div>

Admin Assistant

Blue Ocean Management Training

<div>
 
 The Office Administrator provides administrative support to ensure smooth daily operations within the organization. This role streamlines processes, manages information flow, and supports team members across departments to enhance overall office efficiency.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 
 Greet customers and guests professionally upon arrival.
 
 
 </li>
 <li>
 
 Answer calls, handle course inquiries, and assist walk-in customers.
 
 
 </li>
 <li>
 
 Manage courier requests and certificate collections.
 
 
 </li>
 <li>
 
 Provide administrative support to management.
 
 
 </li>
 <li>
 
 Organize and coordinate meetings and events.
 
 
 </li>
 <li>
 
 Maintain detailed internal databases and customer filing systems.
 
 
 </li>
 <li>
 
 Liaise with internal and external units for administrative tasks.
 
 
 </li>
 <li>
 
 Arrange training sessions and schedule events.
 
 
 </li>
 <li>
 
 Execute all administrative processes in line with company standards and policies.
 
 
 </li>
 <li>
 
 Perform clerical tasks as needed.
 
 
 </li>
 <li>
 
 Monitor and maintain office supplies and equipment inventory.
 
 
 </li>
 <li>
 
 Assist other departments with document preparation, data analysis, and project coordination.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in any relevant field.
 
 
 </li>
 <li>
 
 Minimum
 
 2 years
 
 of experience in an administrative or secretarial role.
 
 
 </li>
 <li>
 
 Strong proficiency in MS Office suite.
 
 
 </li>
 <li>
 
 Ability to thrive in a fast-paced environment.
 
 
 </li>
 </ul>
 Functional Competencies
 
 <ul>
 <li>
 
 
 Organizational Skills
 
 : Prioritize tasks, manage time effectively, and maintain organized records.
 
 
 </li>
 <li>
 
 
 Communication
 
 : Excellent verbal/written skills with active listening to address concerns clearly.
 
 
 </li>
 <li>
 
 
 Customer Service
 
 : Deliver prompt, professional support with a friendly demeanor.
 
 
 </li>
 <li>
 
 
 Resource Management
 
 : Track supplies, procure materials, and ensure equipment maintenance.
 
 
 </li>
 <li>
 
 
 Technology Proficiency
 
 : Use LMS, databases, and office software; troubleshoot basic issues.
 
 
 </li>
 <li>
 
 
 Adaptability
 
 : Handle changing priorities and unexpected challenges flexibly.
 
 
 </li>
 <li>
 
 
 Problem-Solving
 
 : Identify issues, make decisions, and improve processes.
 
 
 </li>
 <li>
 
 
 Compliance
 
 : Adhere to safety, legal, and industry standards.
 
 
 </li>
 <li>
 
 
 Cross-Functional Collaboration
 
 : Work effectively across teams to support organizational goals.
 
 
 </li>
 </ul>
 Behavioral Competencies
 
 <ul>
 <li>
 
 
 Service
 
 : Delight customers consistently.
 
 
 </li>
 <li>
 
 
 Passion
 
 : Bring energy to every task.
 
 
 </li>
 <li>
 
 
 Integrity
 
 : Build trust through honesty.
 
 
 </li>
 <li>
 
 
 Respect
 
 : Treat all equally, regardless of title.
 
 
 </li>
 <li>
 
 
 Innovation
 
 : Create value for customers.
 
 
 </li>
 <li>
 
 
 Teamwork
 
 : Unite for shared success.
 
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 
 Health Insurance
 
 
 </li>
 <li>
 
 Annual Ticket to home country
 
 
 </li>
 <li>
 
 Employment Visa
 
 
 </li>
 </ul>
</div>

MAQS Aluminum and Glass

Preferred Applicant: Philippine FemaleResponsibilities:<ul><li>Monitoring the daily progress of projects.</li><li>Manage daily schedule with team member.</li><li>Drafting quotation.</li><li>Coordinate with production and suppliers.</li><li>Knowledge in windows and door aluminium and glass.</li><li>Providing detailed updates to project managers or other stakeholders.</li><li>Ensuring team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits.</li><li>Organizing reports, invoices, contracts, and other financial files for easy access.</li><li>Planning meetings and organizing project logistics.</li></ul>Skills and qualification<ul><li>Communication skills: Project coordinators interact with many individuals throughout the life cycle of a project, such as project managers, project sponsors, stakeholders and of course, the project team. For this reason, project coordinators must demonstrate excellent communication skills.</li><li>Problem-solving skills: There will be issues, challenges and different types of problems, big and small. For this reason, project coordinators must have problem-solving skills that allow them to quickly come up with solutions and strategies.</li><li>Change management skills: As projects are executed, there are many variables to control, and many situations that might force the project management team to make changes to the original project plan. Project coordinators must be able to adapt to these changes.</li><li>Organizational skills: Project coordination, as its name suggests it&rsquo;s a demanding field that requires organizational skills such as time management, delegation, planning, goal setting and decision-making, among others that&rsquo;ll help the project coordinator be on top of his own duties and responsibilities and monitor the performance of others.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Jebel Ali: Reliably commute or willing to relocate with an employer-provided relocation package (Required)</li></ul>Experience:<ul><li>Civil work: 3 years (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

Topnet Distribution FZCO

Job Tilte: Accounts cum Admin AssistantQualification in Finance &amp; Accounting-Experience in overall finance-Accounting functions including VAT filing-Preparation of financial statements for auditing.-Administration-PRO function- Minimum 2 years of UAE experience- Tally ExperienceSalary Aed3000Job Code: ACAD26Job Type: Full-timePay: AED3,000.00 per monthExperience:<ul><li>Accounting: 2 years (Required)</li></ul>

ACAD26- Accounts cum Admin Assistant

Azentio

<div>
 
 
 Job Title
 
 : Front Office and Admin Assistant
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 
 
 
 
 Job Summary
 
 
 
 We are seeking a highly organized and proactive Front Office and Admin Assistant to oversee end-to-end facility operations and corporate travel management. The role is responsible for ensuring a safe, well-maintained, and efficient workplace, while also managing seamless business travel arrangements for employees. This position requires strong coordination, vendor management, communication, and problem-solving skills, along with the ability to operate in a fast-paced, service-oriented environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Facility Operations &amp; Administration
 
 <ul>
 <li>
 Oversee day-to-day facility operations, ensuring smooth functioning of essential services including housekeeping, security, cafeteria, and office administration.
 </li>
 <li>
 Manage office supplies, inventory, seating allocation, and general workplace requirements.
 </li>
 </ul>
 
 Maintenance &amp; Infrastructure Management
 
 <ul>
 <li>
 Coordinate, schedule, and monitor routine maintenance, repairs, and inspections of building systems (HVAC, electrical, plumbing, fire &amp; safety, etc.).
 </li>
 <li>
 Develop and implement preventive maintenance plans to minimize downtime and service interruptions.
 </li>
 </ul>
 
 Vendor &amp; Contract Management
 
 <ul>
 <li>
 Manage relationships with external service providers including housekeeping, security, maintenance, pest control, and other facility-related vendors.
 </li>
 <li>
 Oversee service-level adherence, contract renewals, negotiations, and performance evaluation.
 </li>
 </ul>
 
 Health, Safety &amp; Compliance
 
 <ul>
 <li>
 Ensure the facility complies with all health, safety, regulatory, and environmental standards.
 </li>
 <li>
 Conduct periodic safety audits, risk assessments, and maintain emergency response plans and drills.
 </li>
 </ul>
 
 Space &amp; Workplace Management
 
 <ul>
 <li>
 Optimize workspace utilization, plan office layouts, and oversee fit-out, refurbishment, expansion, or relocation projects in collaboration with relevant teams.
 </li>
 </ul>
 
 Budgeting &amp; Cost Management
 
 <ul>
 <li>
 Prepare, monitor, and manage facility operating budgets, ensuring cost-effectiveness without compromising service quality.
 </li>
 <li>
 Identify opportunities for cost savings and efficiency improvements.
 </li>
 </ul>
 
 Reporting &amp; Stakeholder Communication
 
 <ul>
 <li>
 Prepare facility performance reports, issue logs, maintenance schedules, and vendor performance updates.
 </li>
 <li>
 Act as the key liaison between internal stakeholders, leadership teams, and vendors for all facility-related matters.
 </li>
 </ul>
 
 Travel Management Responsibilities
 
 <ul>
 <li>
 Plan and coordinate end-to-end business travel arrangements including flights, accommodation, ground transport, visas, and other required services.
 </li>
 <li>
 Ensure full compliance with company travel policies, cost guidelines, and regulatory requirements.
 </li>
 <li>
 Maintain strong awareness of travel industry trends, route options, travel advisories, and vendor platforms to ensure best travel experience.
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 <ul>
 <li>
 Strong communication, negotiation, and stakeholder management skills.
 </li>
 <li>
 Proven ability in customer service, problem-solving, and crisis management.
 </li>
 <li>
 High attention to detail, strong organizational and multitasking capabilities.
 </li>
 <li>
 Proficiency in travel booking platforms, vendor management tools, and MS Office Suite (Excel, PowerPoint, Word).
 </li>
 </ul>
 
 
 
 
 
 
 Key Requirements
 
 
 <ul>
 <li>
 &middot;Bachelor&rsquo;s degree in Business Administration, Facilities/Operations Management, Hospitality, or equivalent field (preferred).
 </li>
 <li>
 4-8 years of experience in facility management, office administration, or corporate travel coordination, ideally in a corporate or multinational organization.
 </li>
 <li>
 Hands-on experience in vendor management, asset management, preventive maintenance planning, and workplace administration.
 </li>
 <li>
 Experience coordinating domestic and international travel bookings, visas, and logistics using travel platforms and vendor partners.
 </li>
 <li>
 Proficiency in
 
 MS Office Suite
 
 (Excel, PowerPoint, Word) and familiarity with travel booking tools and facility management systems.
 </li>
 <li>
 Understanding of maintenance processes, safety norms, compliance requirements, and cost control practices.
 </li>
 <li>
 Strong communication, interpersonal, and stakeholder-management skills.
 </li>
 <li>
 Excellent attention to detail, planning, coordination, and follow-through.
 </li>
 <li>
 Problem-solving ability with a customer-service mindset.
 </li>
 <li>
 Ability to multitask, prioritize, and work efficiently under pressure.
 </li>
 <li>
 Negotiation skills with vendors and service providers.
 </li>
 <li>
 High ownership, reliability, and discretion.
 </li>
 </ul>
 
 
</div>

Front Office and Admin Assistant

Realtree Properties

Job Description:RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li><li>Real Estate experience at least one year in Dubai</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li><li>Do you have Dubai Real Estate Admin Experience? </li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate - Admin Assistant (Female)

PGA Management Consultancies

Our growing company needs a reliable, organized Accountant Cum PRO executive to perform daily accounting tasks and PRO services for running smooth business operations.Daily accounting of income, expense, acknowledging payment receipts, making vendor payments, Bank Reconciliation and staff travel expense settlement.Handle PRO duties such as processing Visa, work permits, other legal documents and coordinating with government agencies.Coordinate with Consultant to complete statutory compliance VAT, CT etc.Daily interaction with Management and taking guidelines for daily admin activity.Develop and sustain a level of professionalism among staff and clientele.Skills &amp; Qualifications:Bachelor degree in accounting and financial principles and practices.Strong proficiency in MS office and excel applications.Excellent communication skills in English both written and verbal.Working knowledge of UAE labor law, visa processing and other pro related matters.The ability to work independently and work well as part of a team is essential.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>consulting: 1 year (Preferred)</li></ul>

Accountant Cum Admin Assistant - own visa

Explore 300+ Admin assistant in United Arab Emirates this February. Find roles across top companies and apply now to boost your career.

300 admin assistant jobs In United Arab Emirates

Admin Assistant

Admin Assistant

Admin Assistant

ACAD26- Accounts cum Admin Assistant

Front Office and Admin Assistant

Real Estate - Admin Assistant (Female)

Accountant Cum Admin Assistant - own visa