executive assistant Jobs in United Arab Emirates

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admin assistant

Strong Room Real Estate Brokers LLC

Admin AssistantJob Summary/OverviewAn Admin Assistant plays a pivotal role in maintaining the seamless operation of an office environment. This position supports various administrative tasks, contributing significantly to the productivity and efficiency of the organization. As an Admin Assistant, you will be responsible for a broad range of duties that include supporting executives, managing schedules, and handling office tasks, which are critical in ensuring that all operations run smoothly. You will serve as a key point of contact for internal and external stakeholders, necessitating a high level of professionalism and discretion.Your role will involve working closely with management to coordinate meetings, prepare documents, and facilitate communication across departments. The ideal candidate will possess excellent organizational skills, the ability to multitask, and a knack for problem-solving, ensuring that all administrative tasks are completed accurately and delivered with high quality and in a timely manner.We are looking for a proactive and detail-oriented individual with a passion for organization and efficiency. In this role, you will have the opportunity to work in a dynamic environment that values excellence, teamwork, and integrity.Key Responsibilities<ul><li>Assist in the preparation of regularly scheduled reports and presentations.</li><li>Organize and schedule meetings and appointments, ensuring all necessary arrangements are made in advance.</li><li>Documents review and data entry to submit clients application on various platform and act as the point of contact for internal and external clients.</li><li>Handle requests and queries from senior managers and provide administrative support to ensure efficient operation of the office.</li><li>Develop and maintain a filing system for easy retrieval and storage of documents.</li><li>Coordinate office procedures and manage the office.</li><li>Assist in the preparation and editing of correspondence, communications, presentations, and other documents.</li><li>Provide administrative support to brokers and supply parties.</li><li>Manage and maintain executives&rsquo; schedules, including planning and scheduling meetings, appointments, and travel.</li><li>Handle sensitive information in a confidential manner and ensure the security of all data.</li><li>Collaborate with other departments to ensure smooth operations and effective communication.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field, or equivalent work experience.</li><li>Proven experience as an Administrative Assistant or Office Admin Assistant.</li><li>Knowledge of office management systems and procedures.</li><li>Excellent time management skills and ability to multitask and prioritize work.</li><li>Attention to detail and problem-solving skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in MS Office (MS Excel and MS PowerPoint, in particular).</li><li>Strong organizational and planning skills in a fast-paced environment.</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Experience with office management software and tools such as SAP, Oracle, or other ERP systems is a plus.</li><li>Ability to quickly learn new software and applications as needed.</li><li>Familiarity with scheduling tools and calendar management.</li><li>Basic understanding of data management and filing systems.</li><li>Competency in using virtual communication tools such as Zoom, Microsoft Teams, etc.</li></ul>Job Type: Part-timePay: From AED1,500.00 per monthExpected hours: 30 per weekApplication Question(s):<ul><li>Are you based in Sharjah Sustainable City ?</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

Admin Assistant

Trustbend Logistics

<div>Join Trustbend Packers &amp; Movers as an Admin Assistant and play a key role in supporting daily office operations within our Dubai branch. This position is perfect for individuals who are organized, proactive, and eager to contribute to a fast-paced logistics environment.

Key Responsibilities:
<ul>
<li>Assist in managing day-to-day administrative tasks to ensure smooth office operations.</li>
<li>Handle phone calls, emails, and correspondence with clients, suppliers, and internal teams.</li>
<li>Maintain and organize office files, documents, and records.</li>
<li>Support HR and management in preparing reports, memos, and presentations.</li>
<li>Coordinate meetings, appointments, and schedules for staff and management.</li>
<li>Assist in managing office supplies, inventory, and procurement.</li>
<li>Prepare invoices, delivery notes, and basic documentation when required.</li>
<li>Ensure a clean, organized, and professional office environment.</li>
<li>Provide general support to the operations team as needed.</li>
</ul>
Qualifications:
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or related field.</li>
<li>1&ndash;2 years of administrative experience (UAE experience preferred).</li>
<li>Strong communication and interpersonal skills.</li>
<li>Proficiency in MS Office (Word, Excel, Outlook).</li>
<li>Excellent organizational and multitasking abilities.</li>
<li>Ability to work independently and handle tasks efficiently.</li>
<li>Attention to detail and a proactive work approach.</li>
</ul>
Becoming an Admin Assistant at Trustbend Packers &amp; Movers in Dubai gives you the chance to grow in a supportive environment while contributing to the efficiency of a well-established logistics company. If you are reliable, organized, and eager to learn, this role offers a great opportunity to build your administrative career.</div>

HSH REAL ESTATE

We are looking for a proactive and detail-oriented Admin Assistant to support our Facility Management team with day-to-day administrative tasks. The ideal candidate will be organized, eager to learn, and able to handle multiple tasks in a fast-paced environment.Key Responsibilities:<ul><li>Assist in preparing documents, reports, correspondence, and basic presentations.</li><li>Maintain and update records, files, and databases related to FM operations.</li><li>Coordinate with internal departments for follow-ups and information sharing.</li><li>Manage incoming calls, emails, and inquiries, ensuring timely responses.</li><li>Support the team in scheduling meetings, appointments, and site visits.</li><li>Assist in preparing purchase requests, quotations, and basic documentation.</li><li>Track office supplies and support procurement when required.</li><li>Perform general office duties including scanning, filing, and data entry.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree</li><li>Freshers can apply; prior admin experience is an advantage.</li><li>Strong communication and interpersonal skills.</li><li>Good knowledge of MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and work under minimal supervision.</li></ul>Female candidate on own visa sponsorship are preferred.Immediate Joiner only needs to apply.Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Abul Hashem Group

Job Title: Administrative AssistantLocation: Mussafah, Abu DhabiCompany: Red Square Contracting &amp; General Maintenance LLCJob Type: Full-TimeSalary: AED 1,500-2,000 per monthJob Summary:We are looking for a professional and organized Administrative Assistant to join our team. The ideal candidate will support daily office operations, manage administrative tasks, and ensure smooth workflow across departments. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.Key Responsibilities:<ul><li>Handle daily administrative tasks to support office operations.</li><li>Manage phone calls, emails, and general correspondence professionally.</li><li>Maintain and update company records, files, and databases.</li><li>Prepare documents, reports, letters, and presentations as required.</li><li>Coordinate meetings, appointments, and schedules for management.</li><li>Assist in preparing invoices, purchase orders, and basic accounting tasks.</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Support HR department with documentation, filing, and onboarding tasks.</li><li>Ensure office cleanliness, organization, and smooth workflow.</li><li>Liaise with vendors, suppliers, and service providers.</li><li>Assist in arranging travel bookings, accommodations, and staff logistics.</li><li>Follow company policies and maintain confidentiality at all times.</li></ul>Requirements:<ul><li>Previous experience as a Admin or in a similar role is preferred.</li><li>Good communication and interpersonal skills.</li><li>Basic computer knowledge.</li><li>Ability to handle multiple tasks efficiently.</li></ul>How to Apply:Interested candidates can apply through Indeed with their updated CV. or E-mail us: hr@abulhashemgroup.comJob Types: Full-time, PermanentPay: AED1,500.00 - AED2,000.00 per monthExperience:<ul><li>Receptionist : 1 year (Preferred)</li></ul>

WHITE SEA STAR

The Role
 Admin Assistant for Car Rental • Manage administrative tasks such as contracts, records, reports, and documentation. • Assist customers with inquiries, bookings, rentals, payments, and general support. • Coordinate operations by updating vehicle status, scheduling, and supporting fleet management. • Handle communication through calls, emails, and coordination with internal teams and suppliers. • Maintain accuracy and organization while supporting daily operations and ensuring smooth workflow.
 
Requirements
 <ul>
<li>Minimum 1–2 years experience in administrative or customer service roles (preferably in car rental or automotive industry). • Strong communication skills (English required; other languages are a plus). • Proficient in MS Office (Word, Excel, Outlook). • Organized, reliable, and attentive to details. • Ability to multitask and work in a fast-paced environment. • Customer-focused with a positive attitude.</li>
</ul>
About the company
 White Sea Star General Trading LLC. is a leading international trading company specializing in the import and export of a diverse range of products. With a commitment to excellence and a global reach, we connect manufacturers and suppliers with markets around the world, providing high-quality goods and unparalleled service.

FIRE GATE SAFETY & SECURITY SYSETEMS L.L.C

We are seeking a proactive and detail-oriented Admin Assistant &ndash; PRO to support our administrative operations and public relations (PRO) activities. The ideal candidate will assist in managing office administration tasks and coordinating all government-related documentation and processes efficiently.Key Responsibilities:<ul><li>Assist in preparing, processing, and coordinating all documentation related to visa applications, renewals, cancellations, and other PRO-related activities.</li></ul><ul><li>Maintain and update records of employees&rsquo; visa and legal documents in a timely manner.</li></ul><ul><li>Liaise with government authorities (e.g., MOHRE, Immigration, Labour, Municipality, RTA, etc.) for various company requirements.</li></ul><ul><li>Support HR and Admin departments with day-to-day administrative duties such as filing, correspondence, and scheduling.</li></ul><ul><li>Track and renew company trade licenses, and other legal documents.&bull; Handle courier arrangements, office supply management, and other administrative tasks.</li></ul><ul><li>Assist in onboarding processes by ensuring all legal formalities and documentation are completed.&bull; Coordinate with internal departments to ensure smooth execution of administrative and PRO functions.</li></ul>Requirements:&middot; Bachelor&rsquo;s degree is mandatory.&middot; Minimum 1 year of hands-on PRO experience in the UAE.&middot; Strong knowledge of UAE immigration, labor, and visa policies and procedures.&middot; Proven experience in handling visa applications, renewals, cancellations, and related government processes.&middot; Excellent communication and coordination skills, both in English and Hindi.&middot; Ability to manage time effectively and prioritize tasks.&middot; Strong interpersonal skills with a customer-focused approach.&middot; Fluency in English is required; Arabic knowledge is an advantage.Job Types: Full-time, Permanent

Admin Assistant – PRO

iTech Engineering Consultancy

<div>
 
 Job Title: HR &amp; Admin Assistant
 
 
 
 
 Reports to: HR &amp; Admin Manager
 
 
 
 
 Job Description Summary
 
 
 
 The HR &amp; Admin Assistant works under the supervision of the Admin and HR Manager to perform a variety of administrative and HR tasks.
 
 
 
 General Responsibilities
 
 
 
 <ul>
 <li>
 Front Desk office and general office support
 </li>
 <li>
 Greet guests and provide them with superb customer service
 </li>
 <li>
 Answer all client questions and incoming calls
 </li>
 <li>
 Redirect phone calls to the appropriate department and takedown messages
 </li>
 <li>
 Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)
 </li>
 <li>
 Book and maintain schedules, meetings, and travel arrangements, if required Write and distribute email, correspondence memos, letters, faxes, and forms
 </li>
 <li>
 Maintain relevant databases when necessary
 </li>
 <li>
 Assist the HR &amp; Admin Manager with daily tasks
 </li>
 <li>
 Liaise with PRO for daily tasks
 </li>
 <li>
 Handle work permit, visa processing documents and applications in coordination with the PRO
 </li>
 <li>
 Point of contact for Etisalat, ADDC, Du, etc.
 </li>
 <li>
 Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.
 </li>
 <li>
 Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.
 </li>
 <li>
 Monitor and maintain the offices cleanliness and etiquette.
 </li>
 <li>
 Execute tasks and provide continuous support to HR &amp; Admin Manager
 </li>
 <li>
 Prepare the monthly timesheet for payroll purpose
 </li>
 <li>
 Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fines
 </li>
 <li>
 Support HR Department in recruitment and interview arrangements
 </li>
 <li>
 Support the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviews
 </li>
 <li>
 Maintain CV database of the company
 </li>
 <li>
 Employee documents filing and record update.
 </li>
 <li>
 Support HR Department in Employee Onboarding and Exit formalities
 </li>
 <li>
 Any other duties commensurate with the accountabilities of the post.
 
 
 
 </li>
 </ul>
 
 Minimum Skills Or Experience Required
 
 
 
 <ul>
 <li>
 Effective written and verbal English language communication skills, Arabic would be a plus.
 </li>
 <li>
 Good knowledge of HR Practices
 </li>
 <li>
 Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results.
 </li>
 <li>
 Ability to multitask.
 </li>
 <li>
 Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals.
 </li>
 <li>
 Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent.
 </li>
 <li>
 Collaborate easily with the Executive Team, Line Manager, and employees
 
 </li>
 </ul>
</div>

HR & Admin Assistant

Explore 1137+ Admin assistant in United Arab Emirates this December. Find roles across top companies and apply now to boost your career.

1137 admin assistant jobs IN United Arab Emirates

Admin Assistant

Admin Assistant

Admin Assistant

Admin Assistant

Admin Assistant

Admin Assistant – PRO

HR & Admin Assistant