Senior Executive - Procurement

Job Description

Responsible for sourcing commodities and improving procurement processes by suggesting initiatives that enhance the organization's ability to deliver materials and services on time and manage supplier relationships. Performs procurement activities across multiple categories of spend, searches for better deals, and identifies profitable suppliers. Other responsibilities include price negotiation, planning, production, inventory control, quality control, and enhancing customer satisfaction.

Responsibilities Operational

• Manage of purchasing information and systems, and review commodity strategy with the management team.
• Forecast price and market trends to identify changes of balance in buyer-supplier power.
• Search for new potential suppliers. Develop and set up a supplier database including agreed terms, and negotiate supply agreements where appropriate, including discount structures and volume rebates.
• Sending RFQ, collecting quotes, analyzing the quotes, preparing comparisons, and finalizing vendors.
• Attending to all calls and following up all enquiries to receive proposals.
• Negotiate and set up frame contracts in system (LTPA). Finalize and maintain rate cards with vendors for all major frequent purchases (Goods) to ease smooth operations.
• Effective and initiative taking liaison with other departments as necessary to forecast, plan to meet purchase deadlines, and bundle demands.
• Continually improve purchasing methods and drive down external spend.
• Conduct a comprehensive review of the purchasing function and its methodology and identify and implement improvements, new technologies, etc., to optimize the spend.
• Attend conferences to meet potential new suppliers and glean insight from other professionals in the purchasing field.
• Monitor and forecast upcoming levels of demand.
• Assist in preparing spend analysis and related reports.
• Data analytics to provide interactive visualizations and business intelligence capabilities.
• Prepare contract agreements (LTPA, subcontracts, AMC, manpower, etc.) after finalization of orders, including negotiation of terms and conditions.
• Understand the needs of new projects, formulate material and service delivery plans as per requirement and deadlines, and finalize all requirements.
• Regularly update the operations department on the progress of mobilization and follow for indents and requirements.

Product / Process Improvement

• Continuously perform market research by factory and industry visits, attend webinars and seminars, identify and meet new potential suppliers and products, and identify areas of improvement to continually drive performance.
• Assist in supplier performance management and evaluation.
• Evaluate supplier performance based on cost, quality of goods/services, competency, and consistency.
• Negotiate with vendors to increase credit days.
• Administration and reporting as necessary.

Qualifications

• Bachelor's Degree

Knowledge and Skills

• Good negotiation skills.
• Vendor management.
• Knowledge in ERP systems like Procurement FMS, Xpedeon System, D365.
• Transparency and honesty.
• Problem solving.
• Decision making.

Experience

• 8-10 years of experience in procurement.