Secretary

• Project document filing and update all registers with latest information of Projects(previous projects & current projects)
• Coordinate with project team for the timely submisssion of project documents to clients for approval
• Project-related filling & correspondances.
• Assure that all literature/ materials for sales team from the manufacturers/ suppliers are available
• Preparation of material submitals for projects & follow-ups.
• Assist project team in taking appointments with customers.
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence
• Input document data into the standard registers, ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Review completeness of documentation and prepare document transmittals,
• Make sure that controlled copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
• Performs document quality check in accordance to company engineering document control procedure.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability
• Prepares engineering project reports, as may be required.
• Receives and registers Client provided document for detail engineering or construction engineering project, including in-house generated documents.
• Controls the issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project.
• Performs file backup to ensure proper storage and archiving of electronic registersPerform additional assignments and responsibilities as requested by the Division head.
• Scheduling meeting
• Material/Procurement Tacking
• Progress TrackingCoordination with the Project team
• Updates Collection Timeline & Status updates to client
• Procurement Coordination
• Sales Performance Reporting
• Minutes Taking
• Gathering necessary data and metrices
• Inventory tracking
• Payment Collection & Tracking

Job Type: Full-time

Pay: BD350.000 - BD400.000 per month