Secretary Assistant

Job Summary
We are seeking a dynamic and highly organized Secretary Assistant to join our team! This vital role combines administrative excellence with exceptional customer service, ensuring smooth office operations and seamless communication. The ideal candidate will be proactive, detail-oriented, and possess strong multitasking skills to support our office environment. As a key member of our team, you will manage front desk responsibilities, handle correspondence, and assist with various clerical tasks to keep our workplace efficient and welcoming. This paid position offers an exciting opportunity to develop your office management skills in a professional setting.

Responsibilities

• Greet visitors and clients at the front desk with professionalism and warmth, providing excellent customer service
• Manage multi-line phone systems, directing calls accurately and courteously
• Handle incoming and outgoing correspondence via email, mail, and courier services
• Maintain organized filing systems—both physical and digital—ensuring quick retrieval of documents
• Perform data entry tasks using Microsoft Office Suite and Google Workspace applications with precision
• Assist with calendar management, scheduling appointments, meetings, and reminders for staff members
• Support bookkeeping activities using QuickBooks or similar accounting software as needed
• Proofread documents for accuracy and clarity before distribution
• Coordinate office supplies inventory, place orders, and manage vendor relationships
• Provide general administrative support including photocopying, faxing, and preparing reports

Experience

• Prior office management or administrative assistant experience in a professional setting is required
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent phone etiquette and customer support skills—bilingual abilities are a plus
• Experience with clerical duties such as filing, data entry, proofreading, and calendar management
• Familiarity with multi-line phone systems and front desk operations is highly desirable
• Knowledge of bookkeeping software like QuickBooks or similar programs is preferred
• Previous experience in healthcare or dental/medical receptionist roles is advantageous but not mandatory

Join us to be part of a vibrant team where your organizational talents make a real difference! We value proactive professionals who thrive on delivering exceptional service while keeping office operations running smoothly. This role offers you the chance to grow your administrative expertise in a supportive environment that recognizes your contributions every step of the way.

Job Type: Full-time

Pay: $23.54 - $28.34 per hour

Benefits:

• Dental insurance

Work Location: In person