office administrator Jobs in United Arab Emirates

office administrator

assistant accountant Jobs in United Arab Emirates

assistant accountant

administrative assistant Jobs in United Arab Emirates

administrative assistant

executive assistant Jobs in United Arab Emirates

executive assistant

office assistant Jobs in United Arab Emirates

office assistant

admin assistant

CoRE MENA

Admin Assistant &ndash; Pharmaceutical Company Experience: 7-10+ years Education: Bachelor&rsquo;s degree minimumAbout Us: Join a leading pharmaceutical company where precision, professionalism, and teamwork drive everything we do. We&rsquo;re looking for a proactive and reliable Admin Assistant to support our marketing and supply chain department, helping us maintain seamless operations.Role &amp; Responsibilities:<ul><li>Handle day-to-day administrative duties: meetings, correspondence, and filing (both physical and digital)</li><li>Coordinate meetings, appointments, and event arrangements</li><li>Prepare presentations, reports, and other business documents</li><li>Support documentation: contracts, company events.</li><li>Support a clean, well-organized office environment and liaise with vendors</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree</li><li>7-10 years of experience in admin</li><li>Excellent organizational, communication, and multitasking skills</li><li>Professional level of MS Office (Word, Excel, PowerPoint, Outlook)</li><li>High level of discretion and ability to handle sensitive information</li><li>Team-oriented and able to work with different departments</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Positive and supportive work environment</li><li>Opportunities for professional growth within the company</li></ul>Work Location: In person

Admin Assistant

SYNERGY GROUP

<ul><li>Ordering and managing office supplies</li><li>Processing invoices and expense reports</li><li>Handling incoming and outgoing mail and deliveries</li><li>Maintaining office records and databases</li><li>Arranging travel, accommodations, and itineraries for staff or executives</li><li>Updating company databases and records</li><li>Maintaining employee, customer, or vendor information</li><li>Generating reports and tracking documentation</li><li>Assisting HR with onboarding paperwork and employee records</li><li>Supporting projects and departmental activities</li><li>Ensuring compliance with company policies and procedures</li><li>Performing other administrative tasks as assigned</li></ul>Key Skills for an Admin Assistant<ul><li>Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Organization and time management</li><li>Communication skills</li><li>Attention to detail</li><li>Data entry and record management</li><li>Problem-solving</li><li>Multitasking</li><li>Customer service</li></ul>Pay: From AED2,500.00 per monthWork Location: In person

You Smart

Company: You Smart Communication Networks LLC Location: Al Quoz 1, Dubai, UAE Employment Type: Full-Time Salary: AED 2,000 &ndash; AED 3,000 per month Joining: ImmediateAbout UsYou Smart Communication Networks LLC is a leading Smart Home Automation and ELV Systems company in the UAE. We specialize in Smart Home Solutions, CCTV, Access Control, Networking, Audio Video, Home Cinema, Intercom Systems, Wi-Fi Solutions, Gate Barrier Systems, and other intelligent building technologies.We are looking for an organized, proactive, and customer-focused Admin Assistant to support our growing operations and ensure smooth coordination between customers, site teams, and office staff.Key Responsibilities<ul><li>Provide daily project updates to customers via phone, WhatsApp, email, and other communication channels.</li><li>Follow up with site engineers and technicians to collect daily work reports and project progress updates.</li><li>Maintain accurate customer records, project files, and company documentation.</li><li>Perform data entry with a high level of accuracy.</li><li>Prepare quotations, reports, letters, and other administrative documents.</li><li>Coordinate with internal departments to ensure timely submission of documents and reports.</li><li>Organize digital and physical filing systems.</li><li>Schedule meetings, appointments, and customer follow-ups.</li><li>Handle incoming calls, emails, and customer inquiries professionally.</li><li>Assist management with general administrative and office support tasks.</li><li>Ensure confidential information is handled securely.</li><li>Support customer service activities and maintain excellent client relationships.</li></ul>Requirements<ul><li>Arabic speaking is preferred.</li><li>Excellent verbal and written communication skills in Arabic and English.</li><li>Minimum 1 year of administrative, office assistant, customer service, or data entry experience is preferred.</li><li>Good knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint).</li><li>Strong computer and typing skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Ability to work under pressure and meet deadlines.</li><li>Strong attention to detail and problem-solving skills.</li><li>Professional attitude with excellent customer service skills.</li><li>Candidates available to join immediately will be given preference.</li></ul>Preferred Skills<ul><li>Experience in construction, ELV, Smart Home, or technical service companies is an advantage.</li><li>Familiarity with CRM, ERP, or project management software.</li><li>Knowledge of document control and project documentation.</li></ul>Benefits<ul><li>Employment Visa</li><li>Company Transportation</li><li>Annual Leave</li><li>Medical Insurance (as per company policy)</li><li>End-of-Service Benefits</li><li>Career Growth Opportunities</li><li>Other benefits as per UAE Labour Law</li></ul>Terms &amp; Conditions Apply.Why Join You Smart?<ul><li>Work with one of Dubai's growing Smart Home &amp; ELV technology companies.</li><li>Learn advanced building technology and automation systems.</li><li>Friendly and professional work environment.</li><li>Opportunities for career development and long-term growth.</li></ul>Apply NowIf you are organized, customer-focused, and ready to join immediatelyPlease send your CV and expected joining date.Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Lee Contracting and General maintenance LLC

Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our landscape and contracting company. The ideal candidate will assist with office administration, customer communications, scheduling, document management, and coordination between clients, suppliers, and project teams. This role is essential in ensuring smooth business operations and excellent customer service.Key Responsibilities<ul><li>Answer and direct phone calls, emails, and customer inquiries professionally.</li><li>Schedule appointments, meetings, and project-related activities.</li><li>Prepare quotations, invoices and other administrative documents.</li><li>Maintain accurate records of projects, contracts, permits, and client files.</li><li>Monitor office supplies and place orders as needed.</li><li>Assist with payroll data, timesheets, and employee records.</li><li>Track project progress and update management on administrative requirements.</li><li>Organize and maintain filing systems, both physical and electronic.</li><li>Support management with reports, presentations, and correspondence.</li><li>Ensure compliance with company policies and documentation procedures.</li><li>Perform other administrative duties as assigned.</li></ul>Qualifications &amp; Requirements<ul><li>High school diploma or equivalent; diploma or degree in Business Administration is an advantage.</li><li>Minimum 1&ndash;3 years of experience in an administrative or office support role.</li><li>Experience in landscaping, construction, contracting, or related industries is preferred.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Strong organizational and multitasking skills.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently and manage priorities effectively.</li><li>Familiarity with accounting software or ERP systems is an advantage.</li><li>Professional attitude and strong attention to detail.</li></ul>Benefits<ul><li>Competitive salary</li><li>Annual leave and public holidays</li><li>Health insurance (if applicable)</li></ul>Work Location: In person

Climax Marine Services LLC

Location: Umm Ramool, Dubai, UAEWe are looking for an Sales/Receptionist/Admin Assistant to join our marine products company in Dubai.Freshers are welcome!If you are willing to learn, hardworking, and have a positive attitude, we would like to hear from you.Responsibilities:<ul><li>Reply to customer inquiries by phone, email, and WhatsApp</li><li>Prepare quotations, invoices, and sales orders</li><li>Follow up with customers and suppliers</li><li>Assist with office administration and filing</li><li>Update records and reports</li><li>Support daily sales activities</li></ul>Requirements:<ul><li>Basic computer skills (Excel, Word, Email)</li><li>Good English communication skills</li><li>Willing to learn and grow</li><li>Responsible and organized</li><li>Own Visa holders preferred</li></ul>What We Offer:<ul><li>Training provided</li><li>Friendly working environment</li><li>Career growth opportunities</li><li>Opportunity to learn the marine industry</li></ul>To apply, send your CV to: climaxmarinehr@gmail.comSubject: Sales/Receptionist/Admin AssistantPay: AED2,500.00 per monthWork Location: In person

SALES/RECEPTIONIST/ADMIN ASSISTANT

ITP Media Group

<div>ITP Media Group is one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. The company delivers quality, up-to-date content to its readers, viewers, users, and followers through digital, print, events, awards, video content, social media platforms, and social media influencers. These brands include major international and regional names such as Time Out GCC, Arabian Business, Harper&rsquo;s Bazaar Arabia, GRAZIA, and many more. 
Role Summary: 
As an Admin Assistant for the Time Out Sales Team at ITP Media Group, you will provide comprehensive administrative and operational support to the commercial team. The role supports the sales function across digital, print, and social media platforms ensuring efficient workflow management, accurate reporting, and smooth coordination between internal teams and clients.
Requirements<ul><li>
Proficient in providing administrative and sales support to the Time Out commercial team, including documentation, scheduling, reporting, and general administration.</li><li>
Skilled in preparing sales materials such as proposals, presentations, booking forms, and contracts as directed by the sales team.</li><li>
Proficient in maintaining accurate sales records, CRM updates, and client databases.</li><li>
Skilled in sourcing, organising, and synthesising information from multiple internal systems and stakeholders.</li><li>
Knowledge of internal systems such as Trello, Zoho, Google Drive, Magnet, and CRM tools (training provided).</li><li>
Knowledge of internal order approval processes, paperwork requirements, and key internal contacts (training provided).</li><li>
Proficient in supporting month-end closing processes, sales reporting, and revenue tracking.</li><li>
Proficient in assisting with post-campaign reporting and analysis for advertisers and partners.</li></ul>
Management Responsibilities<ul><li>
Management of order workflow across commercial, editorial, production, and finance teams to ensure timely delivery of booked campaigns.</li><li>
Supporting the coordination of digital, print, and experiential sales activities to ensure operational accuracy and efficiency.</li><li>
Maintaining and updating Trello boards to track sales requests, deliverables, and deadlines across teams.</li><li>
Ensuring all sales documentation is correctly processed, approved, and filed.</li></ul><div>
Project and Account Support</div><ul><li>
Supporting the sales team with day-to-day account administration, acting as a key point of coordination between internal departments.</li><li>
Assisting the team during peak periods, leave cover, or high-volume sales cycles as required.</li><li>
Supporting the planning, coordination, and administration of Time Out events, awards, and activations, including pre- and post-event logistics and documentation.</li><li>
Assisting with client communication, follow-ups, and internal coordination to ensure high service standards.</li></ul>
Media Planning and Relationship Support<ul><li>
Supporting the sales team with media planning administration based on client briefs across print, digital, social, and experiential platforms.</li><li>
Assisting in maintaining strong internal and external relationships to ensure seamless campaign execution and client satisfaction.</li><li>
Supporting the identification and administration of commercial opportunities to maximise brand investment and delivery.</li></ul></div>

Admin Assistant, Sales - Time Out

Louis Feraud Paris L.L.C

We are seeking a professional, organized, and customer-focused Receptionist / Administrative Assistant to join our Facility Management team.The successful candidate will be responsible for managing front desk operations, providing administrative support, assisting tenants and visitors, and ensuring smooth day-to-day office functions within a commercial building environment.<ul><li>Minimum 2 years of experience in reception, administration, customer service, and/or facility management support.</li><li>Excellent verbal and written communication skills in English.</li><li>Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and customer-oriented attitude.</li><li>Ability to handle confidential information with discretion.</li></ul>Pay: From AED3,500.00 per monthWork Location: In person

Receptionist / Admin Assistant

Explore 175+ Admin assistant in United Arab Emirates this July. Find roles across top companies and apply now to boost your career.

175 admin assistant jobs In United Arab Emirates

Admin Assistant

Admin Assistant

Admin Assistant

Admin Assistant

SALES/RECEPTIONIST/ADMIN ASSISTANT

Admin Assistant, Sales - Time Out

Receptionist / Admin Assistant