Senior Administrative Specialist

The Kansas State Department of Education (KSDE) is a dynamic, dedicated service agency that provides leadership, resources, support and accountability to the state’s K-12 education system. KSDE administers the state’s governance of education, standards and assessments, special education services, child nutrition and wellness, title programs and services, career and technical education, and financial aid. It is the goal of the agency to provide all Kansas children with equal access to a quality, high-level education that promotes student achievement and prepares all students for global success.

The department is governed by the Kansas State Board of Education, but the day-to-day administration of the agency is the responsibility of the Commissioner of Education, who is appointed by the Board of Education.

Important Recruitment Information for this vacancy:

To assist the Kansas State Department of Education in carrying out the Kansas State Board of Education mission, we are recruiting for a Senior Administrative Specialist on the Division of Fiscal and Administrative Services Deputy Commissioner’s team.

• Job Posting closes: Open Until Filled
  • Application review will begin no earlier than 3/16/26.
• Required documents uploaded: Open Until Filled
• Job Location: Topeka, KS (Landon State Ofc Bldg.)
• Potential start date: As soon as possible*
• If the selected candidate is currently under an employment contract with a Kansas school district, the position will be held for them until the contractual obligations are fulfilled and then will join our team.

Kansas State Department of Education
900 SW Jackson St., Suite 102
Topeka, KS 66612-1212
www.ksde.gov

About the Position

• Who can apply: Anyone (External)
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday – Friday, Hours to be determined
• Eligible to Receive Benefits: Yes

Compensation: $29.20 Hourly

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:
This position provides administrative support for the Fiscal and Administrative Services Deputy Commissioner.

You may request a position description for this opening by email from jobapp@ksde.gov. Be sure to use the Job ID (219919) in the subject line.

Required Minimum Qualifications:
Three years of experience in general office, clerical and administrative support with strong editing skills. Education may be substituted for experience as determined relevant by the agency.

Preferred Skills and/or Qualifications:

• Knowledge of applicable software including word processing, excel, databases, spreadsheets and power point;
• Ability to assume responsibility and perform program management details independently;
• Ability to work in a team environment;
• Effective interpersonal, organization, problem solving and time management skills;
• Ability to communicate in a concise and effective manner, both orally and in writing; and
• Knowledge of business correspondence and business English.

Recruiter Contact Information:
Name: Grace Keating
Email: jobapp@ksde.gov
Phone: (785) 296-7795

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Attachments step in your Job Application

• Resume (or choose existing if you have one)
• Cover letter
• Transcripts (if a degree is part of the required minimum qualifications)
  • Transcripts are always required for Education Program Consultant, Assistant Director, Director, Deputy Commissioner and Commissioner positions. College transcripts must be provided on or before the application deadline.

Kansas Tax Clearance Certificate IS NOT Required by KSDE.

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.