Senior Assistant, Office of Vice Provost, Students

Senior Assistant, Office of Vice Provost, Students

Entity: Aga Khan University

Location: Karachi

Introduction:

Aga Khan University, chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research, and health care of international standard relevant to Pakistan and the region. The affiliated Aga Khan University Hospital has well-equipped investigative services and provides state-of-the-art clinical facilities.

Office of the Vice Provost, Students is seeking a proactive and detail-oriented Senior Assistant to support departmental programs, cross-campus initiatives, and strategic projects. The role includes stakeholder coordination, administrative and operational support, documentation and reporting, event planning, procurement management, and contributing to initiatives that enhance student leadership, wellbeing, and overall student experience. Strong organizational skills, flexibility, and a sense of ownership are essential.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Aga Khan University invites applications for the position of Senior Assistant for the Office of Vice Provost, Students.

Responsibilities:

You will be responsible for:

• Supporting the coordination and implementation of departmental programs, projects, and global assignments, including cross-campus initiatives and collaborative projects.
• Liaising with internal and external stakeholders to ensure timely communication, follow-up, and smooth project execution.
• Preparing and maintain documentation, records, reports, and communication materials.
• Providing administrative and operational support, including scheduling, correspondence, filing, and logistical arrangements.
• Ensuring timely procurement and advance arrangement of office stationery and supplies.
• Assisting in data collection, basic analysis, and preparation of presentations or reports as needed.
• Contributing to high level institutional projects related to student leadership, wellbeing, community engagement, and student experience enhancement.
• Assisting in planning and organizing meetings, workshops, events, and training sessions for the Office of the Vice Provost, Students.
• Handling special projects or assignments to support strategic departmental priorities, demonstrating flexibility and ownership.
• Performing any other duties assigned to contribute to departmental objectives and enhance student experience.

Requirements:

You should have:

• Bachelor’s degree in a relevant field (e.g., Business Administration, Social Sciences, Education, or Management, or related disciplines).
• 1–3 years of professional experience in an administrative, coordination, or operational support role.
• Experience in higher education institutions or student affairs (preferred but not mandatory).
• Strong written and verbal communication skills with proficiency in MS Office and basic reporting tools; familiarity with PeopleSoft is an advantage.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Professional demeanor with strong interpersonal and teamwork skills.
• Demonstrated initiative, problem-solving ability, and a service-oriented mindset.
• Ability to maintain confidentiality while remaining flexible and adaptable in a dynamic environment.

Comprehensive employment reference checks will be conducted.