Senior Accounting Coordinator

Classification

Full-time, Exempt, Salary

Remote: No

Typical hours of work: 9:00 AM – 5:00 PM; Monday - Friday

Reports to

Chief Financial Officer

Summary/Objective

Reporting to the Chief Financial Officer, the Senior Accounting Coordinator supports day-to-day accounting operations by ensuring accurate, timely, and compliant financial processing. This role provides critical support and backup for key accounting functions, collaborates closely with internal departments, and contributes to ongoing improvements in accounting processes and systems to promote efficiency and consistency across the organization.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Duties/Responsibilities:

• Perform disbursement activities, including accurate and timely processing of accounts payable, purchase orders, employee purchase cards, and manual check requests using Bill.com, Paylocity, and Sage Intacct.
• Ensure appropriate authorization and board approval for payments when required and submit transactions to the bank’s positive pay system.
• Review daily bank activity, including ACH and wire payments, and ensure transactions are properly recorded in Sage Intacct.
• Manage the processing of Non-Sufficient Funds (NSF) reports, including accurate data entry and timely communication with the Mortgage Services department.
• Manage new vendor setup, including invoice submission, e-payment enrollment, and maintenance of W-9 documentation in Sage Intacct and Bill.com.
• Coordinate with the Mortgage Services department to ensure timely payment of homeowner insurance and property tax bills.
• Assist Mortgage Services with annual escrow analysis and surplus disbursements.
• Create and manage project codes for land purchases and future home builds.
• Collaborate with internal departments, including Mortgage Services, Construction, Development, Permitting, and others, to support accounting and financial operations.
• Support monthly bank and account reconciliations to ensure accurate and timely month-end close.
• Prepare annual Forms 1099.
• Assist in the preparation of client-prepared documents for the year-end audit.
• Assist in the preparation of client-prepared documents for IRS Form 990.
• Cross-train on key accounting tasks to ensure continuity of operations during staff absences.
• Identify, analyze, and support the implementation of accounting process improvements.
• Support special projects and other duties as assigned by the Chief Financial Officer.

Competencies:

• Detail-oriented with the ability to manage multiple tasks in a fast-paced environment.
• Outstanding verbal and written communication skills.
• Professional, enthusiastic, and mission-driven with a strong commitment to organizational values.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and collaboratively in a team environment.
• Ability to manage and defuse challenging situations with tact and professionalism.
• Willingness to take on additional responsibilities with appropriate training and supervision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands, reach with hands and arms, listen, and communicate. The employee must be capable of lifting and/or moving up to 15 pounds as needed and may occasionally be required to stand and walk for extended periods consistent with a typical office environment.

Position Type/Expected Hours of Work

This is a full-exempt position working approximately 40 hours per week, Monday through Friday. Flexibility is required for occasional attendance at evening meetings and preparation for special events.

Education, Experience and Attributes

• Associate’s degree preferred in accounting or a related field.
• Minimum of two years of related accounting or finance experience.
• Prior experience with Bill.com and Sage Intacct preferred.
• Ability to read, analyze, and interpret general business information.
• Ability to speak and write English fluently.

Other Duties

Please note this job description is designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job but is not limited to this.

Duties, responsibilities, and activities may change at any time with or without notice.

Habitat for Humanity Tampa Bay Gulfside (TBG) actively recruits, employs, trains, and compensates employees regardless of race, color, religion, sexual orientation, gender identity or expression, gender, national origin, age, disability, genetics, or veteran status. In addition to federal law requirements, Habitat TBG complies with applicable state and local laws governing nondiscrimination in employment in every location. This policy applies to all terms and conditions of employment, including workplace harassment.