Secretary

Job Summary
We are seeking a proactive and organized Secretary to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with precision, and support office operations to ensure smooth daily functions. Your energetic approach and exceptional organizational skills will help foster a welcoming environment while maintaining efficiency across all administrative activities. This paid position offers an exciting opportunity to develop your office management expertise in a fast-paced setting.

Duties

• Greet visitors at the front desk with professionalism and warmth, ensuring a positive first impression
• Operate multi-line phone systems, screen calls, and direct inquiries efficiently using excellent phone etiquette
• Manage calendar schedules, appointments, and meetings for staff members with precision and timeliness
• Handle data entry, filing, and document proofreading to maintain accurate records and support office workflows
• Utilize Microsoft Office Suite and Google Workspace tools for correspondence, reports, and presentations
• Perform basic bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping
• Provide exceptional customer service by addressing inquiries promptly and supporting client needs with enthusiasm

Requirements

• Proven office management or administrative experience in a professional environment
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to multitask effectively in a busy setting
• Bilingual abilities are highly desirable to assist diverse clients and team members
• Previous clerical experience including filing, proofreading, and document preparation is preferred
• Knowledge of multi-line phone systems, phone etiquette, and customer support practices
• Experience as a dental or medical receptionist or personal assistant is a plus but not required
• Ability to manage time efficiently while maintaining attention to detail in all tasks

Join us as a Secretary where your energy fuels our success! Bring your organizational prowess, positive attitude, and dedication to excellence—help us create an inviting atmosphere while supporting our team’s operational needs. This is more than just an administrative role; it’s an opportunity to grow your career in office management within a vibrant organization committed to your success.

Pay: $18.00 - $20.00 per hour

Work Location: In person