Senior Procurement and Inventory Officer

Key Responsibilities:
A. Procurement & Supplier Management
● Source and manage reliable local and international suppliers for projects, maintenance, and trading activities
● Negotiate pricing, payment terms, and delivery timelines in line with company cost controls
● Prepare, issue, and track purchase orders until material receipt and closure
● Maintain updated supplier records and support performance review based on quality, cost, and delivery

B. Logistics, Fleet & Deliveries

● Coordinate daily logistics for materials, tools, and equipment to project sites and maintenance teams

● Liaise with transporters, freight forwarders, couriers, and clearing agents

● Coordinate closely with internal drivers to ensure timely deliveries

● Ensure proper planning of vehicle usage to avoid delays and duplication

● Manage and verify all shipping, delivery notes, GRNs, and customs documentation

C. Inventory & Store Control

● Monitor stock levels across stores, workshop, and site requirements

● Ensure proper material documentation, labeling, and storage discipline

● Conduct regular stock checks and audits, highlighting shortages or variances

● Coordinate with Sales Engineers and technical teams to ensure material availability aligns with project schedules

D. Internal Communication & Coordination

● Act as the main coordination point for procurement and logistics matters

● Work closely with Sales Engineers, Site Teams, Workshop staff, and the Sales HOD

● Ensure clear, professional communication via email, phone, and WhatsApp Provide regular updates on material status, delays, and operational risks

E. Team Guidance & Operational Discipline

● Guide procurement and logistics staff on daily priorities and procedures

● Monitor work output, follow-ups, and response times

● Support onboarding, replacements, or adjustments within the logistics function

● Ensure adherence to company policies, discipline, and operational standards

F. Strategic & Expansion Support

● Actively support the planning and development of company's future warehouse and logistics depot

● Provide practical input on store layout, material flow, vehicle access, and control systems ● Assist in implementing scalable logistics processes to support fleet and business expansion

Experience & Qualifications

● Minimum 5+ years of relevant experience in logistics, procurement, or supply chain operations in UAE

● Strong exposure to UAE vendors, transporters, customs, and site-based operations

● Experience handling fleet-related coordination and multi-site deliveries

● Proficiency in MS Office and ERP or inventory systems

● Strong coordination and follow-up skills

● Commercial awareness and cost control mindset

● Ability to work independently in a fast-paced, site-driven environment

● Clear communication and practical problem-solving ability

● High sense of ownership and accountability

Job Type: Full-time

Pay: AED7,000.00 - AED10,000.00 per month