Secretary

Pay ranges from $12-$15 based on experience.

Overview
We are seeking a dynamic and highly organized Secretary to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and ensure smooth communication across departments. The ideal candidate will bring energy, professionalism, and a proactive attitude to manage a variety of clerical and customer service tasks. If you thrive in a fast-paced environment and excel at multitasking, this position is perfect for you! Join us and be part of a vibrant workplace that values efficiency, teamwork, and excellence.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with friendly professionalism
• Operate multi-line phone systems to handle incoming calls efficiently, providing excellent customer support and support to staff
• Maintain accurate data entry records using Microsoft Office, Google Workspace, and other office management tools
• Organize and file documents systematically, ensuring easy retrieval and confidentiality of sensitive information
• Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff or executives
• Perform clerical tasks such as proofreading correspondence, preparing reports, and managing mail distribution
• Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
• Provide administrative support including typing documents, managing office supplies inventory, and supporting team members as a personal assistant when needed

Experience

• 3-5 Years of experience.
• Proven office management or administrative experience in a professional setting
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Previous experience working at the front desk or as a receptionist in medical or dental offices is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Bilingual abilities are a plus to assist diverse clientele and team members
• Demonstrated customer service skills with professional phone etiquette and positive attitude
• Experience handling multi-line phone systems, filing systems, and office equipment such as printers and scanners
• Knowledge of clerical procedures including proofreading documents and maintaining accurate records

Join our team today to contribute your organizational talents in a role that keeps our office running smoothly! We value energetic professionals who are committed to delivering exceptional support while fostering a welcoming environment for clients and colleagues alike.

Pay: From $12.00 per hour

Work Location: In person