Secretary/Receptionist

Job Summary
We are seeking a highly organized and detail-oriented Receptionist/Secretary to join our team. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong time management and organizational skills, as well as the ability to handle multiple tasks efficiently in a fast-paced environment.

Duties

• Greet and assist clients and visitors in a professional manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain an organized filing system for documents and records.
• Schedule appointments and manage calendars for staff members.
• Perform data entry and maintain accurate records
• Assist with proofreading documents to ensure accuracy and clarity.
• Provide support as a personal assistant when needed, including clerical tasks.
• Handle administrative duties such as ordering supplies and managing office inventory.
• Ensure the reception area is tidy and presentable at all times.

Qualifications

• Previous experience as a receptionist or in a similar role is preferred but not required.
• Bilingual proficiency in Spanish is a plus, enhancing communication with diverse clients.
• Strong time management skills with the ability to prioritize tasks effectively.
• Excellent organizational skills to maintain an orderly work environment.
• Proficient in Microsoft Office Suite; familiarity with QuickBooks is desirable.
• Strong attention to detail, particularly in proofreading documents.
• Ability to work independently as well as part of a team.
• High school diploma or equivalent; additional certification in office administration is a plus.

Join us in creating a welcoming atmosphere for our clients while ensuring smooth operations within our office. We look forward to your application!

Job Type: Full-time

Pay: $13.00 - $18.00 per hour

Work Location: In person