Senior Accounts Payable Specialist

Spectrum Safety Solutions:

With approximately 1,500 employees operating in more than 20 countries, Spectrum Safety Solutions is a global leader in fire detection and suppression solutions for high-hazard applications across verticals such as critical infrastructure, oil and gas, marine and clean energy. Our global team leverages strong customer relationships across four recognized brands, Det-Tronics, Marioff, Autronica, and Fireye, to deliver differentiated lifecycle solutions and advance growth across key segments. Carved out from Carrier’s Fire & Security business in July 2024, Spectrum Safety Solutions is now a privately-held company under the ownership of Sentinel Capital Partners.

Det-Tronics:
We make the world a better place to live! At Spectrum’s Det-Tronics, we build and maintain comfortable, accessible, efficient, healthy, safe, secure, and sustainable environments. Det-Tronics is a $180M technologically innovative, projects-based global brand protecting customers in many challenging environments with high end flame and gas detection products and systems. Det-Tronics is a part of Spectrum Safety Solutions and has a global footprint with manufacturing sites in the U.S. and sales presence in all key geographies.

Position Summary:

We are looking for a detail-oriented and motivated Sr. Accounts Payable (AP) Analyst to join our accounting team. In this role, you will be responsible for processing vendor invoices, managing payment schedules, performing account reconciliations, and ensuring the accuracy and timeliness of all payables. The ideal candidate will have 5-7 years of accounts payable experience, strong organizational skills, and a background in accounting or finance.

Key Responsibilities:

• Invoice Processing:
  • Review, verify, and process incoming vendor invoices for accuracy, completeness, and compliance with company policies.
  • Ensure invoices are properly coded and matched with purchase orders, receipts, or contracts.
• Payment Processing:
  • Assist with the timely processing of vendor payments, including checks, ACH, and wire transfers.
  • Maintain and update payment schedules, ensuring that all vendor obligations are met on time.
  • Prepare weekly and monthly payment runs for approval by the AR/AP Manager.
• Account Reconciliation:
  • Reconcile accounts payable aging reports to ensure the accuracy of outstanding liabilities.
  • Investigate and resolve discrepancies between vendor statements and internal records.
  • Assist in month-end and year-end closing processes by providing necessary reports and documentation.
• Vendor Management:
  • Communicate with vendors regarding payment inquiries, discrepancies, and account issues.
  • Maintain positive relationships with vendors to resolve billing disputes or payment concerns efficiently.
• Recordkeeping and Reporting:
  • Maintain organized, accurate, and up-to-date accounts payable records, including supporting documentation.
  • Assist with preparing accounts payable reports for management and auditors.
  • Provide support during internal and external audits, ensuring compliance with all relevant financial regulations and company policies.
• Cross-Functional Collaboration:
  • Work closely with other departments (e.g., Purchasing, Receiving, and Finance) to ensure smooth and accurate processing of payments.
  • Assist the AR/AP Manager with projects or initiatives aimed at improving process efficiencies and compliance.
• Other Tasks as assigned by manager

Required Qualifications:

• Experience:
  • 5-7 years of experience in accounts payable, with a solid understanding of AP processes, including invoice verification, payment processing, and account reconciliation.
  • Experience in a manufacturing or industrial environment is a plus.
• Education:
  • Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Skills & Competencies:
  • Proficient in Microsoft Excel, Word, Power Point and other accounting software (e.g., JDE Edwards, SAP, Oracle, QuickBooks, or similar).
  • Strong understanding of accounts payable processes, including payment cycles, purchase order matching, and reconciliation.
  • Excellent communication skills, both written and verbal, with the ability to interact professionally with vendors and internal teams.
  • High attention to detail and strong problem-solving abilities.
  • Ability to prioritize tasks, meet deadlines, and handle multiple responsibilities in a fast-paced environment.
  • Knowledge of relevant financial regulations and best practices in accounts payable.

Preferred Qualifications:

• Experience working in a manufacturing or industrial environment.
• Familiarity with ERP systems and accounts payable automation tools.
• Knowledge of sales/use tax compliance and reporting.

If you are a proactive, results-driven individual with a passion for accounts payable and finance, we encourage you to apply and become part of our growing team.