Senior Procurement Engineer (FM)

Job Purpose:

The Senior Procurement Engineer – Facility Management is responsible for managing and optimizing the procurement of materials, equipment, and service contracts that support the organization’s facility operations. The role ensures cost-effective, timely, and compliant sourcing of goods and services across hard and soft FM categories such as MEP, HVAC, building maintenance, and outsourced services. By driving supplier performance, developing strong vendor relationships, and applying best procurement practices, the Senior Procurement Engineer plays a key role in achieving operational efficiency, budget control, and service excellence within the facility management function.

Roles & Responsibilities

• Manage the end-to-end procurement cycle for facility management operations, including requisitioning, vendor sourcing, tendering, ordering, logistics coordination, inspection, and invoice settlement, ensuring full compliance with company policies and procedures.
• Develop and maintain a robust supplier network within the UAE FM market for materials, equipment, and services related to MEP, HVAC, cleaning, security, landscaping, and other hard and soft FM services.
• Provide procurement reports, cost analyses, and management insights to the Procurement Manager to support decision-making and operational efficiency.
• Review and validate scope of work and technical requirements from end users to ensure clarity and completeness for maintenance, refurbishment, and service-related procurements.
• Prepare and implement annual procurement plans aligned with asset maintenance schedules and FM operational needs.
• Establish and manage Framework and Service Level Agreements (SLAs) for recurring goods and service requirements to ensure cost efficiency and timely delivery.
• Draft and manage tender and contract documentation , ensuring compliance with internal governance and local regulations.
• Possess sound understanding of contractual terms, conditions, and procurement best practices , especially related to FM and outsourced service contracts.
• Track, monitor, and report on procurement performance against annual budgets , identifying cost-saving opportunities and process improvements.
• Coordinate with maintenance, operations, and logistics teams to expedite material and service deliveries , minimizing downtime and ensuring business continuity.
• Develop and execute effective negotiation strategies to achieve the best value, quality, and delivery outcomes.
• Advise internal stakeholders on commercial strategies, sourcing options, and market intelligence to support FM service delivery.
• Promote and apply international procurement standards and sustainability practices , sharing knowledge with team members.
• Utilize the ERP system for all procurement transactions, approvals, and vendor management activities.
• Perform additional procurement-related duties as assigned by management to support ongoing organizational needs.

Qualifications

Academic

• Bachelor’s Degree in Mechanical, Electrical, or Facilities Engineering , or a related technical discipline.

Professional

• Membership in or working toward membership with a recognized procurement body such as the Chartered Institute of Procurement & Supply (CIPS) .
• Proficiency in ERP systems (e.g., SAP, Oracle, Maximo) and other business computing applications.

Experience

• Minimum 8 years of proven procurement experience in technical and service categories related to Facility Management , including MEP systems, HVAC, building maintenance materials, soft services, and vendor/contractor management.
• Experience in tendering, cost estimation, and contract administration within FM or engineering services.
• GCC / UAE market experience is highly advantageous, with strong knowledge of local supplier networks and regulations.

Core Competencies

• Strong command of English (written and verbal) ; Arabic is an advantage.
• Excellent skills in MS Excel, Word, PowerPoint , and reporting tools.
• Strong organizational and time management abilities, with proven capability to work under pressure and meet tight deadlines.
• Proactive, analytical, and detail-oriented, with a strong focus on value creation and cost optimization.
• Adaptable, collaborative, and committed to continuous learning and professional development.
• Experience working in multidisciplinary or joint-venture environments preferred.