Secretary - Philippine

Job Title: Secretary

Location: Cluster T, JLT, Dubai, UAE

We are seeking a highly organized and proactive Executive Secretary to provide high-level administrative support to senior leadership. The ideal candidate has proven experience managing executive schedules, coordinating complex travel arrangements, and handling confidential information with discretion. This role is critical in ensuring smooth day-to-day operations and allowing the executive to focus on strategic priorities.

Key Responsibilities

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and events
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, transportation, and detailed itineraries
• Act as a primary point of contact between the executive and internal/external stakeholders
• Prepare, review, and organize correspondence, reports, presentations, and meeting materials
• Screen and prioritize emails, calls, and requests, responding or redirecting as appropriate
• Organize and support meetings, including agenda preparation, minutes, and follow-ups
• Handle confidential and sensitive information with a high level of professionalism and discretion
• Assist with expense reports, reimbursements, and basic administrative tasks
• Anticipate executive needs and proactively resolve scheduling or logistical conflicts

Required Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or similar role
• Strong experience managing executive calendars and complex travel bookings
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools

Preferred Qualifications

• Experience supporting senior executives or C-level leadership
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Experience coordinating international travel and working across time zones

Key Competencies

• Confidentiality and trustworthiness
• Proactive problem-solving
• Flexibility and adaptability
• Strong interpersonal skills

You may Email your CV to: admin.dxb@karan.ae or WhatsApp 0521766798

Job Type: Full-time

Work Location: In person