Secretary/Receptionist

Overview
We are seeking a dynamic and organized Secretary/Receptionist to join our professional team. This is an opportunity to gain experience handling documentation and communication with lab technicians, engineers, stock/securities managers, clients, and even marketers!

This vital role combines front desk management, administrative support, critical document assistance, and exceptional customer service to ensure smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to create a welcoming environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant workplace.

Duties

• Greet visitors and clients warmly, providing outstanding customer support and ensuring a great first impression
• Manage multi-line phone systems efficiently, directing calls accurately and professionally using proper phone etiquette
• Handle front desk responsibilities including scheduling appointments, maintaining calendars, and managing incoming correspondence
• Perform data entry tasks with precision using Microsoft Excel, Google Docs, and other office software to keep records up-to-date. Critical data organization and communication will be essential.
• Organize and maintain filing systems, both physical and digital
• Assist with bookkeeping tasks using QuickBooks or similar accounting tools to support basic financial recordkeeping
• Support office management activities such as supply inventory, photocopying, proofreading documents, and managing office logistics

Requirements

• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry skills
• Excellent phone etiquette with the ability to handle multi-line phone systems confidently
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Knowledge of office management procedures including filing systems, proofreading documents, managing calendars, and customer support practices
• Ability to work well in a fast-paced environment while maintaining professionalism at all times

Join us in delivering exceptional administrative support that keeps our office running smoothly! Gain personal experience in our company working on hi-tech power electronic solutions for contracts! This role is perfect for motivated individuals eager to enhance their skills and experience in a lively professional setting with lab technicians, engineers, and marketers, while providing top-tier service to clients and colleagues alike.

Job Type: Part-time

Pay: $19.00 - $25.00 per hour

Work Location: Hybrid remote in Downey, CA 90242