Senior Executive Assistant and Program Manager to the Chief Business Officer

About Willmeng

Since 1977, Arizona-based commercial general contractor Willmeng Construction has been committed to staying true to building excellence and preserving the company’s high value to the clients we serve. Willmeng gives back to our community and has been recognized for a multitude of awards for project excellence and company culture including Contractor of the Year by AZRE Magazine, #1 General Contractor by Ranking Arizona, Best Workplace by Inc. Magazine, General Contractor of the Year by NAIOP, and Best Places to Work by Phoenix Business Journal.

Our strategic vision focuses on three fundamental aspects: supporting prelease transactions, maintaining our ability to competitively bid projects small and large, and fostering the “altruistic service” corporate culture established by recruiting highly talented individuals of great character.

The Role

The Senior Executive Assistant and Program Administrator to the Chief Business Officer (CBO) is a strategic partner who drives the operational cadence, information flow, and day-to-day priorities for a highly active senior leader. This role is best suited for a seasoned Executive Assistant who excels in a fast-paced environment, anticipates needs, organizes complex and sensitive information, and ensures high-priority work is executed accurately and on time. The ideal candidate brings sound judgment, strong organizational discipline, and the ability to operate as a trusted extension of the CBO. Responsibilities span executive operations across business functions, including coordination of confidential communications, board and leadership materials, legal documentation, and compliance-related activities.

This position requires discretion, maturity, and a proactive, solutions-oriented mindset. The Executive Assistant enables the CBO to stay focused on strategic leadership, decision-making, and organizational impact

What you will accomplish

• Serve as the primary operational partner to the Chief Business Officer, acting as a trusted gatekeeper and protector of executive focus.
• Manage calendar, travel, and the daily operating cadence; align executive time to the highest priorities.
• Triage and prioritize inbound requests and communications; ensure timely routing and response.
• Prepare meeting briefs, agendas, summaries, and decision-support materials; surface key information in a clear, digestible format.
• Track commitments, action items, and cross-department initiatives; build systems that ensure consistent follow-through.
• Draft and coordinate executive correspondence; manage document flow, repositories, and structured file systems.
• Coordinate board and senior leadership meetings, including materials preparation, version control, distribution, governance records, and follow-ups.
• Administer contracts, legal, and lease documentation: maintain a centralized system, summarize key terms, coordinate revisions/approvals with counsel, and track renewals/obligations.
• Support HR, compliance, and corporate documentation (specialized employment/executive matters, licensing, insurance, regulatory records) and provide high-trust logistics/personal support (expenses, select personal scheduling) in a fast-paced, high-discretion environment with extended-hour demands.

What we would like you to have

• 10+ years supporting senior executives; proven career Executive Assistant with success supporting leaders with complex, high-volume responsibilities.
• Advanced organizational, project coordination, and follow-through skills; able to create structure, track commitments, and drive execution across competing priorities.
• Excellent written and verbal communication; experienced preparing executive-level documents, presentations, and summaries.
• Demonstrated judgment, discretion, and confidentiality; high attention to detail and ability to organize large volumes of information into actionable insights.
• Calm, proactive, anticipatory problem-solver with strong emotional intelligence; performs well under pressure in fast-paced environments.
• Preferred: experience with board/governance support, legal/contracts/compliance exposure, and cross-functional coordination; background in paralegal, HR administration, or operations a plus.
  

You’re inspired by our values

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Compensation 

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing.

Benefits

• Employee Stock Ownership Plan
• Discretionary annual bonus 
  
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• Team-building activities, including volunteer opportunities 

Willmeng places nothing more important to the organizational health of the company than its overall focus on culture. By bringing different personalities together and embracing their individual contributions, the culture is rich, strong and uniquely different. With a true family feel and the opportunity to participate in building a genuine place of purpose for clients and employees, Willmeng has the distinct advantage of something exceptional and special in the culture.