Senior Accounts Assistant

Job Summary - Why you’ll love this position

Are you an experienced accounts assistant familiar with state government accounting practices? If you enjoy working with numbers, providing excellent customer service, and take pride in a job well done, we would love to speak with you!

As a Capital Improvements (CI) Senior Accounts Assistant, you will have the opportunity to build for a stronger tomorrow by applying your diverse background, education, and work experiences to a variety of CI fiscal activities in compliance with Missouri state regulations and statutes. This position will provide the opportunity to learn the accounting processes and procedures associated with CI, be mentored by experts, and develop valuable, professional relationships. You will be a high-value contributor to our organizational culture and support the mission and vision of FMDC. Every day is an opportunity to make an impact on the future, your community, and the State of Missouri!

This position has potential for long-term career growth! It is classified as an Senior Accounts Assistant (click to learn more).

This position is with the Office of Administration, Division of Facilities Management, Design, and Construction (OA-FMDC), supporting the CI Accounting team within the Budget and Accounting Unit. OA-FMDC is committed to strengthening the State’s investments while providing a safe and secure environment through innovative design solutions and excellent customer service.

Responsibilities - What you’ll do

• Prioritize excellent customer service for wide and diverse network of internal and external stakeholders, including but not limited to internal teams, state agencies, state officials, contractors, and the public.
• Ensures the timely, accurate entry of CI fiscal data into encumbrance and payment documents in Trimble Unity Construct (eBuilder) and subsequent posting to SAM II Financial. Works directly with internal CI staff as well as outside agency CI coordinators to correct any funding or lack of documentation to process documents.
• Runs daily reports from SAMII Financial to monitor encumbrance/expenditure activity as well as Trimble Unity Construct/eBuilder activities.
• Updates all corresponding databases and spreadsheets to ensure the project transactions are current and accurate.
• At various project phases, reviews unallocated project funding and cost summaries. If issues are evident, works with the appropriate CI staff to take any needed corrective actions.
• Monitors and distributes daily correspondence received through electronic and/or physical inboxes for the CI Accounting team. This includes mailing certified paper checks to suppliers.
• Initiates contact with supplier, CI staff, or agency CI Coordinators if additional information is required.
• Assists in the development of new systems and procedures for the operation of the CI budget unit.
• Assist with special projects and other duties as assigned.

Qualifications - All you need for success

• Ability to communicate, collaborate, and lead with integrity in a manner that prioritizes excellent customer service, inspires trust, and builds positive rapport with a diverse group of stakeholders and the public.
• Excellent time management, organizational, and planning capabilities in a fast-paced environment with changing priorities.
• Strong interpersonal and communication skills with the ability to foster positive, productive working relationships with; and provide excellent customer service to internal teams, partner agencies, and external customers.
• Working knowledge of accounting principles and practices (including applicable statutes, CSRs, statewide and OA policies relating to accounting) with the ability to apply them to varied accounting transactions.
• Excellent attendance, work ethic, attention to detail, and critical thinking skills.
• Working knowledge of SAM II Financial, the Data Warehouse, and Microsoft Office Suite to include Word, Excel, and Outlook.
• Ability to prioritize and execute work independently with minimal supervision with a high level of discretion when dealing with sensitive/confidential information.
• 3-5 years of relevant experience; and possession of a high school diploma or proof of high school equivalency. (Substitutions may be allowed.)
• Possess and maintain a valid driver’s license from Missouri or from an adjacent state if you reside outside of Missouri.

Preferred Qualifications

• Advanced working knowledge of SAM II Financial and Data Warehouse (Access).
• Ability to prioritize and execute statistical and financial data work independently with minimal supervision and acute attention to detail.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.

Authorization to work in the United States is a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas.

This position is in an office environment and job duties may include prolonged periods of seated work at a desk, typing, written and verbal communication, problem solving, and the occasional ability to lift/carry up to 50 pounds. This list is not all inclusive, but a general representation of duties that may be encountered in this position; however, other duties may be assigned contingent upon business needs. Please note, this position is considered a “Category 1” under the Fair Labor Standards Act (FLSA), meaning the incumbent will be compensated for overtime (hours actually worked over forty hours in a workweek) at the rate equal to time worked.

Job Details - More reasons to love this position

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Contact Details - If you have questions or require any accommodations to participate in the application or interview process please contact:

OARecruiters@oa.mo.gov

The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.