administrative assistant Jobs in United Arab Emirates

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personal assistant

Mondus Properties

We are seeking a dedicated, highly organized, and trustworthy Personal Assistant to provide comprehensive support to the Owner. The ideal candidate should be proactive, professional, and capable of handling both personal and business-related responsibilities with complete confidentiality.Key Responsibilities<ul><li>Manage the Owner's calendar, appointments, meetings, and daily schedule.</li><li>Coordinate travel arrangements, hotel bookings, and itineraries.</li><li>Handle emails, phone calls, and correspondence professionally.</li><li>Prepare reports, presentations, and other documents as required.</li><li>Coordinate with internal departments, clients, and external vendors.</li><li>Manage personal and business errands efficiently.</li><li>Maintain confidential records and important documents.</li><li>Follow up on tasks and ensure timely completion.</li><li>Provide administrative and operational support as needed.</li><li>Be flexible to work outside regular office hours and be available when required to support the Owner.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor's degree or Diploma in Business Administration or a related field.</li><li>Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar role.</li><li>Excellent communication skills in English and Hindi.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Strong organizational, multitasking, and time management skills.</li><li>Ability to work independently and under pressure.</li><li>High level of integrity, discretion, and confidentiality.</li><li>Professional appearance and positive attitude.</li><li>UAE driving license is Mandatory.</li></ul>Employment Details<ul><li>Position: Full-time</li><li>Location: UAE</li><li>Experience: Minimum 2 years</li><li>Salary: AED 5,000 &ndash; AED 6,000 per month (based on experience and qualifications)</li></ul>If you are a proactive, dependable, and detail-oriented professional looking for a challenging opportunity to work closely with senior leadership, we encourage you to apply.Work Location: In person

Personal Assistant

KAF CAFE

Job Title: Personal Assistant to CEOJob Summary: We are seeking a highly organized and proactive Personal Assistant to support the CEO in managing daily operations, schedules, and communications.Key Responsibilities:<ul><li>Manage the CEO&rsquo;s calendar, meetings, and travel arrangements</li><li>Handle emails, calls, and correspondence on behalf of the CEO</li><li>Prepare meeting materials, reports, and presentations</li><li>Coordinate with internal teams and external stakeholders</li><li>Handling Emails &amp; daily reports from HOD's</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred)</li><li>3&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior leadership</li><li>Proven experience as a Personal Assistant or Executive Assistant</li><li>Strong organizational+</li><li>and communication skills</li><li>Ability to multitask and handle confidential information</li><li>Proficiency in MS Office / Google Workspace</li><li>High level of professionalism, integrity, and confidentiality</li><li>Candidate must be in UAE</li><li>Female only.</li></ul>Employment Type: Full-timeJob Types: Full-time, PermanentPay: AED10,000.00 - AED15,000.00 per monthApplication Question(s):<ul><li>Are you a Female?</li></ul>Language:<ul><li>Tajik or Russian (Required)</li></ul>Work Location: In person

Personal Assistant to CEO

Property Shop Investment LLC

Key ResponsibilitiesAdministrative Support<ul><li>Manage daily calendars, appointments, and scheduling.</li><li>Organize meetings, prepare agendas, and take meeting minutes.</li><li>Handle email correspondence and communication on behalf of the manager.</li><li>Maintain and organize documents, files, and records.</li></ul>Operational &amp; Personal Support<ul><li>Coordinate travel arrangements, itineraries, and hotel bookings.</li><li>Assist with personal errands, reminders, and task management.</li><li>Support in preparing reports, presentations, and documentation.</li><li>Handle confidential information with discretion and integrity.</li></ul>Coordination &amp; Communication<ul><li>Liaise with internal teams, clients, and external partners professionally.</li><li>Follow up on pending tasks, deliverables, and deadlines.</li><li>Serve as a point of contact for scheduling and information flow.</li></ul>Office &amp; Task Management<ul><li>Monitor office supplies and coordinate with admin for required items.</li><li>Manage small events, bookings, and logistics when needed.</li><li>Support in small project coordination and task tracking.</li></ul>Qualifications &amp; SkillsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or relevant field (preferred).</li><li>1&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or in an administrative role.</li></ul>Core Skills<ul><li>Excellent verbal &amp; written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient with MS Office (Word, Excel, PowerPoint) and digital scheduling tools.</li><li>High attention to detail and accuracy.</li><li>Ability to work under pressure and manage time effectively.</li><li>Professional demeanor and strong interpersonal skills.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthWork Location: In person

Personal Assistant- Tagalog Speaker

Zahr Freighters

<div>Zahr Freighters is seeking a highly organized and professional Executive Assistant to join our team in Dubai. This role is ideal for an experienced administrative professional who can provide high-level support to senior management, coordinate executive schedules, and ensure the efficient handling of confidential business matters. The successful candidate will play a vital role in supporting strategic operations and enhancing executive productivity.

Key Responsibilities:
<ul>
<li>Provide comprehensive administrative and secretarial support to senior executives.</li>
<li>Manage executive calendars, appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, meeting agendas, and business correspondence.</li>
<li>Coordinate internal and external meetings, including preparing meeting materials and recording minutes.</li>
<li>Screen phone calls, emails, and other communications on behalf of executives.</li>
<li>Handle confidential documents and sensitive business information with discretion.</li>
<li>Organize and maintain executive files, records, and important documentation.</li>
<li>Coordinate with internal departments and external stakeholders to ensure smooth communication.</li>
<li>Assist with special projects, event planning, and other executive assignments as required.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li>
<li>Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational, multitasking, and time management abilities.</li>
<li>High level of professionalism, discretion, and attention to detail.</li>
<li>Ability to work independently in a fast-paced business environment.</li>
</ul>
Skills &amp; Competencies:
<ul>
<li>Executive support and office management expertise</li>
<li>Excellent communication and interpersonal skills</li>
<li>Strong organizational and planning abilities</li>
<li>Problem-solving and decision-making capabilities</li>
<li>Professionalism, confidentiality, and adaptability</li>
</ul>
Why Join Zahr Freighters?

At Zahr Freighters, strong executive support is essential to driving operational efficiency and business success. This Executive Assistant position in Dubai offers an excellent opportunity to work closely with senior leadership, expand your professional skills, and build a rewarding career within a growing and respected freight and logistics organization.</div>

Executive Assistant

Irwin & Dow

<div>The Role
Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant &amp; Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office.
This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.
Requirements
We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably.
Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.
About the company
Irwin &amp; Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government &amp; semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.</div>

Executive Assistant & Office Administrator

Short Term Rentals Agency

Company: Julius Homes, boutique holiday home management, DubaiType: Full time, Dubai based with hybrid flexibilitySalary: AED 3,000 per monthAbout the roleJulius Homes manages luxury holiday homes across Palm Jumeirah, Dubai Marina, Downtown, and Business Bay. We need a trusted Personal Assistant to the owner. You will be the right hand to the founder. You will manage his time, handle company admin, and represent Julius Homes in person when needed. This role suits someone discreet, organised, proactive, and confident dealing with owners and suppliers. Flexibility with your schedule is essential.Owner support<ul><li>Act as the main point of contact for the owner</li><li>Manage his daily schedule and set priorities</li><li>Own his calendar, book meetings, and avoid clashes</li><li>Arrange travel, flights, hotels, and visas</li><li>Prepare him for meetings with agendas and briefing notes</li><li>Take notes in meetings and track follow up actions</li><li>Handle confidential personal and business admin</li><li>Screen calls, messages, and emails on his behalf</li></ul>Meetings and representation<ul><li>Represent Julius Homes at meetings with owners, suppliers, and authorities</li><li>Liaise with third parties, real estate agents, furnishing, design, and maintenance companies</li><li>Organise property photoshoots end to end</li><li>Coordinate furnishing, styling, and design projects</li><li>Book and follow up on maintenance work</li><li>Attend viewings and site visits when the owner cannot</li><li>Prepare and submit company documents</li><li>Follow up with third parties until tasks close</li></ul>Operations support<ul><li>Manage guest communication across Airbnb, Booking.com, and WhatsApp</li><li>Coordinate check ins, check outs, and cleaning teams</li><li>Handle property owner reporting and monthly statements</li><li>Manage invoices and expense tracking</li><li>Run local errands and property visits across Dubai</li></ul>Required skills<ul><li>Two years experience as a PA or in holiday home operations</li><li>Holiday home or Airbnb knowledge</li><li>Valid UAE residence visa, spouse or dependent visa welcome</li><li>Fluent written and spoken English</li><li>Ability to travel across Dubai</li><li>Proactive with strong attention to detail</li><li>Flexible with working hours</li><li>Discretion at all times</li><li>Confident with Google Workspace, WhatsApp, and property tools (PMS systems), CRM and Project Management tools</li></ul>Nice to have<ul><li>UAE driving licence preferred</li><li>Knowledge of Dubai holiday home rules</li><li>Experience with Project Management tools</li></ul>How to applySend your CV and a short note on your holiday home experience.Pay: AED3,000.00 per monthWork Location: Hybrid remote in Dubai

Executive Assistant, Holiday Homes (Dubai based)

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

Administrative Assistant

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