SECRETARY, LEVEL 3 (219) (HEARING OFFICE/SERVICE CENTER) (SHORT-TERM)

Support office operations through a diverse range of administrative and financial tasks such as, tracking financial transactions, monitoring payroll, and preparing detailed documents. This position also involves serving as a key point of contact for information dissemination, coordinating travel arrangements and meetings, provide coverage and training for other clerical positions, and preparing and distributing reports and correspondence.

This position must uphold professional standards and confidentiality, adheres to regulations and district policies, and actively participates in the implementation of Albuquerque Public Schools' mission and values.

May include:

• updates Computer Database
• maintains accounting on APS Purchase Cards
• works with a high of volume of accounts (both Activity and Operational)
• accounts for actual money at work sites
• places orders and tracks them on the Financial System
• monitors Payroll
• composes and creates intricate documents as needed
• serves as a point of contact for information dissemination
• completes/prepares for special projects/detailed work in a timely manner
• participates in development, implementation and maintenance of databases
• analyzes information
• makes travel arrangements
• prepares and distributes reports, correspondence and other documents
• provides substitute coverage for any secretarial/clerical position within the “B” Salary Schedule
• provides training for other secretarial/clerical positions within the “B’ Salary Schedule
• maintains and updates files and records
• schedules and arranges for meetings
• maintains a complex filing system
• schedules and maintains calendars
• works with diverse populations
• monitors supplies/materials and equipment for office and receives and orders materials
• monitors annual equipment inventory.

Preferences include:

• three to four years of secretarial/clerical experience
• business School Training
• excellent interpersonal skills
• word processing skills
• knowledge of operation and capabilities of PC and associated software (Excel, PowerPoint, Word, etc),
• exercises initiative and judgment in making decisions affecting work procedures
• excellent Telecommunication Skills
• excellent Problem Solving Skills
• works independently – with little or no supervision
• self motivator – ability to effectively and independently handle a number of tasks/projects at one time
• Working knowledge of Lawson Financial System and of Student Information System preferred
• skill in responding to special request
• extensive knowledge of modern office practices and procedures
• effective communication skills, both verbal and written
• flexibility, organization, decision-making and problem solving skills
• interpersonal skills with diverse populations in-person and on the telephone
• proficient with word processing, database, spreadsheet and/or other software as required by supervisor
• ability to meet deadlines and work on multiple projects
• computer, business English and basic mathematics skills
• ability to accurately keyboard 50 WPM minimum.