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Secretary
JOB_REQUIREMENTS
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Salary
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Date: Dec 25, 2025
Location:
Doha
Company: Al Abdulghani Motors
Job Requisition ID: 1068
Job Purpose
The Secretary will provide high-level administrative and organizational support for the Motor Sports Department. The role requires a proactive, energetic, and bilingual professional who can manage daily administrative tasks, coordinate with internal teams and external vendors, and support creative and operational activities in a fast-paced automotive environment.
Principal Accountabilities
- Administrative Support: Raise PRs, follow up on POs, handle invoicing, and maintain timely budget tracking.
- Office Management: Order pantry and office supplies, manage petty cash, and maintain storage room inventory.
- Travel & Events: Handle business trip applications and bookings (including visas), organize meeting invitations, and manage vendor logistics.
- Reporting & Coordination: Prepare weekly and monthly activity reports, track budgets, and liaise with Procurement and Finance Departments.
- Executive Assistance: Provide executive support to the Senior Manager of department and act as the point of reference for all queries, requests, or issues
- Scheduling & Communication: Organize schedules, make appointments, answer phones, take meeting minutes, and handle other similar support tasks
- Record Keeping & Tracking: Maintain employee leave records and other essential administrative records
Required Qualifications
- Bachelor's Degree in a relevant field
- Minimum 2 years of experience in a secretarial or administrative role
- Fluent in Arabic and English (spoken, written, and reading)
- Strong organizational, communication, and multitasking skills to thrive in a fast-paced environment
- Energetic, proactive, and creative mindset
- Proficient in using MS Excel and PowerPoint for reporting & presentations
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