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Secretary to Group Company Secretary
India
Responsibilities & Key Deliverables
As the Group Secretarial Secretary, you will play a pivotal role in supporting the Group Company Secretary and ensuring the seamless execution of secretarial and organizational tasks. This position requires professionalism, confidentiality, and a strong understanding of corporate governance practices.
- Administrative Support:
- Manage the Group Company Secretary's schedule, appointments, and travel arrangements.
- Handle phone calls, emails, and correspondence on behalf of the executive, prioritizing and responding as necessary.
- Maintain organized filing systems and databases related to corporate governance and compliance.
- Meeting Coordination:
- Arrange and schedule board meetings, committee meetings, and shareholder events.
- Coordinate meeting logistics, including booking venues, arranging catering, and ensuring all necessary resources are available.
- Compliance & Confidentiality:
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Cross-functional Collaboration:
- Liaise with other departments and teams to facilitate effective communication and cooperation.
- Act as a point of contact between the Group Company Secretary and other executives, ensuring smooth information flow.
- Special Projects:
- Participate in projects related to corporate governance, compliance initiatives, and organizational improvement.
Experience
- 5 to 8 years of relevant experience in secretarial or administrative roles, preferably in Secretarial or Legal departments.
Industry Preferred
Qualifications
- Bachelor's degree of any stream and experience in a secretary role.
- Industry knowledge and familiarity with compliance tools like SAP or MS Office are essential
General Requirements
- Strong prioritization and time management skills.
- Excellent interpersonal and communication abilities.
- Collaborative mindset and problem-solving aptitude.
- Meticulous attention to detail and ability to remain poised under pressure.
- Tech-savvy with a focus on efficiency.
General Requirements:
- Expertise in MS Office and secretarial tools.
- Prior exposure to governance and compliance frameworks is a plus.
This role demands a high level of organization, discretion, and the ability to operate efficiently in a fast-paced corporate environment.
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