Senior Procurement and Sourcing Specialist

To handle procurement requests for High Risk goods/services, coordinate and process all aspects of the procurements processes up to the award and execution of the agreement/contract.

Activity: Strategic Sourcing and Procurement

Responsibilities and Accountabilities:

• Receive the procurement requests (Change orders, Minor tenders, Major tenders, single source, critical procurement, emergency procurement, medium value purchase and general expenditure) for High Risk goods/services to initiate the procurement process

• Prepare and propose bidders list, follow up with suppliers by email and phone to ensure registration and issue Expression of Interest (EOI) prior to issuing tenders/RFPs

• challenging the Technical Evaluation Criteria (TEC) to ensure alignment with the Scope of Work (SOW), and prepare Procurement Strategy and bidders list for management approval as per Sub-Delegation of Authority (Sub-DOA)

• Prepare and issue Invitation to Tender (ITT) and Tender Package documents and ensure all relevant requirements are incorporated including legal and insurance.

• Manage issued tenders and coordinate all correspondences between Bidders and End-Users including but not limited to issuing Tender Bulletins and clarification requests

• Manage site visit, pre bid meeting and technical presentation meeting if required.

• Ensure all bids are received within bid closing date and verify all submitted bids according to submission instructions and seek management approval when required

• arrange Technical and Commercial bid opening through bid opening committee or sourcing tolls RFPs to ensure compliance of all submitted proposals

• Liaise with FNA team for receiving of bid bonds and ensure applicability and validity of receive bonds as per procurement procedures

• Receive and review the Technical Evaluation Report (TER) and scrutinize/ challenge the results to ensure alignment with the TEC and recommend evaluation enhancement where required and report findings to the procurement Head/ Manager.

• Conduct the Commercial Evaluation of bids after obtaining approvals and ensure /analyze that all the quoted values are arithmetically accurate and reasonable as per market rate. And obtain approvals from management for commercial evaluation results.

• Coordinate with legal and insurance teams for any non-compliant bid and lead discussions with suppliers for agreement on terms and conditions as per procurement producers

• Negotiate terms and prices with suppliers as requested by ENEC management and seek management approvals when required

• Monitor the commercial bids validity for tenders in progress

• Prepare Recommendation for Award (RFA) in line with the approved procurement strategy and commercial evaluation results and submit for Management approval as per Sub-DOA

• Prepare and review agreement document to the awarded supplier for execution by concerned parties and upload the signed Agreement in the ERP system.

• Setup Purchase Order/ Contract on ERP system for executed agreement and submit for approval to allow for user/FNA receive process.

• Complieall agreements’ related documents and correspondences and ensure availability of information in one file plan.

• Coordinate with Risk Management Team and End User in an efficient and proactive manner

• Prepare, Issue and update reports on procurement process and activities to the line manager, as and when required

• Assign the agreement to Contract Management to take over the post award responsibilities.

• Assist contract management and user in commercial aspects during execution of agreement.

• Evaluate Supplier performance during the Tendering stage.

• Ensure timely closure of iServices ticket assigned to Procurement Section.

Responsibilities and Accountabilities:

• Ensure compliance to establish ENEC's procedure and identify ant non-compliance issues.

• Review and recommend area of improvement in Procurement procedures and other processes as required

• Ensure of using the updated forms of communication from ENEC document management system.

Responsibilities and Accountabilities:

• Ensure commitment to a culture of continuous improvement by eliminating waste, following operations procedures, practicing innovation, problem solving, and teamwork; complying with Quality Management System policies and procedures; providing and receiving constructive feedback; and striving to meet quality standards and stakeholder expectations.

• Identify areas for improvement within the Procurement Section and liaise with Performance Management and Policy and Procedures Section to implement the identified improvements

• Plan and execute Procurement benchmarking exercises to identify leading procurement practices within comparable organizations

Education and Experience -

• Bachelor’s degree in business administration or chain management

• 8+ years of relevant experience in Supply Chain and Supply Chain Management or Procurement preferably in energy, oil and gas sector

Certification -

• Chartered Institute of Procurement and Supply (CIPs),

• Certified Purchasing Manager (C.P.M.),

• Project Management Professional (PMP)