Senior Assistant, Department of Oncology

Senior Assistant, Department of Oncology

Location
Karachi, Pakistan

Introduction
Aga Khan University chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research, and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan, East Africa, the United Kingdom, and Afghanistan, and is a major component of Aga Khan Development Network.

The Department of Oncology offers comprehensive cancer care services to all patients. The services are provided through multidisciplinary teams. Infrastructure facilities include a daycare setting dedicated to oncology patients. Outpatient facilities include clinics of Medical, Hematology, Pediatric, Radiation, and Palliative Care. The Department has a strong commitment to undergraduate and postgraduate education and research. Residency programs are offered in Radiation Oncology, Medical Oncology, and Clinical Hematology Oncology, and a fellowship program in Pediatric Oncology.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

This is a grant-funded contractual position.

Responsibilities:
You will be responsible to:

• organize departmental events such as weekly national brain tumor boards, conferences, workshops, courses, and symposiums
• provide administrative assistance to departmental committees
• collaborate with departments such as food services, finance, purchasing, IT, and other stakeholders for operational needs
• collect and maintain information related to clinical, educational, fellowship, and research activities
• prepare budget sheets and maintain GVR records for grants
• coordinate and follow up with support departments to ensure the timely completion of assigned tasks
• prepare presentations, documents, and official communication on behalf of the department
• schedule, coordinate, and organize weekly or monthly tumor boards
• organize national and international tumor boards, ensuring effective management of logistics, documentation, and communication
• support the department in accreditation and quality compliance activities
• collaborate with faculty, residents, and fellows for operational and research-related tasks.

Requirements:

You should have:

• a bachelor’s degree
• minimum two years of administrative experience in a service-oriented environment, preferably within a healthcare institution
• excellent written and verbal communication skills with the ability to plan, organise, and improve work processes independently
• strong interpersonal skills with the ability to collaborate effectively with multiple departments and stakeholders
• the ability to manage correspondence, documentation, and assignments independently without constant oversight
• the ability to make independent decisions for routine operational activities in line with institutional policies and procedures
• strong organisational and project management skills, including task prioritisation and coordination of multiple assignments simultaneously
• demonstrated skills in data collection, data handling, and basic data analysis
• proficiency in MS Office and other computer applications relevant to administrative functions
• the ability to prepare presentations, reports, and research documents accurately and professionally
• strong follow-up and coordination skills with internal and external stakeholders
• commitment to continuous learning, training, and fostering a learning environment within the department.

Comprehensive employment reference checks will be conducted.