Senior Administrative Coordinator

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Research & Innovation

SubDivision-Department: UNT-Research & Innovation

Department: UNT-VP Research & Innovation-190000

Job Location: Denton

Salary: Salary to commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Division of Research and Innovation at the University of North Texas supports the generation and dissemination of knowledge by assisting faculty and students in their research, scholarly work and creative activities. Our mission is to support, facilitate, and empower the growth of sustainable research at UNT. This mission is achieved by facilitating an interdisciplinary approach to research, a catalyst for discovery and innovation, that has cemented UNT's status as a Tier One research university.

Position Overview

The Sr Administrative Coordinator position provides direct administrative support for the Associate Vice President Research, Research Development & Operations; and staff within the research division units of: Research Development, Materials Research Facility (MRF), Cleanroom Research Facility, and Center for Microelectronics in Extreme Environments (CMEE). This position's administrative support duties include, but are not limited to: managing unit events and project coordination, travel, procurement, personnel hiring, asset and space management. Position requires the use of considerable independent responsibility and initiative to support the assigned units. The position also collaborates with university administrators, faculty, staff and students, so must be able to perform duties at a very high level with often sensitive and confidential administrative work.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Experience working in higher education.

Job Duties

• Provides administrative support, including drafting and managing correspondence and communications, scheduling appointments and managing the calendar with upcoming deadlines and agenda items that require action. Coordinating travel arrangements, compiling various reports, maintenance of records and other documentation, project management, and coordinating and managing division special events.
• Provides administrative support to the unit areas of Research Development, Materials Research Facility (MRF), Cleanroom Research Facility, and Center for Microelectronics in Extreme Environments (CMEE) to coordinate events and special projects, process travel requests and expense reports, process procurement requests, and maintain asset inventory and space management reporting.
• Serves as a liaison and a point of contact, including providing support to departments reporting to the Associate VP Research & Innovation and being a resource in the resolution of complex, highly sensitive, and confidential administrative matters. Collaborates with Associate VPRI to coordinate HR paperwork and processes for all staff and student hiring, on-boarding and off-boarding, and other HR related tasks for assigned unit areas.
• Identifies and recommends improvements for administrative procedures and/or makes evaluative judgments in implementing changes as appropriate to administrative procedures. Remains current with all UNT administrative support processes and trainings.
• Other duties as assigned by supervisor.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8am - 5pm. Some evenings and weekends as needed

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.