Senior Procurement Specialist

Job Purpose:

To lead the procurement of assets at the corporate level and coordinate with relevant teams to ensure the effective implementation of the purchasing strategy. The role involves monitoring the balance between centralized and decentralized purchasing, leveraging economies of scale, and maintaining mutually beneficial vendor relationships — all aimed at ensuring accurate, timely, and cost-effective procurement across the organization.

Organizational Responsibilities

Reports To:

• Operational Procurement Manager

Scope of Supervision:

• Procurement Specialist

General Accountability

Policies, Processes & Procedures

• Follow all relevant policies, processes, standard operating procedures, and instructions to ensure work is carried out in a controlled and consistent manner.
• Contribute to identifying opportunities for continuous improvement within departmental systems, processes, and practices, with a focus on best practices, business process enhancement, cost reduction, and productivity improvement.
• Promote the implementation and adherence to all relevant procurement policies, processes, and operating procedures among team members.

Functional Accountabilities

• Identify various sourcing methods and potential suppliers and recommend the most suitable options for NHC.
• Adhere to approved budgets to achieve the procurement plan and communicate with stakeholders for necessary approvals.
• Contribute to the procurement planning and budgeting cycle by providing relevant input and feedback.
• Ensure effective utilization of the procurement planning budget and report accurately on progress and challenges.
• Support the Procurement Head in identifying and developing potential vendors and managing corporate-level agreements/contracts aligned with NHC’s requirements.
• Collaborate closely with internal partners such as Category Management, and Finance & Accounting to ensure effective procurement execution.
• Support the implementation of category strategies and sourcing activities within specific categories.
• Assist in demand bundling and supplier negotiations, in coordination with the Operational Procurement Manager and Category Manager.
• Manage purchase requisitions and approvals, including demand validation, initiating orders, and ensuring compliance with established procedures.
• Handle purchase orders and asset creation processes, ensuring proper referencing of demand specifications, supplier attribution, and PO submission.
• Track and confirm orders, monitor deviations from purchase orders, and escalate issues as needed to ensure timely delivery.
• Verify the conformity of received goods/services with the purchase order; document and escalate deviations when necessary.
• Review invoice and payment alignment with purchase orders, resolve discrepancies, and process payments accordingly.
• Support claim management by addressing supplier-related issues, rectifying deficiencies, and processing payment reversals if needed.

Stakeholder Relationships

Internal Stakeholders:

• Strategic Agreements Team
• Procurement Excellence Team
• Vendor Management Team
• Other NHC Sectors

External Stakeholders:

• NHC Vendors (External Suppliers)

Job Requirements

Education:

• Bachelor’s degree in supply chain management, Procurement, or a related field.

Professional Experience:

• Minimum of 6 years of experience in procurement, with a strong emphasis on operational procurement .