Senior Accounts Payable Specialist

Job Summary

Pacific Northern Environmental LLC (PNE LLC) is seeking a Senior Accounts Payable Specialist who thrives in a fast-paced, team environment and has the ability to provide exceptional service and skills to our company, clients, and employees.

Pacific Northern Environmental, LLC consists of five divisions including Advanced Electrical Technologies (AET), Taurus Power and Controls (Taurus), Cowlitz Clean Sweep (CCS), Pacific Northern Environmental Construction (PNEC), and WasteXpress Environmental (WXE). Together, we specialize in commercial and petroleum construction, industrial and commercial electrical, industrial cleaning, and hazardous waste disposal. PNE LLC is a multi-state organization with operating offices in Washington, Oregon, Idaho, and Hawaii. In addition, we carry out projects across the United States.

PNE is “All About Solutions” for our employees, customers, and our communities through trust, honesty, accountability, family, and safety 24/7. While each staff member has clear responsibilities in fulfilling our core purpose, we promote and reward a business culture and work ethic where no task is above or below any individual.

The Senior Accounts Payable Specialist is responsible for overseeing complex account payable functions, ensuring accuracy and compliance, and driving process improvements across the AP lifecycle. This role plays a critical role in supporting multi-entity operations across PNE’s divisions and requires a high level of ownership, judgment and cross-functional collaboration.

Education and Experience Qualifications

• High School Diploma or GED required, bachelor’s degree in accounting, finance, or related field preferred
• 7+ years of progressive accounts payable experience, preferably within construction or a multi-entity environment
• Previous experience within a large-scale required
• Strong knowledge of full-cycle AP, job costing, subcontractor payments, and compliance requirements.
• Advanced proficiency in Microsoft Excel (pivot tables, lookups, data analysis)
• Adaptability to learn our business, understand processes and communicate suggested improvements.
• Strong understanding of internal controls and audit readiness
• Excellent attention to detail with proven analytical and problem-solving skills.
• Handle multiple priorities accurately and calmly with interruptions and still meet deadlines.

Duties and Responsibilities

The Senior Accounts Payable Specialist possessing the education and experience listed above performs the following:

AP Operations & Payment Oversight

• Oversee and execute full-cycle accounts payable processes across multiple entities and divisions
• Review and approve invoice coding, approval routing, and batch processing to ensure accuracy and compliance
• Own and manage the weekly payment cycle, including check runs, ACH, and wire transfers
• Ensure timely and accurate payment of vendors and subcontractors in alignment with company policies and cash flow requirements

Vendor Management & Compliance

• Oversee vendor onboarding and maintenance of vendor master data, ensuring adherence to internal controls
• Ensure compliance with subcontractor requirements, including W9s, insurance, lien releases, and other documentation
• Manage and review 1099 reporting process, including year-end preparation and distribution
• Ensure adherence to tax regulations, resale certifications and applicable compliance requirements

Reconciliation, Reporting & Financial Oversight

• Lead reconciliation efforts, including vendor statements, credit cards, and AP subledger to general ledger tie-outs
• Monitor and analyze AP aging, identifying trends, risks, and opportunities for improvement
• Prepare and review AP reports and metrics to support accounting leadership and operational decision making

Month-End Close & Audit Leadership

• Own AP-related month-end and year-end close activities, including accruals, cutoff, and reconciliations
• Ensure all transactions are recorded in the appropriate accounting period
• Serve as the primary point of contact for AP during internal and external audits

Cross-Functional Partnership

• Collaborate with Project Managers, Operations, and Procurement to ensure accurate job costing and timely invoice processing
• Act as a key liaison between accounting and operations to resole issues impacting financial reporting or vendor relationships

Process Improvement & System Leadership

• Identify, lead, and implement process improvements to increase efficiency, accuracy, and scalability of AP operations
• Support ERP system enhancements, implementations, and testing related to AP functions
• Drive standardization of AP process across multiple division and locations.

Team Support & Leadership

• Provide training, mentorship, and guidance to AP team members
• Serve as an escalation point for complex issues and decision-making

Additional Responsibilities

• Support broader accounting initiatives and cross-functional projects as needed
• Other duties as assigned.

Working Conditions and Physical Requirements

The candidate must possess and be adaptable to the following physical abilities and working conditions:

• Move about the jobsite as needed.
• Move work related equipment up to 10lbs.
• Remain in a stationary position for long periods of time.
• Operate various technological devices, including but not limited to a computer.
• Occasionally ascend/descend stairs.
• Ability to communicate information and ideas accurately so others will understand.
• Must be flexible to work extended hours or days when job/business needs demand.
• Position is located in Longview, WA and is in on-site, Monday-Friday

Employee Benefit Program

Pacific Northern Environmental, LLC presently provides coverage for:

• Medical, Dental & Vision options with low premiums for employees and eligible dependents
• Life AD&D - Voluntary and Company paid.
• Specialty RX programs.
• Group AFLAC options – Hospital, Critical, Accident and short-term Disability Plans
• Pre-Tax Flexible Savings Account (FSA)
• Pre-Tax Dependent Care Savings Account (DCSA)
• Telehealth by Teladoc.
• 401(k) with discretionary annual company matching contributions.
• Employee Assistance Program (EAP)
• Paid Trainings and Certifications
• Paid Time Off
• Paid Holiday for qualifying employees
• Up to $2,000 per year profit sharing for qualifying employees
• Annual company events
• Safety Incentives

Please apply directly – https://pneco.bamboohr.com/careers/303

***Not open to outside recruiters***

Pacific Northern Environmental, LLC is an Equal Opportunity Employer. Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of Pacific Northern Environmental, LLC (PNE, LLC) are expected to perform tasks as assigned by PNE supervisory/management personnel, regardless of job title or routine job duties. We are a Drug and Alcohol-Free Workplace. All new hires are subject to testing in accordance with local, federal, and state guidelines.