Secretary/Receptionist

Job Summary

*Must know Spanish & English*
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face of our office. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, with the ability to multitask efficiently in a fast-paced environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly workplace atmosphere.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle incoming correspondence, emails, and inquiries with clarity and professionalism
• Maintain organized filing systems, data entry records, and manage document proofreading for accuracy
• Assist with basic bookkeeping tasks using QuickBooks and support office management activities
• Support administrative tasks such as copying, scanning, faxing, and maintaining office supplies inventory

Skills

• Bilingual (Spanish and English) abilities are highly desirable to serve diverse clientele effectively
• Proven experience in office administration or clerical roles with strong organizational skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems and phone etiquette for professional communication
• Strong data entry skills with attention to detail for accurate record keeping and proofreading
• Knowledge of QuickBooks for basic bookkeeping tasks is a plus
• Exceptional customer service skills with a friendly, approachable demeanor
• Ability to manage time effectively, prioritize tasks efficiently, and handle multiple responsibilities simultaneously
• Previous experience as a dental or medical receptionist is advantageous but not required; personal assistant experience is also valued

Join our team as a Secretary/Receptionist where your organizational talents will shine! Be part of a vibrant environment that values professionalism, initiative, and excellent service. This role is perfect for someone eager to grow their administrative expertise while making a positive impact every day.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Work Location: In person