Senior Procurement Officer

Job Description

NMK Electronics, a Midwich Group company, stands at the forefront of the professional AV industry in the Middle East.  With a strong presence across the region, NMK combines a premium portfolio of reputable brands, a dedicated and skilled team and a reputation built on trust and results that started in the 1980s.  
Our expertise has earned us the confidence of top consultants, system integrators and end users. NMK has delivered a number of prominent local AV projects throughout the region, and with a mission to drive growth, this is an exciting time to join the team.

Job Requirements

Team Leadership & Supervision

• Lead, guide, and supervise the procurement team to ensure timely execution of purchasing activities and adherence to company procedures.
• Assign daily tasks, monitor team performance, and ensure workload balance and process accuracy.
• Provide coaching and training to team members to improve efficiency, negotiation skills, and compliance awareness.
• Review team output (purchase orders, reports, documentation) for accuracy and completeness before submission.
• Foster a collaborative and accountable team environment focused on timely delivery and operational excellence.

Purchasing & Sourcing

• Identify purchasing requirements based on internal requests, sales forecasts, or replenishment needs to ensure adequate stock availability.
• Obtain and verify quotations from vendors
• Prepare, issue, and track Purchase Orders (POs) to ensure timely and accurate processing.
• Purchase goods, materials, components, or services in line with specified cost, quality, and delivery targets.
• Verify purchase details against approvals and ensure compliance with budgets and company procurement policies.
• Monitor order progress and follow up with suppliers on order confirmations, production, and dispatch timelines.
• Review supplier performance in terms of quality, responsiveness, and delivery reliability to support sourcing decisions.

Inventory & Stock Coordination

• Monitor stock levels and reorder based on consumption, forecasts, and minimum stock thresholds.
• Review stock ageing and rotation to minimize slow-moving or obsolete inventory.
• Coordinate with sales and warehouse teams to align stock availability with customer demand.

Logistics & Delivery Follow-Up

• Track inbound shipments and coordinate with the logistics team for customs clearance, delivery, and receipt of goods.
• Resolve delivery issues such as delays, shortages, or damages in collaboration with vendors and logistics partners.
• Ensure all materials are delivered accurately, on schedule, and in good condition.

Documentation & Records

• Process and submit invoices to accounts for payment; coordinate to resolve discrepancies, claims, or credit notes.
• Prepare and update procurement-related reports such as purchase summaries, costings, and sell-out analyses.

Cross-Department Coordination

• Liaise with sales, order processing, logistics, and finance to ensure smooth execution of procurement operations.
• Provide updates on order status, delivery ETAs, and stock availability to relevant departments.
• Support brand managers with information on stock ageing, costings, and supplier updates as needed.

Compliance & Continuous Improvement

• Adhere to company procurement policies, procedures, and ethical standards.
• Identify and suggest opportunities for cost optimization or process improvement.
• Participate in reviews and contribute to enhancing overall procurement efficiency.