SECRETARY

A leading group of companies is looking for hardworking and trusted female Secretary for our hypermarket & dept. store.

Applicants should be skilled in managing administrative duties, including answering phones, scheduling appointments, handling correspondence and organizing files.

Key responsibilities

• Administrative Support: Provide a wide range of administrative support to executives, managers, and teams to ensure efficient office operations.
• Communication: Answer, screen, and direct phone calls, manage email correspondence, and prepare and distribute memos, letters, and other internal/external communications.
• Scheduling: Manage calendars, schedule appointments, and coordinate meetings, including booking rooms and arranging necessary equipment.
• Travel Coordination: Arrange travel for staff by booking flights, accommodations, and transportation.
• Document Management: Create, format, and maintain organized filing systems for both electronic and physical documents. This includes data entry and updating contact lists.
• Office Management: Monitor and manage office supplies inventory, place orders as needed, and ensure the office is tidy and organized.
• Meeting Support: Assist with meetings by preparing agendas, taking minutes, and ensuring all necessary materials are ready.
• Confidentiality: Handle sensitive and confidential information with discretion.

Important skills

• Organization and attention to detail
• Communication skills (both written and verbal)
• Proficiency with office software, such as word processors and spreadsheets
• Time management and prioritization
• Discretion and professionalism

Job Types: Full-time, Permanent

Pay: Up to QAR3,000.00 per month

Education:

• High school or equivalent (Required)

Experience:

• SECRETARY: 3 years (Required)

Language:

• ENGLISH & ARABIC (Required)