Senior Accountant - Facility Management

Job Summary

We are seeking an experienced Senior Accountant to manage end-to-end financial operations across multiple group entities within a Facility Management environment. The role will oversee payroll, cash flow, banking, receivables, payables, reporting, compliance, and audit coordination.

This role requires strong receivables management and collection follow-up, as the facility management industry involves extended payment cycles and delayed collections. The candidate must be proactive in client follow-ups, cheque collections, and cash flow monitoring to ensure smooth business operations.

Key ResponsibilitiesPayroll & Salary Administration

• Process monthly payroll
• Prepare WPS (SIF) files, salary vouchers, and coordinate salary disbursement
• Arrange funds for salary payments and ensure timely processing
• Prepare employee final settlements and verify calculations
• Generate employee payslips when required

Cash Flow & Banking Management

• Monitor and manage cash flow across multiple entities
• Handle petty cash management and reconciliations
• Perform banking transactions including deposits and withdrawals
• Monitor ENOC fuel balances and coordinate replenishments
• Process online payments and operational transactions
• Ensure liquidity for payroll and vendor commitments

Accounts Receivable & Collections (Critical Role Requirement)

• Prepare and issue client invoices across business entities
• Monitor receivables and maintain aging reports
• Follow up rigorously with clients for overdue payments
• Handle delayed payments typical to facility management contracts
• Visit clients when required for payment follow-ups
• Coordinate cheque collection and bank deposits
• Share statements of account and perform reconciliation with clients
• Ensure timely collections to support cash flow requirements

Accounts Payable & Supplier Management

• Enter supplier invoices into Oracle accounting system
• Prepare payment vouchers and arrange approvals
• Coordinate supplier payments including rent, insurance, and vendors
• Match supplier statements and resolve discrepancies
• Maintain vendor payment schedules

Financial Reporting & Reconciliation

• Prepare bank reconciliation statements
• Perform month-end closing activities
• Prepare monthly VAT reports in compliance with UAE regulations
• Prepare monthly P&L statements
• Prepare receivable and payable summaries
• Reconcile intercompany transactions and cross invoices
• Perform cost allocations across group entities

Compliance, Audit & Regulatory Reporting

• Coordinate with internal and external auditors
• Prepare documentation for audits
• Arrange GPSSA payments
• Ensure compliance with UAE financial regulations and company policies

Team Supervision

• Supervise junior accounting staff
• Review accounting entries and reports
• Provide guidance on daily accounting operations

Operational Finance Support

• Maintain AMC contract summaries for invoicing
• Follow up LPO approvals
• Submit invoices to clients
• Prepare quarterly additional work invoicing
• Attend operational and financial meetings
• Prepare ad-hoc reports for management

Key Requirements

• Bachelor’s degree in Accounting / Finance
• 5–8 years experience in UAE (Facility Management preferred)
• Strong experience in receivables and collection follow-up
• Experience handling multiple company accounts
• Knowledge of WPS payroll processing
• UAE VAT knowledge required
• Experience with Oracle or ERP system preferred
• Strong cash flow management experience
• Ability to follow up rigorously with clients for payments
• Valid UAE driving license preferred (for collection follow-ups)

Key Skills

• Accounts Receivable & Collections
• Cash Flow Management
• Payroll Processing (WPS)
• VAT Compliance (UAE)
• Bank Reconciliation
• Financial Reporting
• Vendor Management
• Intercompany Accounting
• Audit Coordination
• ERP / Oracle

Important Note

Due to the Facility Management nature of business, payment cycles may be extended. The candidate must be comfortable with:

• Continuous payment follow-ups
• Client visits for collections
• Managing delayed receivables
• Ensuring timely cash inflows
• Coordinating with operations for billing and collections

Job Type: Full-time

Pay: AED5,000.00 - AED8,000.00 per month

Experience:

• Facility Management /Contracting: 4 years (Preferred)

Work Location: In person