Procurement Specialist

Job Purpose: Manage sourcing, negotiation, vendor relations, and documentation to ensure timely delivery of quality materials/services, maintain accurate records, support financial compliance, and facilitate smooth operations within IdeaCrate.

Key Responsibilities:

Vendor Management and Relationship Building

• Identify, evaluate, and onboard vendors capable of meeting material and service requirements.
• Negotiate favourable terms, pricing, and agreements with vendors. Administer contracts efficiently and ensure adherence to terms.
• Regularly assess vendor performance and nurture relationships for improved services and collaborations.
• Keep updated records of vendor details, agreements, and contact information for effective communication and reference.
• Engage in meetings, exhibitions, and conferences to stay updated on market standards, trends, and product offerings.

Procurement Operations and Documentation

• Create and issue accurate purchase orders, ensuring all necessary details are included and communicated to suppliers.
• Monitor orders and track deliveries to ensure timely receipt of materials or services.
• Oversee product quality upon delivery, ensuring adherence to specified standards and requirements.
• Manage the submission of invoices and diligently follow up on payments, ensuring timely settlements.
• Maintain organized records of purchase reports, PO documents, and necessary procurement-related files.

Reporting and Analysis

• Generate monthly sales reports for consignment products and maintain Stock on Hand (SOH) reports for inventory control.
• Analyze procurement data, create comparative charts, and provide insights for decision-making and strategy formulation.
• Analyze data to identify trends, opportunities, and areas for improvement, contributing to strategic decision-making at the management level.

ERP Management and Coordination

• Input necessary product details, including category, code, translations, and pricing into the ERP system.
• Collaborate with the finance team for year-end auditing, ensuring compliance and accuracy of procurement records.
• Conduct training sessions for operations teams on procurement-related activities and ensure smooth execution in centers.

Special Projects and Internal Coordination

• Follow up on vendor onboarding documents and requirements, ensuring timely completion and compliance.
• Supervise internal transfers of products and maintain accurate records for accountability.
• Coordinate with vendors for product returns or replacements, ensuring adherence to policies and timely resolutions.

Educational qualifications:

• Bachelor's degree in a related field such as Business Administration, Supply Chain Management, Procurement, Logistics, or Economics is commonly required.
• MBA (Supply chain management, Logistics, or Procurement)
• Certified Professional in Supply Management (CPSM), Chartered Institute of Procurement & Supply (CIPS), Procurement certifications

Relevant experience:

• 2-4 years’ experience in Procurement, Vendor Management, Contract Negotiations, and Supply Chain Operations

Industry Exposure:

• Edutainment, Education, Hospitality and Leisure Industry, Commercial Real Estate

Job Type: Full-time

Pay: Up to AED6,000.00 per month

Application Question(s):

• How many years of experience do you have in Procurement?
• Do you have working experience with Oversea coustomers? If yes please specify regions.
• Are you a immediate joiner?
• Are you in UAE?
• Ready to relocate Abu Dhabi?
• If shortlisted, willing to come for in person interview?
• Do you have Retail Industrial experience? if yes please specify years of experience.
• Mention your Current Salary and Expected salary ?