Secretary

Job Overview
We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional administrative support, managing communications, and ensuring a smooth workflow. Your energetic approach and attention to detail will help foster an efficient, welcoming environment for both staff and visitors. The ideal candidate is proactive, tech-savvy, and excels at multitasking in a fast-paced setting. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and positive workplace.

Duties

• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools
• Perform data entry, proofread documents, and ensure accuracy in all clerical tasks
• Schedule appointments, manage calendars, and coordinate meetings using calendar management software
• Support bookkeeping activities with basic QuickBooks entries and financial record keeping
• Provide excellent customer service by assisting clients, answering inquiries, and supporting overall office needs
• Handle incoming correspondence, prepare reports, and assist with general office management tasks such as filing and supply ordering

Requirements

• Proven experience in an office environment with strong clerical skills and organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks for basic bookkeeping tasks is preferred
• Demonstrated ability to manage time effectively and prioritize tasks efficiently
• Previous experience in construction is advantageous
• Knowledge of office management procedures, data entry, filing systems, and customer support practices

Join us as a Secretary where your enthusiasm for organization and communication will make a meaningful impact! We value energetic professionals who thrive on helping others stay organized while creating a positive atmosphere. This role provides the perfect platform to showcase your administrative expertise in a supportive environment that recognizes your contributions.

Job Type: Part-time

Pay: $23.69 - $30.00 per hour

Expected hours: 16 – 24 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Woodbury, New York 11797