Senior Officer - Project Coordination

The purpose of this role is to ensure efficient and controlled functioning of all documentation and filling requirements for the EC&FZ Programme Delivery Team.

• Responsibilities: Core responsibilities:
  
  Responsible for all EC&FZ Programme documentation, collating and distributing correspondence in coordination with Document Controller.
  Arrange travel activity, calendar management, and interaction with both internal and external executives and assistants, as well as consultants, suppliers and partners, to ensure proper delivery of project.
  Prepare EC&FZ project minutes of meetings, as directed by line manager or Programme Delivery management staff.
  Handle project document trackers and ensure timely submission of documents (letters, change notices, deliverables, contracts), request actions from responsible staff to avoid delays if necessary.
  
  Process material entry and exit permits and gate passes for approval.
  
  People Management Responsibilities:
  
  N/A
  
  Strategic Responsibilities:
  
  N/A