office administrator Jobs in United Arab Emirates

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Stars by Afra general trading

Female Personal Assistant &amp; Operations CoordinatorLocation: Abu Dhabi (Al Zeina / Khalifa City)About the RoleWe are seeking a highly organized, proactive, and trustworthy Personal Assistant &amp; Operations Coordinator to support a business owner with both business and personal administrative responsibilities. The ideal candidate will be a strong multitasker who can manage schedules, coordinate suppliers, follow up on tasks, and ensure smooth day-to-day operations.Key ResponsibilitiesExecutive &amp; Personal Support<ul><li>Manage calendar, appointments, and scheduling</li><li>Organize meetings and reminders</li><li>Book travel, hotels, and transportation</li><li>Assist with personal errands and appointments</li><li>Coordinate gift purchases and deliveries</li><li>Maintain confidentiality at all times</li></ul>Business Administration<ul><li>Manage emails and correspondence</li><li>Prepare reports, presentations, and documents</li><li>Maintain organized digital and physical filing systems</li><li>Track deadlines and action items</li><li>Follow up on outstanding tasks and commitments</li></ul>Operations &amp; Studio Support<ul><li>Coordinate with suppliers and service providers</li><li>Track orders, deliveries, and inventory requirements</li><li>Assist in organizing workshops and events</li><li>Support scheduling of staff and activities</li><li>Follow up on quotations, invoices, and payments</li><li>Ensure smooth communication between team members</li></ul>Project Coordination<ul><li>Maintain project trackers and task lists</li><li>Follow up with stakeholders to ensure deadlines are met</li><li>Assist with business development and partnership opportunities</li><li>Support marketing and promotional activities when required</li></ul>Requirements<ul><li>3+ years experience as a Personal Assistant, Executive Assistant, Office Manager, or Operations Coordinator</li><li>Strong organizational and multitasking skills</li><li>Excellent English communication skills (written and verbal)</li><li>Proficient in Microsoft Office (Excel, Word, PowerPoint)</li><li>Comfortable using Google Workspace and WhatsApp Business</li><li>Experience coordinating schedules and multiple priorities</li><li>High attention to detail</li><li>Professional, reliable, and proactive</li><li>UAE driving license preferred</li></ul>Preferred Experience<ul><li>Events or hospitality industry experience</li><li>Small business or startup experience</li><li>Social media coordination experience</li><li>Experience handling suppliers and procurement</li></ul>Personality Traits<ul><li>Highly organized</li><li>Problem solver</li><li>Takes initiative without constant supervision</li><li>Calm under pressure</li><li>Friendly and professional</li><li>Trustworthy and discreet</li></ul>Pay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>What is your gender?</li></ul>Work Location: On the road

Personal Assistant

Ali & Sons Holding LLC

<div>
 
 
 We&rsquo;re Hiring: Personal Assistant
 
 
 
 
 Location: Abu Dhabi, UAE
 
 
 
 
 
 
 Ali &amp; Sons
 
 is seeking a highly organized, proactive, and professional
 
 Personal Assistant
 
 to provide high-level administrative and secretarial support to the Capital Management team, ensuring efficient coordination of meetings, documentation, communication, and internal processes related to investment activities, fund commitments, and portfolio monitoring.
 
 
 
 
 The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion while supporting a fast-paced investment environment.
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide executive administrative support to the Capital Management/Investment team.
 </li>
 <li>
 Manage calendars, meeting schedules, conference calls, and travel arrangements for the investment team.
 </li>
 <li>
 Coordinate meetings with investment managers, advisors, banks, and internal stakeholders.
 </li>
 <li>
 Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports.
 </li>
 <li>
 Assist in maintaining internal databases and documentation related to the investment portfolio.
 </li>
 <li>
 Coordinate internal approvals and circulation of investment documents to relevant departments.
 </li>
 <li>
 Maintain filing systems and document management for investment-related files.
 </li>
 <li>
 Coordinate logistics for investment team events, conferences, and external meetings.
 </li>
 <li>
 Liaise with Finance and Legal teams to facilitate documentation and operational requirements related to investments.
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive financial and corporate information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 3&ndash;5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator.
 </li>
 <li>
 Language Skills: Fluent in English (spoken and written); Arabic is preferred but not mandatory.
 </li>
 <li>
 Background in Investment/Finance is a plus.
 </li>
 <li>
 Technical Skills:
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Experience with document management systems is preferred.
 </li>
 <li>
 Familiarity with calendar management and virtual meeting platforms such as Microsoft Teams, Zoom, and Outlook.
 </li>
 <li>
 Strong organizational, multitasking, and time management skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Be part of a leading and diversified business group in the UAE.
 </li>
 <li>
 Work closely with senior leadership and investment professionals.
 </li>
 <li>
 Gain exposure to investment management, portfolio monitoring, and strategic business initiatives.
 </li>
 <li>
 Thrive in a professional, collaborative, and growth-oriented environment.
 </li>
 </ul>
</div>

Eva Interiors

<div>
 
 
 Position Purpose:
 
 
 
 
 
 
 
 The Personal Assistant to the CEO provides high-level confidential administrative and personal support to ensure the efficient management of the CEO's professional and business activities. The role requires exceptional organizational skills, discretion, attention to detail, proactive planning, and the ability to manage multiple priorities in a fast-paced environment
 
 
 .The PA serves as a trusted partner to the CEO, managing schedules, communications, travel arrangements, meetings, personal commitments, and administrative tasks while maintaining the highest level of confidentiality and professionalism
 
 
 .Key Responsibilitie
 
 
 sExecutive Calendar Managemen
 
 <ul>
 <li>
 tManage and maintain the CEO's complex calendar and daily schedule
 </li>
 <li>
 .Coordinate internal and external meetings
 </li>
 <li>
 .Prioritize appointments based on business needs and urgency
 </li>
 <li>
 .Ensure efficient time management and avoidance of scheduling conflicts
 </li>
 <li>
 .Arrange recurring meetings and executive commitments
 </li>
 <li>
 .Monitor upcoming deadlines and key business events
 </li>
 </ul>
 
 .Meeting Coordinatio
 
 <ul>
 <li>
 nSchedule and organize meetings, board meetings, leadership meetings, and external stakeholder meetings
 </li>
 <li>
 .Prepare meeting agendas and supporting documents
 </li>
 <li>
 .Take meeting minutes when required
 </li>
 <li>
 .Track action items and follow up with responsible parties
 </li>
 <li>
 .Ensure meeting logistics are properly coordinated
 </li>
 </ul>
 
 .Communication Managemen
 
 <ul>
 <li>
 tScreen calls, emails, correspondence, and inquiries on behalf of the CEO
 </li>
 <li>
 .Draft professional emails, letters, reports, and presentations
 </li>
 <li>
 .Respond to routine communications where authorized
 </li>
 <li>
 .Act as the first point of contact for internal and external stakeholders
 </li>
 <li>
 .Ensure timely follow-up on CEO communications
 </li>
 </ul>
 
 .Travel &amp; Logistics Managemen
 
 <ul>
 <li>
 tCoordinate local and international travel arrangements
 </li>
 <li>
 .Book flights, hotels, transportation, visas, and travel insurance
 </li>
 <li>
 .Prepare detailed travel itineraries
 </li>
 <li>
 .Manage travel-related expenses and documentation
 </li>
 <li>
 .Ensure smooth travel execution for the CEO
 </li>
 </ul>
 
 .Administrative Suppor
 
 <ul>
 <li>
 tPrepare reports, presentations, and executive summaries
 </li>
 <li>
 .Maintain organized filing systems and confidential records
 </li>
 <li>
 .Track important deadlines, contracts, and commitments
 </li>
 <li>
 .Handle expense claims and reimbursement documentation
 </li>
 <li>
 .Support document preparation and approvals
 </li>
 </ul>
 
 .Personal Affairs Managemen
 
 <ul>
 <li>
 tCoordinate personal appointments and commitments as assigned
 </li>
 <li>
 .Manage personal schedules alongside business commitments
 </li>
 <li>
 .Assist with family-related arrangements when required
 </li>
 <li>
 .Coordinate personal travel, reservations, and events
 </li>
 <li>
 .Handle confidential personal matters with complete discretion
 </li>
 </ul>
 
 .Stakeholder Coordinatio
 
 <ul>
 <li>
 nLiaise with senior executives, clients, consultants, government entities, and business partners
 </li>
 <li>
 .Coordinate communication between the CEO and departments
 </li>
 <li>
 .Follow up on business-critical matters
 </li>
 <li>
 .Build and maintain positive professional relationships
 </li>
 </ul>
 
 .Information Managemen
 
 <ul>
 <li>
 tMaintain confidentiality of all business and personal information
 </li>
 <li>
 .Organize sensitive documents and records
 </li>
 <li>
 .Prepare briefing materials before meetings
 </li>
 <li>
 .Ensure accurate record keeping and documentation
 </li>
 </ul>
 
 .Event &amp; Hospitality Coordinatio
 
 <ul>
 <li>
 nCoordinate executive events and business functions
 </li>
 <li>
 .Organize client meetings, executive dinners, and corporate events
 </li>
 <li>
 .Manage guest arrangements and hospitality requirements
 </li>
 <li>
 .Support protocol arrangements for VIP visitors
 </li>
 </ul>
 
 .Project Coordinatio
 
 <ul>
 <li>
 nTrack strategic initiatives assigned by the CEO
 </li>
 <li>
 .Monitor project deadlines and deliverables
 </li>
 <li>
 .Follow up with department heads regarding action items
 </li>
 <li>
 .Prepare progress reports and status updates
 </li>
 </ul>
 
 
 
 .
</div>

BLUELIONS EVENTS ORGANIZERS.CO LLC

Responsibilities:<ul><li>Manage schedules, appointments, and meetings</li><li>Coordinate travel arrangements and business-related activities</li><li>Handle correspondence, emails, and phone communications</li><li>Prepare reports, presentations, and documentation</li><li>Assist with administrative and operational tasks as required</li><li>Run business-related errands and provide transportation support when needed</li></ul>Requirements:<ul><li>Bachelor's Degree (mandatory)</li><li>Valid UAE Driving License (mandatory)</li><li>Excellent command of spoken and written English</li><li>Strong communication and interpersonal skills</li><li>Proficient in Microsoft Office applications</li><li>Well-organized, proactive, and able to handle multiple tasks efficiently</li><li>Ability to maintain confidentiality and professionalism at all times</li><li>Arabic language skills will be an added advantage</li></ul>Work Location: In person

LUXBURY PROPERTIES L.L.C

Job Title: Personal Assistant to CEO Location: Dubai, United Arab EmiratesCompany: Luxbury Properties LLCAbout UsLuxbury Properties LLC is a dynamic and growing real estate company specializing in both residential and commercial property sales, rentals, and management. We pride ourselves on providing exceptional service to our clients and fostering a supportive, professional environment for our team.Job DescriptionWe are looking for a professional and organized Personal Assistant to the CEO, providing direct administrative and executive support. The successful candidate will be responsible for managing schedules, coordinating meetings, handling communications, and ensuring the CEO's daily operations run efficientlyKey Responsibilities<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Handle correspondence, emails, phone calls, and follow-ups on behalf of the CEO.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Coordinate with internal departments, clients, and external stakeholders.</li><li>Maintain confidential records and sensitive business information.</li><li>Assist in organizing company events, meetings, and business activities.</li><li>Track deadlines, schedules, and important tasks to ensure smooth operations.</li><li>Perform general administrative and office support duties as assigned.</li></ul>Educational &amp; Professional Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2&ndash;3 years of Proven experience as a Personal Assistant, Executive Assistant, preferably at CEO level.</li><li>Experience in the real estate industry is mandatory.</li><li>Strong verbal and written communication skills in English.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Ability to manage both corporate and personal responsibilities efficiently</li><li>Presentable, professional, and capable of working independently.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Professional work environment.</li><li>Career growth opportunities within the company.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>What is your marital status?</li></ul>Experience:<ul><li>Personal Assistant or Executive Assistant: 3 years (Required)</li></ul>Work Location: In person

Personal Assistant to CEO

B&B Hotel Hannover-City

Job Brief:We are seeking a reliable and organized Accountant Cum Personal Assistant to join our Client team in Dubai. The ideal candidate will have solid accounting knowledge along with strong administrative and coordination skills. This role will support the Finance Manager with daily accounting activities while also managing appointments, schedules, and general office coordination. Tagalog-speaking candidates are preferred.Key Responsibilities:Accounting &amp; Finance Support:<ul><li>Assist the Finance Manager with day-to-day accounting and financial operations.</li><li>Prepare and maintain accounting records, invoices, receipts, and payment documentation.</li><li>Process accounts payable and accounts receivable transactions.</li><li>Assist in payroll preparation and salary processing.</li><li>Monitor expense reports and maintain accurate financial records.</li><li>Reconcile bank statements and support monthly financial reporting.</li><li>Coordinate with suppliers and internal departments regarding payments and finance-related matters.</li></ul>Personal Assistant / Administrative Support:<ul><li>Manage the Finance Manager&rsquo;s calendar, meetings, and appointments.</li><li>Schedule and coordinate internal/external meetings.</li><li>Handle calls, emails, and correspondence professionally.</li><li>Prepare reports, letters, and office documents when required.</li><li>Organize filing systems and maintain confidential records.</li><li>Support travel bookings, meeting arrangements, and office administration.</li><li>Assist with any ad-hoc administrative duties assigned by management.</li></ul>Required Qualification / Experience / Skills:<ul><li>Bachelor&rsquo;s degree or Diploma in Accounting, Finance, Business Administration, or related field.</li><li>Minimum 2 years of accounting/administration experience in UAE or GCC preferred.</li><li>Good knowledge of accounting principles and payroll processing.</li><li>Experience using Excel and accounting software (Tally/QuickBooks/ERP).</li><li>Strong organizational and multitasking abilities.</li><li>Good communication skills inEnglish.</li><li>Tagalog speaking is mandatory / preferred.</li><li>Ability to maintain confidentiality and work independently.</li><li>Good attention to detail and time management skills.</li></ul>Job Location: Dubai, UAEType of Employment: Permanent / Full TimeSalary: Up to AED 4,000/monthPay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you currently based in UAE?</li></ul><ul><li>Do you have experience in accounting and payroll processing?</li></ul><ul><li>Have you supported senior management as a Personal Assistant before?</li></ul><ul><li>Are you comfortable handling appointments and administrative coordination?</li></ul><ul><li>Are you fluent in Tagalog and English?</li></ul><ul><li>What is your current visa status and notice period?</li></ul>Work Location: In person

Accountant Cum Personal Assistant

Asqlaan Real Estate

Personal Assistant (PA) &amp; Admin AssistantLocation: Dubai, UAE Job Type: Full-TimeJob OverviewWe are looking for a proactive, organized, and detail-oriented Personal Assistant (PA) &amp; Admin Assistant to join our team in Dubai. This position is ideal for fresh graduates or experienced candidates looking to start their career in administration and office management. The successful candidate will provide administrative support and assist management with daily tasks to ensure smooth business operations.Key ResponsibilitiesAdministrative Support<ul><li>Manage daily office administrative activities efficiently.</li><li>Assist in preparing documents, reports, presentations, and correspondence.</li><li>Handle incoming emails, calls, and inquiries professionally.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Maintain and organize company records and files.</li><li>Ensure timely follow-up on tasks and communications.</li><li>Handle confidential information with discretion and professionalism.</li></ul>Personal Assistant Duties<ul><li>Provide administrative support to management as required.</li><li>Coordinate travel arrangements, meetings, and appointments.</li><li>Assist in preparing meeting agendas and taking minutes when required.</li><li>Support management with day-to-day operational tasks.</li></ul>Requirements<ul><li>Freshers are welcome to apply.</li><li>Fluency in English is mandatory and Hindi is preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong attention to detail and time management skills.</li><li>Ability to work independently and perform under pressure.</li><li>Positive attitude and eagerness to learn.</li></ul>Apply now and start building your career with us in Dubai!Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Personal Assistant (PA) & Admin Assistant

Explore 425+ Personal assistant in United Arab Emirates this June. Find roles across top companies and apply now to boost your career.

425 personal assistant jobs In United Arab Emirates

Personal Assistant

Personal Assistant

Personal Assistant

Personal Assistant

Personal Assistant to CEO

Accountant Cum Personal Assistant

Personal Assistant (PA) & Admin Assistant