Senior Associate IT Vendor & Invoicing

Position Overview:

The Senior Associate IT Vendor & Invoicing plays a critical role in managing IT-related financial operations, including invoice processing, timesheet validation, license billing , statement of accounts (SOA) and accounts payable (AP) coordination . This role supports the full lifecycle of vendor financial interactions, ensuring compliance with company policies and contract terms.

What You'll Own:

Vendor Invoice Management:

• Process and validate IT vendor invoices for software, services, and resource engagements.
• Match invoices to contracts, purchase orders (POs), and timesheets.
• Review and validate contractor and consultant timesheets for accuracy in days, billing rates, and approved work.
• Coordinate invoice approvals with IT, project managers, and finance stakeholders.

Accounts Payable Support:

• Collaborate closely with the Accounts Payable team to ensure timely and accurate payment processing.
• Ensure vendor payments are processed within agreed-upon terms and flag potential delays.
• Resolve invoice discrepancies, missing documentation, or mismatched PO details with vendors and internal teams.
• Assist in month-end AP close activities including accruals, reconciliations, and reporting.

License & Contract Tracking:

• Track recurring IT license/subscription renewals and ensure proper invoice and payment processing.
• Maintain contract documentation, renewal dates, and vendor billing terms.

Vendor Relationship Coordination:

• Act as the main point of contact for vendor billing and payment inquiries.

Experience, Qualifications, Skills:

• Bachelor / Master's degree related to Finance is preferred
• 5 to 10 years of experience in vendor coordination, accounts payable, or procurement—preferably in an IT or technical environment.
• Strong understanding of accounts payable workflows, invoice reconciliation, and timesheet validations.
• Proficiency with Microsoft Excel and experience working with financial or ERP systems.
• Experience using Oracle Fusion or similar ERP systems (Oracle Fusion / SAP) is a plus