Secretary Assistant

Job Title: Administrative Assistant / Tech-Savvy Secretary (Part-Time, Hybrid – Tulsa)

Location: Tulsa, OK (Hybrid – remote work allowed, must be able to sometimes meet in person)
Schedule: Part-time (flexible hours)

Description

Growing construction and equipment rental business is looking for a tech-savvy administrative assistant / secretary to help organize operations and handle day-to-day administrative work. This role is ideal for someone who is organized, comfortable with technology, and interested in learning new software and systems.

The position is part-time and partially remote, but you must be located in the Tulsa area and able to meet face-to-face when needed.

You will work directly with the owner to help streamline business operations, manage communications, and implement better systems for delegation and organization.

Responsibilities

• Manage and organize email communications
• Summarize incoming emails and draft or send responses when appropriate
• Communicate with vendors, suppliers, and service providers
• Post job listings for construction workers and help manage hiring responses
• Perform online research to locate possible heavy equipment deals
• Research and help implement software or systems that improve business operations
• Set up and organize business tools (business email accounts, phone systems, etc.)
• Help establish systems for delegating and tracking tasks
• Organize digital files and company documents
• Assist with setting up and managing social media accounts
• Conduct online research when needed (vendors, tools, pricing, etc.)

Preferred Qualifications

• Comfortable learning and using new software and online tools
• Strong organizational and communication skills
• Self-motivated and able to work independently
• Basic familiarity with business administration tasks
• Located in or near Tulsa and able to meet occasionally in person

Bonus (not required):

• Experience with construction-related software or workflows, estimating, scheduling, blueprint drafting, or project management tools
• Experience with QuickBooks, spreadsheets, or CRM systems

What We Offer

• Flexible part-time schedule
• Hybrid remote work
• Opportunity to help build and organize a growing business
• Hands-on experience implementing modern business systems

How to Apply

Please include:

• A short introduction about yourself
• Any relevant experience with administrative work or technology
• Your general availability
• Whether you are located in the Tulsa area and able to meet in person when needed

We are looking for someone reliable, organized, and eager to learn.

Pay: $18.00 - $25.00 per hour

Benefits:

• Relocation assistance

Work Location: Remote