Secretary Assistant

Overview

Calle Fortaleza Viejo San Juan PR 00901
We are seeking a highly organized and detail-oriented Secretarial Assistant to join our team. This role is essential in providing administrative support and ensuring the smooth operation of our store. The ideal candidate will possess strong communication skills, a proactive approach to tasks, and the ability to manage multiple responsibilities efficiently. This position is perfect for individuals looking to contribute to a dynamic work environment while enhancing their administrative skills.

Duties

• Knowledge on utility bills paments
• Operate multi-line phone systems, handling incoming calls and directing them appropriately.
• Assist with office management tasks, ensuring a well-organized and efficient workspace.
• Perform clerical duties including data entry, filing, and maintaining accurate records.
• Manage calendars, scheduling appointments, and coordinating meetings for staff members.
• Proofread documents for accuracy and clarity before distribution.
• Maintain confidentiality of sensitive information while ensuring compliance with company policies.
• Collaborate with team members to enhance workflow and improve office processes.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong computer literacy with the ability to quickly learn new software programs.
• Excellent organizational skills with a keen attention to detail.
• Effective typing skills for accurate data entry and documentation.
• Demonstrated customer service experience with a focus on phone etiquette and client relations.
• Bilingual abilities are a plus, enhancing communication with diverse clientele.
• Familiarity with personal assistant responsibilities including calendar management is preferred.
• Strong time management skills to prioritize tasks effectively in a fast-paced environment. If you are ready to take on an exciting role that supports our team while developing your administrative expertise, we encourage you to apply for the Secretarial Assistant position today!

Job Type: Part-time

Pay: $10.50 - $12.00 per hour

Work Location: In person