Secretary/Receptionist

Responsibilities as Receptionist:

· Answer and direct phone calls in a polite and friendly manner.

· Welcome visitors in a warm and friendly manner, and answer any questions visitors have

· Welcome visitors in friendly manner and provide any questions visitors inquire.

· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer.

· Keep detailed and accurate records of visitor requests and of calls received

· Receive deliveries; sort and distribute incoming mail

Responsibilities as Pool Secretary:

· Perform various routine and detailed secretarial duties of other Departments in the absence of their Department Secretary.

· Receive, review, prepare, and process forms, reports, records, and requests pertaining to departmental services.

· Prepare departmental documents for distribution to requesting clients and staff.

· Act as receptionist in receiving and directing staff and visitors, answering routine inquiries, and scheduling appointments and meetings.

· Communicate with other department regarding routine departmental procedures and other matters.

· Maintain files and other office records.

· Initiate correspondence with outside businesses and agencies.

· Operate departmental office machines.

· Receive, sort, and route correspondence and other mail.

· Perform related departmental duties, as required.

Qualifications:· College diploma or general education degree (GED) required· 2-3 years of relevant experience in an office environment

· Proficient in Microsoft Office

· Able to type 35 wpm minimum

· Excellent verbal communication and customer Service skills.

· Demonstrated ability to read, write, and speak English fluently

· Comfortable in using phone systems, copiers and printers

· Comfortable multi-tasking and prioritizing tasks without guidance

· Excellent interpersonal skills

· Punctual with strong attendance history

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month