Senior Accountant (Part-Time, Remote)

We are looking for a part-time Accountant with operational accounting experience to support internal financial operations for a recruitment agency that acts as an EOR (Employer of Record) company. You’ll handle payroll processing, bookkeeping, reconciliations, and bank account oversight. This role is currently 30 hours/month with potential to grow in scope, especially as we scale our EOR-focused sister company.

Responsibilities

Bookkeeping in QBO - Maintaining and Improving

• Maintain our Quickbooks Online account and keep financial records accurate.
• Process accounts payable (AP) and accounts receivable (AR), ensuring timely invoicing and payments.
• Reconcile sales taxes, payroll taxes, and bank accounts.
• Manage payroll funding accounts, aligning with client contracts and EOR structure.

Payroll Processing & Compliance

• Manage semi-monthly payroll for internal employees (currently 4) in ADP
• Assist us in staying compliant with multi-state payroll laws and tax requirements.
• Process payroll-related adjustments and deductions when needed.
• Handle state tax and unemployment accounts, including new registrations.
• Assist in forecasting payroll costs and managing accruals.
• Prepare tax documentation 1099’s for employees.

Financial Planning & Analysis (FP&A) – Budgeting, Forecasting & Actuals

• Develop, track, and analyze annual budgets, ensuring alignment with business goals.
• Provide variance analysis and financial reporting to leadership.
• Refine current payroll, compliance, and accounting processes for scalability.

Qualifications

• 8+ years in accounting, ideally with experience in staffing, EOR, or payroll management.
• Deep knowledge of QBO, Excel (especially PivotTables), and multi-state payroll laws.
• Familiarity with multi-state payroll, compliance, and state tax registrations
• Strong attention to detail and ability to communicate complex financial information clearly to someone who doesn’t understand the topic
• Bachelor's Degree in accounting or finance
• CPA certification highly preferred
• Bonus: Experience with “guaranteed hours” payroll models.

Job Type: Part-time

Pay: $60.00 per hour

Benefits:

• Work from home

Application Question(s):

• Have you worked as an internal accountant for a staffing or EOR firm? Not hired by a Staffing company on behalf of another company. If yes, which company listed on your resume?
• Do you have direct experience supporting small or mid-sized startup businesses? If yes, which company listed on your resume?
• Are you currently working a standard full-time job (40+ hours per week)? If yes, do you have the availability and flexibility to take calls / meetings for this job during regular business hours (8 AM - 5:30 PM)?
• Have you managed payroll for multiple clients or entities at the same time?
• Have you processed payroll with guaranteed hours models? (e.g., part-time employees guaranteed to be paid a minimum number of hours when their employer cancels/reduces shifts, but not when the employee is unavailable)

Work Location: Remote