Secretary

Job Overview
We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional administrative support, managing communications, and ensuring the smooth flow of daily activities. Your energetic approach and attention to detail will help foster a productive environment, allowing our team to focus on delivering outstanding results. The ideal candidate is proactive, tech-savvy, bilingual (if applicable), and passionate about delivering excellent customer service. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office software with precision and speed
• Schedule appointments, manage calendars, and coordinate meetings for staff and executives
• Provide customer support by addressing inquiries promptly via phone or email, demonstrating excellent phone etiquette and communication skills
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Support office management activities such as supply ordering, inventory tracking, and maintaining a tidy workspace
• Proofread correspondence and documents for accuracy before distribution
• Handle clerical duties including photocopying, faxing, mailing, and document preparation with efficiency

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Bilingual abilities are highly desirable to assist diverse client needs
• Demonstrated experience in office management or administrative roles with a focus on clerical tasks
• Exceptional customer service skills coupled with professional phone etiquette and active listening abilities
• Adept at data entry, filing systems, and maintaining accurate records with high attention to detail
• Familiarity with QuickBooks for bookkeeping purposes is preferred
• Strong time management skills to prioritize tasks efficiently throughout the day
• Proven ability to proofread documents carefully for grammar, spelling, and formatting errors
• Experience as a medical or dental receptionist is a plus but not required; relevant personal assistant experience is also valued

Join us in this energetic role where your organizational talents will shine! We’re committed to creating a supportive environment that values your contributions while offering opportunities for growth. If you thrive in busy settings and enjoy helping others stay organized and supported, we want to hear from you!

Pay: $18.00 - $22.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in West Des Moines, IA 50266