Secretary Assistant

<Job Summary>
We are seeking an energetic and highly organized Secretary Assistant to join our dynamic team! In this vital role, you will serve as the backbone of our office operations, providing exceptional administrative support, managing front desk responsibilities, and ensuring smooth communication across departments. Your proactive approach and excellent organizational skills will help create a welcoming environment for clients and colleagues alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant professional setting.

<Duties>

• Greet visitors and clients at the front desk with professionalism and warmth, ensuring a positive first impression
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
• Perform data entry, filing, and document proofreading to maintain accurate records and correspondence
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial accuracy
• Provide customer support by addressing inquiries promptly and professionally via phone, email, or in person
• Support office management tasks such as supply inventory, organization of files, and general administrative duties to ensure operational efficiency

<Requirements>

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Experience with multi-line phone systems and phone etiquette to handle calls confidently and courteously
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Knowledge of QuickBooks for bookkeeping and basic financial recordkeeping is preferred
• Previous experience as a dental or medical receptionist or personal assistant is a plus but not required
• Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously
• Attention to detail for proofreading documents, managing files, and maintaining accurate records

Join us as a Secretary Assistant where your enthusiasm, organizational talent, and dedication will make a meaningful impact every day! We value proactive individuals eager to grow their career in office administration while delivering outstanding support to our team.

Pay: $10.00 - $15.00 per hour

Benefits:

• Professional development assistance

Work Location: In person