Senior Assistant

The incumbent will assist the supervisor in carrying out on-going administrative work of the department, which includes organizing and scheduling meetings; follow-ups with actions on meeting outcomes, preparation of official documents, organizing the records (soft copies & hard copies); maintenance and logistic support at field site

JOB DIMENSIONS-KNOWLEDGE, EXPERIENCE & SKILL/COMPETENCIES

ACADEMICS & PROFESSIONAL QUALIFICATION/TRAINING & WORK EXPERIENCE (State the qualifications, nature and duration of work experience. an employee should possess to carry out this Job.

· Bachelor’s degree

· At least 1-2 years of relevant experience

KNOWLEDGE & COMPETENCIES (State skills, abilities & traits required)

• Knowledge of administrative procedures in an organization;
• Good interpersonal skills, particularly communication skills in English language;
• Ability to handle administrative tasks, including coordination with relevant department and making logistical arrangements.
• Good command on various computer applications, particularly MS Office.
• Ability to work effectively in teams as well as independently and meet stringent deadlines.
• Willing to travel to field sites.

· Facilitate in overall management of the logistical and administrative tasks at assigned field site;

• Provide support in maintenance and repair work at field office

· Maintain proper record of field site supplies, stationary and medicines and coordinate with Paeds admin for the issuance of same as per requirement;

· Facilitate daily programmatic and administrative field operations through constant contact with the research supervisors, centre supervisors, field staff and Paeds admin team;

· Ensure that detailed database for in and out of inventory is maintained with proper supply inventory tracking system;

· Assist the team in event planning and management which includes logistic arrangements; liaising with participants of event, etc;

· Provide support vehicle management as per the requirement;

· Ensure proper maintenance at the field site which includes proper cleanliness of center; maintenance of generator and furniture; and availability of drinking water;

· Supervise the security, housekeeping and other staff with reference to the disciplinary issues and share the same with supervisor;

· Ensure that proper attendance and leave records are maintained at field staff;

Job Types: Full-time, Contract
Contract length: 12 months

Pay: Rs47,000.00 - Rs50,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• relevant: 1 year (Required)

Work Location: In person