Secretary/Receptionist

Job Overview
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our office. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional administrative support to ensure smooth daily functions. Your energetic approach and attention to detail will help create a positive environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly workplace.

Responsibilities

• Greet visitors promptly and professionally, ensuring a warm and welcoming atmosphere
• Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette
• Handle incoming correspondence, emails, and inquiries with clarity and promptness
• Maintain organized filing systems, data entry records, and document proofreading to ensure accuracy
• Assist with calendar management, appointment scheduling, and personal assistant tasks as needed
• Support office management activities including supply inventory, basic bookkeeping with QuickBooks, and filing procedures
• Provide customer support by addressing questions or concerns with professionalism and patience

Skills

• Proven experience in front desk operations and office management roles
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Demonstrated clerical experience including data entry, proofreading, filing, and document handling
• Exceptional phone etiquette with experience managing multi-line phone systems
• Knowledge of bookkeeping software such as QuickBooks is a plus for supporting basic financial tasks
• Strong time management skills with the ability to prioritize tasks effectively
• Personal assistant experience or calendar management skills are beneficial for supporting executive needs

Join us in delivering outstanding administrative support that keeps our office running smoothly! This role is perfect for motivated individuals eager to grow their office skills while contributing to a vibrant team environment.

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person