Senior Costpoint Accounts Receivable Specialist

Senior Accounts Receivable Specialist

Position Overview:

The Senior Accounts Receivable Specialist is responsible for managing end-to-end billing and accounts receivable functions within a government contracting & commercial environment. This role ensures accurate and timely invoices, cash application, reconciliations, and reporting across complex federal and commercial contracts, while supporting revenue recognition and cash flow objectives. The Senior AR Specialist works closely with Contracts, Program Managers, Account Executives, and Finance leadership to resolve billing discrepancies, maintain compliance, and uphold the accuracy and integrity of AR balances. Success in this role requires strong Costpoint expertise, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.

· Prepare, process, and submit accurate customer invoices in Costpoint in accordance with contract billing terms and conditions.

· Support new customer and project setup in Costpoint, including customer records, contract types, purchase orders, modifications, funding, and revenue recognition.

· Serve as a primary point of contact for client accounts payable teams to resolve billing questions, discrepancies, and collection matters.

· Maintain and monitor customer billing schedules, billed and unbilled accounts receivable, and aging reports within Costpoint.

· Support monthly revenue, billing, aging, and collections reporting to drive effective cash flow management in partnership with the Controller and CFO.

· Apply client cash receipts daily in Costpoint, ensuring timely and accurate posting.

· Collaborate closely with Contracts, Program Managers, and Account Executives to ensure purchase orders and contract details are accurate and compliant.

· Prepare month-end balance sheet reconciliations, including Accounts Receivable, Unbilled Accounts Receivable, and Bad Debt Reserve.

· Maintain complete and organized billing documentation and support year-end audits and external financial reviews.

· Provide backup support for accounting functions as needed during month-end close and other critical periods.

Education and Experience:

· Bachelor’s degree in finance, Accounting, or related curriculum, or equivalent with relevant work experience

· 3-8 years with A/R experience with a Government Contractor

Qualifications

· Strong proficiency in Deltek Costpoint, with hands-on experience in invoice processing, tracking, and financial reporting.

· Demonstrated ability to perform detailed reconciliations across accounts receivable and general ledger accounts with a high degree of accuracy.

· Experience invoicing federal contracts, including Time & Materials (T&M), Cost Plus, and other government contract types.

· Excellent organizational and time-management skills, with the ability to prioritize competing deadlines in a fast-paced environment.

· Proven track record of consistently meeting strict deadlines while maintaining accuracy and attention to detail.

· Strong analytical and quality-control skills, with the ability to review, validate, and ensure the integrity of financial data.

· Proficient in Microsoft Office applications, including Excel, for data analysis, documentation, communication, and task management.

Job Type: Full-time

Pay: Up to $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Costpoint : 3 years (Required)
• A/R : 3 years (Required)
• Government Contractor: 3 years (Required)
• Deltek Costpoint: 4 years (Required)
• invoice processing: 3 years (Required)
• financial reporting: 3 years (Required)
• invoicing federal contracts: 3 years (Required)
• Time & Materials (T&M): 3 years (Required)
• Cost Plus: 3 years (Required)
• government contract types: 3 years (Required)
• Microsoft Office applications: 3 years (Required)
• Excel: 3 years (Required)

Ability to Commute:

• Vienna, VA 22182 (Required)

Work Location: In person